ActiveCollab
Project workspace with time tracking and invoicing for service teams
What is ActiveCollab?
ActiveCollab is a project management and collaboration workspace aimed at agencies and other service businesses. It combines tasks in list, Kanban and Gantt views with time tracking, chat and discussions, and its top plan adds invoicing, budgeting and workload planning. Client users are free on every plan, and a self-hosted edition is sold as a one-time license.
ActiveCollab is a paid product with a free trial, starting at $12.50 / month flat for up to 3 members, billed yearly. See every plan
Good for
- Agencies and consultancies that track time and invoice clients
- Teams of up to three that want a flat monthly price
- Organizations that must host project data on their own server
- Teams that bring clients into projects without paying for their seats
Worth knowing
- There is no free plan, only a 14-day trial, and the pricing FAQ states a no-refund policy for subscriptions.
- Plus is capped at 3 members; time and expense reporting need Pro, and invoicing, budgeting and workload management need Pro+.
- Zapier, Slack and webhook integrations and the MCP server start on Pro; Plus lists only Dropbox and Google Workspace integrations.
- The self-hosted edition is priced by quote, and upgrades after the first year require a yearly support plan.
Key features
- List, Kanban and Gantt task views
- Every plan shows tasks in three views and includes subtasks, recurring tasks, project templates and task dependencies that update automatically.
- Built-in time tracking
- A stopwatch, manual time entries and personal timesheets are in every plan. Time reports start on Pro and team timesheets on Pro+.
- Workload and capacity planning
- Pro+ adds workload management, capacity planning, utilization, user availability and days-off management.
- Invoices, budgets and payments
- Pro+ covers estimates, invoicing, project budgets, budget against cost tracking and profitability, with PayPal and Stripe payment gateways and a QuickBooks integration.
- Free client access
- Any number of people can be invited in the Client role at no cost on every plan, and clients do not use up a seat.
- Chat, discussions and notes
- An integrated chat app sits alongside unlimited discussions and notes, so project conversation stays in the same workspace as the tasks.
ActiveCollab pricing
- Starts at
- $12.50 / month flat for up to 3 members, billed yearly
- Free plan
- None
- Free trial
- 14-day free trial with every feature unlocked, no credit card required
| Plan | Price | What you get |
|---|---|---|
| Plus | $12.50per month flat for 3 seats, billed yearly ($15 billed monthly) | Up to 3 members, unlimited projects and free clients, list, Kanban and Gantt views, time tracking, chat and 10GB of storage. |
| Pro | $10per user / month, billed yearly ($11 billed monthly) | Unlimited members, time and expense reporting, the MCP server, Zapier, Slack and webhook integrations, and 125GB of storage (100GB on monthly billing). |
| Pro+ (Get Paid) | $15per user / month, billed yearly ($17 billed monthly) | Adds invoicing, estimates, project budgets and profitability, workload and capacity planning, team timesheets, payment gateways and QuickBooks. |
| 100+ seats | $3.50per user / month, billed annually | Volume rate for teams with 100 or more seats, arranged through a demo call with the sales team. |
| Self-Hosted | Custom | One-time perpetual license installed on your own server, with unlimited users, projects and storage and one year of support and upgrades. |
Read from activecollab.com on Oct 6, 2026. Prices change, so confirm with ActiveCollab before you buy.
Ways to pay less
- Annual discountUp to 17% off with yearly billing
Yearly billing lowers Plus from $15 to $12.50 per month, Pro from $11 to $10 per user and Pro+ from $17 to $15 per user. The pricing page labels this as saving up to 17%.
Stated on activecollab.com - Education50% off for educational institutions
ActiveCollab's pricing page says educational institutions get 50% off and can apply for the discount through the company.
Stated on activecollab.com - Nonprofit50% off for nonprofits
The same pricing page offers nonprofit organizations a 50% discount on application.
Stated on activecollab.com - Lifetime licenseOne-time license for the self-hosted edition
ActiveCollab Self-Hosted is a perpetual license with no seat count or monthly bill. The price is by quote, and the first year of support and upgrades is included.
Stated on activecollab.com - Other savingsVolume rate for 100+ seats
The pricing FAQ says teams with 100 or more seats pay $3.50 per user per month on annual billing.
Stated on activecollab.com
Works with
ActiveCollab alternatives
- ActiveCollab vs Teamwork.com
Free plan · from $9.99/mo
- ActiveCollab vs Basecamp
Free plan · from $25/mo
- ActiveCollab vs Paymo
Free plan · from $5.9/mo
- ActiveCollab vs ProofHub
Free trial · from $45/mo
- ActiveCollab vs Avaza
Free plan · from $9.96/mo
Common questions
Is ActiveCollab free?
No, ActiveCollab is a paid product, but you can try it first. 14-day free trial with every feature unlocked, no credit card required.
How much does ActiveCollab cost?
ActiveCollab lists 5 plans. Plus: $12.50 per month flat for 3 seats, billed yearly ($15 billed monthly). Pro: $10 per user / month, billed yearly ($11 billed monthly). Pro+ (Get Paid): $15 per user / month, billed yearly ($17 billed monthly). 100+ seats: $3.50 per user / month, billed annually. Self-Hosted: custom pricing. Prices were read from activecollab.com on Oct 6, 2026.
What platforms does ActiveCollab work on?
ActiveCollab is available on Web, macOS, Windows, iOS and Android.
Does ActiveCollab offer any discounts?
ActiveCollab publicly lists the following: Up to 17% off with yearly billing; 50% off for educational institutions; 50% off for nonprofits; One-time license for the self-hosted edition; Volume rate for 100+ seats.
Does ActiveCollab have a Linux app?
No Linux app was listed when its pages were read on Oct 6, 2026. ActiveCollab is listed for Web, macOS, Windows, iOS and Android.
Is ActiveCollab open source?
ActiveCollab is not described as open source on its own site, as read on Oct 6, 2026.
Can ActiveCollab be self-hosted?
Yes. ActiveCollab's own site says it can be run on a server of your own.
What does ActiveCollab integrate with?
ActiveCollab's listing names Google Drive, Dropbox, QuickBooks, Slack, Zapier, Stripe and PayPal. A listing names up to eight integrations, so it may connect to more.
Does ActiveCollab have a student discount?
50% off for educational institutions. ActiveCollab's pricing page says educational institutions get 50% off and can apply for the discount through the company.
Who makes ActiveCollab?
ActiveCollab is made by ActiveCollab Inc. It dates from 2006.
What are the alternatives to ActiveCollab?
The closest alternatives to ActiveCollab in our directory are Teamwork.com, Basecamp, Paymo, ProofHub and Avaza. Each one has a side-by-side comparison with ActiveCollab.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 6, 2026.