Avaza vs Paymo

Avaza

• Consultancies and agencies that bill clients for tracked time
• Small teams that want projects, timesheets and invoicing in one tool
• Businesses with many outside collaborators, who are free on every plan

Paymo

• Freelancers billing clients for tracked time, on the single-user plans
• Agencies and consultancies that track time and invoice from one tool
• Teams that want resource scheduling and leave planning beside their projects

Avaza

• Plans include a fixed number of users per role; extra timesheet, scheduling or admin/finance users cost $7 a month each.
• The Free plan stops at 5 active projects, 10 customers, 5 invoices and bills a month and 100 MB of storage.
• Every plan includes only 1 resource scheduling user and 5 chat members; more are paid add-ons.
• The iOS and Android apps are for time tracking. The pricing page describes the rest as a responsive web app with no software to install.

Paymo

• Free and Solo are limited to 1 user, with 2 and 5 projects respectively. Adding teammates means moving to Plus or Pro.
• Gantt charts, task dependencies, team scheduling, timesheet approvals and leave management are on the Pro plan only.
• Integrations and API access start at the Plus plan.
• Monthly billing costs more: $9.9, $15.9 and $23.9 against $5.9, $10.9 and $16.9 on annual billing.

Avaza

Tasks in lists, boards and Gantt charts

Tasks carry priorities, deadlines and assignees and can be viewed as a list, a kanban board or a Gantt chart, grouped by project, assignee or priority.

Resource scheduling

A drag-and-drop schedule books people onto projects, with an availability bar that shows who is under or over capacity. Leave and public holidays can be added.

Timesheets and timers

Time is logged with a start-stop timer or entered by day or week, marked billable or not, and compared with task estimates. Customers can approve timesheets.

Quotes and invoicing

Estimates can be converted into projects or invoices, and uninvoiced time, expenses and fixed amounts are pulled onto an invoice that can be paid online.

Expense tracking

Staff record expenses in the browser or the mobile apps, or email a photo of a receipt to Avaza, and link each one to a project or client.

Team chat

Channels and direct chats for team members, with external contacts able to chat at no charge. Each plan includes 5 team members with chat access.

Paymo

Time tracking

Time is logged with a stopwatch, as intervals or in bulk. The Paymo Track desktop app can also record time spent in desktop apps automatically and includes a Pomodoro mode.

Task views

The task list view is on every plan. Calendar and Kanban views start on Solo, the spreadsheet view and cross-project Meta Kanban on Plus, and the Gantt chart on Pro.

Invoicing, estimates and expenses

Timesheet data can be turned into invoices, which are unlimited on every plan. Estimates, expenses and recurring invoices are added on Plus.

Team scheduling and leave

The Pro plan adds employee scheduling, a workload view, automatic ghost bookings and employee leave management.

Project profitability and templates

From the Plus plan, projects can be created from templates and their profitability tracked. Flat-rate and retainer project types start on Solo.

File proofing and versioning

Files can be reviewed and versioned inside Paymo from the Plus plan, which also raises storage to 50 GB.

Avaza

• Free$0

  Unlimited project collaborators, 1 timesheet/expense user, 1 admin/finance user, 5 active projects, 10 customers, 5 invoices a month and 100 MB of storage.

• Startup$9.96

  per month, billed annually at $119.50 ($11.95 billed monthly)

  2 timesheet/expense users, 1 admin/finance user, 20 active projects, unlimited customers, 50 invoices a month and 10 GB of storage.

• Basic$19.96

  per month, billed annually at $239.50 ($23.95 billed monthly)

  5 timesheet/expense users, 2 admin/finance users, 50 active projects, 100 invoices a month and 20 GB of storage.

• Business$39.96

  per month, billed annually at $479.50 ($47.95 billed monthly)

  10 timesheet/expense users, 5 admin/finance users, unlimited active projects and invoices, and 30 GB of storage.

Paymo

• Free$0

  1 user, 1 client and 2 projects with unlimited tasks, time tracking and invoices, the task list view and 1 GB of storage.

• Solo$5.9

  per month, billed annually ($9.9 billed monthly)

  1 user, 3 clients and 5 projects. Adds calendar and Kanban task views, flat-rate and retainer projects, guest access, in-app support and 5 GB of storage.

• Plus$10.9

  per user / month, billed annually ($15.9 billed monthly)

  Unlimited users, clients and projects. Adds spreadsheet view, recurring tasks, timesheet reports, estimates, expenses, proofing, integrations, API access and 50 GB.

• Pro$16.9

  per user / month, billed annually ($23.9 billed monthly)

  Adds Gantt charts, task dependencies, employee scheduling and workload, timesheet approvals, leave management, priority support and 500 GB of storage.

Avaza

• Annual discount

  Two months free with annual billing

  Annual plans cost 10 times the monthly price: Startup is $119.50 a year, Basic $239.50 and Business $479.50. Add-on users and storage follow the same rule.

Paymo

• Annual discount

  Up to 40% off with annual billing

  Paymo's pricing FAQ puts the saving from yearly payment at up to 40%. Solo is $5.9 instead of $9.9 a month, Plus $10.9 instead of $15.9 and Pro $16.9 instead of $23.9 per user.

• Other savings

  Reduced first 3 months on monthly plans

  A Summer Special Offer gives new customers on monthly billing up to 40% off for the first three months: $5.9 Solo, $10.9 Plus and $16.9 Pro. The page shows no end date.

• Education

  Half price for schools and universities

  Paymo offers universities, colleges and schools its plans at half price. The offer is activated by contacting the company after signing up and cannot be combined with other promotions.