ActiveCollab vs Teamwork.com

ActiveCollab

• Agencies and consultancies that track time and invoice clients
• Teams of up to three that want a flat monthly price
• Organizations that must host project data on their own server
• Teams that bring clients into projects without paying for their seats

Teamwork.com

• Agencies and consultancies that bill clients for tracked time
• Service businesses that plan team capacity and utilization
• Groups of up to 5 people who can start on the Free plan

ActiveCollab

• There is no free plan, only a 14-day trial, and the pricing FAQ states a no-refund policy for subscriptions.
• Plus is capped at 3 members; time and expense reporting need Pro, and invoicing, budgeting and workload management need Pro+.
• Zapier, Slack and webhook integrations and the MCP server start on Pro; Plus lists only Dropbox and Google Workspace integrations.
• The self-hosted edition is priced by quote, and upgrades after the first year require a yearly support plan.

Teamwork.com

• Paid plans have seat minimums: 3 users on Basics and 5 on Accelerate.
• The Free plan stops at 5 users, 5 projects and 100 MB of file storage.
• Optimize and Enterprise have no published price, and single sign-on is limited to Enterprise or a separate add-on.
• The Windows and macOS desktop apps do not support offline use, according to Teamwork.com's support site.

ActiveCollab

List, Kanban and Gantt task views

Every plan shows tasks in three views and includes subtasks, recurring tasks, project templates and task dependencies that update automatically.

Built-in time tracking

A stopwatch, manual time entries and personal timesheets are in every plan. Time reports start on Pro and team timesheets on Pro+.

Workload and capacity planning

Pro+ adds workload management, capacity planning, utilization, user availability and days-off management.

Invoices, budgets and payments

Pro+ covers estimates, invoicing, project budgets, budget against cost tracking and profitability, with PayPal and Stripe payment gateways and a QuickBooks integration.

Free client access

Any number of people can be invited in the Client role at no cost on every plan, and clients do not use up a seat.

Chat, discussions and notes

An integrated chat app sits alongside unlimited discussions and notes, so project conversation stays in the same workspace as the tasks.

Teamwork.com

List, board, table and Gantt views

Projects can be worked as a task list, a kanban board, a table or a Gantt chart on every plan, including Free.

Time tracking and invoicing

Time is logged against tasks as billable or non-billable. Basics reports on billable time, and Accelerate builds client invoices from the time logged.

Workload and capacity planning

From Accelerate, managers plan team workloads and see live capacity. Optimize adds tentative projects and scheduling by role or skill.

Budgets and profitability

Accelerate handles time budgets and retainers. Optimize adds quotes, multi-currency financial budgets and revenue, cost and profitability insights.

Automations and intake forms

Automations are capped by plan: 100 on Free, 5,000 on Basics, 20,000 on Accelerate and 100,000 on Optimize. Intake forms for work requests start at Accelerate.

TeamworkAI

AI summaries, a project and task wizard and assistants such as Scout and Flo are included in paid plans for an introductory period, with usage-based AI credits to follow.

ActiveCollab

• Plus$12.50

  per month flat for 3 seats, billed yearly ($15 billed monthly)

  Up to 3 members, unlimited projects and free clients, list, Kanban and Gantt views, time tracking, chat and 10GB of storage.

• Pro$10

  per user / month, billed yearly ($11 billed monthly)

  Unlimited members, time and expense reporting, the MCP server, Zapier, Slack and webhook integrations, and 125GB of storage (100GB on monthly billing).

• Pro+ (Get Paid)$15

  per user / month, billed yearly ($17 billed monthly)

  Adds invoicing, estimates, project budgets and profitability, workload and capacity planning, team timesheets, payment gateways and QuickBooks.

• 100+ seats$3.50

  per user / month, billed annually

  Volume rate for teams with 100 or more seats, arranged through a demo call with the sales team.

• Self-HostedCustom

  One-time perpetual license installed on your own server, with unlimited users, projects and storage and one year of support and upgrades.

Teamwork.com

• Free$0

  Up to 5 users and 5 projects, 100 MB of storage, 100 automations, time logging, and list, board, table and Gantt views.

• Basics$9.99

  per user / month, billed yearly ($13.99 billed monthly)

  Minimum 3 users. 300 projects, 100 GB of storage, unlimited project templates, and billable time tracking and reporting.

• Accelerate$24.99

  per user / month, billed yearly ($29.99 billed monthly)

  Minimum 5 users. 600 projects, intake forms, 20,000 automations, workload and capacity planning, retainers, and invoices built from logged time.

• OptimizeCustom

  Unlimited projects, quotes, 100,000 automations, resource scheduling by role or skill, financial budgets and profitability reporting.

• EnterpriseCustom

  Everything in Optimize plus single sign-on, advanced security controls, a dedicated success manager and priority support.

ActiveCollab

• Annual discount

  Up to 17% off with yearly billing

  Yearly billing lowers Plus from $15 to $12.50 per month, Pro from $11 to $10 per user and Pro+ from $17 to $15 per user. The pricing page labels this as saving up to 17%.

• Education

  50% off for educational institutions

  ActiveCollab's pricing page says educational institutions get 50% off and can apply for the discount through the company.

• Nonprofit

  50% off for nonprofits

  The same pricing page offers nonprofit organizations a 50% discount on application.

• Lifetime license

  One-time license for the self-hosted edition

  ActiveCollab Self-Hosted is a perpetual license with no seat count or monthly bill. The price is by quote, and the first year of support and upgrades is included.

• Other savings

  Volume rate for 100+ seats

  The pricing FAQ says teams with 100 or more seats pay $3.50 per user per month on annual billing.

Teamwork.com

• Annual discount

  Save about 29% with yearly billing

  The pricing page advertises a 29% saving for annual billing: Basics is $9.99 per user / month billed yearly against $13.99 billed monthly. On Accelerate the gap is $24.99 against $29.99.

• Startups

  Teamwork.com products free for one year

  Teamwork for Startups gives approved startups the Basics plan, or its equivalent, of each product free for one year. Eligibility depends on time in business, revenue and employee numbers.