ActiveCollab vs Avaza
Price, platforms and features side by side. The table says where each price was read and when.
ActiveCollab
Project workspace with time tracking and invoicing for service teams
Avaza
Project management with timesheets, expenses and invoicing
Where they differ
- ActiveCollab starts at $12.50 / month flat for up to 3 members, billed yearly. Avaza starts at $9.96 / month, billed annually ($119.50 a year).
- Avaza has a free plan. ActiveCollab does not, though it has a free trial.
- Only ActiveCollab lists macOS and Windows apps.
- ActiveCollab is self-hostable, according to its own site.
- ActiveCollab also covers tasks.
- Avaza also covers reports.
At a glance
| ActiveCollab | Avaza | |
|---|---|---|
| Pricing | Free trial | Free plan |
| Starts at | $12.50 / month flat for up to 3 members, billed yearly | $9.96 / month, billed annually ($119.50 a year) |
| Free plan | None | 5 active projects, 10 customers, 5 invoices and bills a month, 100 MB of storage, and 1 user each for timesheets, admin/finance and resource scheduling. |
| Free trial | 14-day free trial with every feature unlocked, no credit card required | 14-day free trial of all features, no credit card required |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | ActiveCollab Inc. | Avaza Limited |
| Price read from | activecollab.com | avaza.com |
| Checked | Oct 6, 2026 | Oct 9, 2026 |
Who each one suits
ActiveCollab
- Agencies and consultancies that track time and invoice clients
- Teams of up to three that want a flat monthly price
- Organizations that must host project data on their own server
- Teams that bring clients into projects without paying for their seats
Avaza
- Consultancies and agencies that bill clients for tracked time
- Small teams that want projects, timesheets and invoicing in one tool
- Businesses with many outside collaborators, who are free on every plan
Worth knowing
ActiveCollab
- There is no free plan, only a 14-day trial, and the pricing FAQ states a no-refund policy for subscriptions.
- Plus is capped at 3 members; time and expense reporting need Pro, and invoicing, budgeting and workload management need Pro+.
- Zapier, Slack and webhook integrations and the MCP server start on Pro; Plus lists only Dropbox and Google Workspace integrations.
- The self-hosted edition is priced by quote, and upgrades after the first year require a yearly support plan.
Avaza
- Plans include a fixed number of users per role; extra timesheet, scheduling or admin/finance users cost $7 a month each.
- The Free plan stops at 5 active projects, 10 customers, 5 invoices and bills a month and 100 MB of storage.
- Every plan includes only 1 resource scheduling user and 5 chat members; more are paid add-ons.
- The iOS and Android apps are for time tracking. The pricing page describes the rest as a responsive web app with no software to install.
Key features
ActiveCollab
- List, Kanban and Gantt task views
- Every plan shows tasks in three views and includes subtasks, recurring tasks, project templates and task dependencies that update automatically.
- Built-in time tracking
- A stopwatch, manual time entries and personal timesheets are in every plan. Time reports start on Pro and team timesheets on Pro+.
- Workload and capacity planning
- Pro+ adds workload management, capacity planning, utilization, user availability and days-off management.
- Invoices, budgets and payments
- Pro+ covers estimates, invoicing, project budgets, budget against cost tracking and profitability, with PayPal and Stripe payment gateways and a QuickBooks integration.
- Free client access
- Any number of people can be invited in the Client role at no cost on every plan, and clients do not use up a seat.
- Chat, discussions and notes
- An integrated chat app sits alongside unlimited discussions and notes, so project conversation stays in the same workspace as the tasks.
Avaza
- Tasks in lists, boards and Gantt charts
- Tasks carry priorities, deadlines and assignees and can be viewed as a list, a kanban board or a Gantt chart, grouped by project, assignee or priority.
- Resource scheduling
- A drag-and-drop schedule books people onto projects, with an availability bar that shows who is under or over capacity. Leave and public holidays can be added.
- Timesheets and timers
- Time is logged with a start-stop timer or entered by day or week, marked billable or not, and compared with task estimates. Customers can approve timesheets.
- Quotes and invoicing
- Estimates can be converted into projects or invoices, and uninvoiced time, expenses and fixed amounts are pulled onto an invoice that can be paid online.
- Expense tracking
- Staff record expenses in the browser or the mobile apps, or email a photo of a receipt to Avaza, and link each one to a project or client.
- Team chat
- Channels and direct chats for team members, with external contacts able to chat at no charge. Each plan includes 5 team members with chat access.
Plans
ActiveCollab
Plus$12.50
per month flat for 3 seats, billed yearly ($15 billed monthly)
Up to 3 members, unlimited projects and free clients, list, Kanban and Gantt views, time tracking, chat and 10GB of storage.
Pro$10
per user / month, billed yearly ($11 billed monthly)
Unlimited members, time and expense reporting, the MCP server, Zapier, Slack and webhook integrations, and 125GB of storage (100GB on monthly billing).
Pro+ (Get Paid)$15
per user / month, billed yearly ($17 billed monthly)
Adds invoicing, estimates, project budgets and profitability, workload and capacity planning, team timesheets, payment gateways and QuickBooks.
100+ seats$3.50
per user / month, billed annually
Volume rate for teams with 100 or more seats, arranged through a demo call with the sales team.
Self-HostedCustom
One-time perpetual license installed on your own server, with unlimited users, projects and storage and one year of support and upgrades.
Avaza
Free$0
Unlimited project collaborators, 1 timesheet/expense user, 1 admin/finance user, 5 active projects, 10 customers, 5 invoices a month and 100 MB of storage.
Startup$9.96
per month, billed annually at $119.50 ($11.95 billed monthly)
2 timesheet/expense users, 1 admin/finance user, 20 active projects, unlimited customers, 50 invoices a month and 10 GB of storage.
Basic$19.96
per month, billed annually at $239.50 ($23.95 billed monthly)
5 timesheet/expense users, 2 admin/finance users, 50 active projects, 100 invoices a month and 20 GB of storage.
Business$39.96
per month, billed annually at $479.50 ($47.95 billed monthly)
10 timesheet/expense users, 5 admin/finance users, unlimited active projects and invoices, and 30 GB of storage.
Ways to pay less
ActiveCollab
- Annual discount
Up to 17% off with yearly billing
Yearly billing lowers Plus from $15 to $12.50 per month, Pro from $11 to $10 per user and Pro+ from $17 to $15 per user. The pricing page labels this as saving up to 17%.
- Education
50% off for educational institutions
ActiveCollab's pricing page says educational institutions get 50% off and can apply for the discount through the company.
- Nonprofit
50% off for nonprofits
The same pricing page offers nonprofit organizations a 50% discount on application.
- Lifetime license
One-time license for the self-hosted edition
ActiveCollab Self-Hosted is a perpetual license with no seat count or monthly bill. The price is by quote, and the first year of support and upgrades is included.
- Other savings
Volume rate for 100+ seats
The pricing FAQ says teams with 100 or more seats pay $3.50 per user per month on annual billing.
Avaza
- Annual discount
Two months free with annual billing
Annual plans cost 10 times the monthly price: Startup is $119.50 a year, Basic $239.50 and Business $479.50. Add-on users and storage follow the same rule.
