Avaza vs Productive

Avaza

• Consultancies and agencies that bill clients for tracked time
• Small teams that want projects, timesheets and invoicing in one tool
• Businesses with many outside collaborators, who are free on every plan

Productive

• Agencies and consultancies that bill clients by project
• Firms that want budgets, resourcing and time tracking in one tool
• Teams that invite clients into projects, since client seats are free

Avaza

• Plans include a fixed number of users per role; extra timesheet, scheduling or admin/finance users cost $7 a month each.
• The Free plan stops at 5 active projects, 10 customers, 5 invoices and bills a month and 100 MB of storage.
• Every plan includes only 1 resource scheduling user and 5 chat members; more are paid add-ons.
• The iOS and Android apps are for time tracking. The pricing page describes the rest as a responsive web app with no software to install.

Productive

• There is no free plan, and every plan requires at least 3 seats.
• HRIS and invoicing integrations start on Professional; the HubSpot integration, webhooks and enforced SSO or 2FA need Ultimate, which has no public price.
• The apps page lists desktop apps for Mac and Windows and mobile apps for iPhone and Android, but no Linux app.
• The AI Notetaker that joins calls is listed as an add-on rather than part of a plan.

Avaza

Tasks in lists, boards and Gantt charts

Tasks carry priorities, deadlines and assignees and can be viewed as a list, a kanban board or a Gantt chart, grouped by project, assignee or priority.

Resource scheduling

A drag-and-drop schedule books people onto projects, with an availability bar that shows who is under or over capacity. Leave and public holidays can be added.

Timesheets and timers

Time is logged with a start-stop timer or entered by day or week, marked billable or not, and compared with task estimates. Customers can approve timesheets.

Quotes and invoicing

Estimates can be converted into projects or invoices, and uninvoiced time, expenses and fixed amounts are pulled onto an invoice that can be paid online.

Expense tracking

Staff record expenses in the browser or the mobile apps, or email a photo of a receipt to Avaza, and link each one to a project or client.

Team chat

Channels and direct chats for team members, with external contacts able to chat at no charge. Each plan includes 5 team members with chat access.

Productive

Seven project layouts

Tasks can be shown as a list, table, board, calendar, timeline, Gantt chart or workload view, and customized views can be shared with teammates.

Budgets tied to tracked time

Each logged hour is linked to a project budget, so revenue, cost and margin are reported per project as the work is done.

Resource planning

Plan bookings by person or by project, with tentative and repeating bookings, placeholders, and each person's availability after time off.

Time tracking

Log hours with a timer or by hand on web, desktop or mobile. Entries attach to tasks and can be submitted for approval; the Mac app adds a menu bar timer.

Invoicing and accounting sync

Invoices can be pushed to Xero, QuickBooks Online, Exact, e-conomic, Fortnox or Twinfield with payments synced back. These integrations start on Professional.

AI Assistant, agents and MCP server

An AI Assistant that drafts and summarizes work is included from Essential. Custom agents and connectors are listed under Ultimate, and an MCP server opens the data to Claude or ChatGPT.

Avaza

• Free$0

  Unlimited project collaborators, 1 timesheet/expense user, 1 admin/finance user, 5 active projects, 10 customers, 5 invoices a month and 100 MB of storage.

• Startup$9.96

  per month, billed annually at $119.50 ($11.95 billed monthly)

  2 timesheet/expense users, 1 admin/finance user, 20 active projects, unlimited customers, 50 invoices a month and 10 GB of storage.

• Basic$19.96

  per month, billed annually at $239.50 ($23.95 billed monthly)

  5 timesheet/expense users, 2 admin/finance users, 50 active projects, 100 invoices a month and 20 GB of storage.

• Business$39.96

  per month, billed annually at $479.50 ($47.95 billed monthly)

  10 timesheet/expense users, 5 admin/finance users, unlimited active projects and invoices, and 30 GB of storage.

Productive

• Essential$10

  per user / month, billed yearly ($12 billed monthly)

  Budgeting, resource planning, projects and tasks, docs, time tracking, expenses, reporting, API access and the AI Assistant, with 5 account-level custom fields.

• Professional$25

  per user / month, billed yearly ($29 billed monthly)

  Adds HRIS and invoicing integrations, recurring budgets, rate cards, time and expense approvals, advanced reports and 15 account-level custom fields.

• UltimateCustom

  Adds revenue forecasting, Scenario Builder, multiple subsidiaries, the HubSpot integration, webhooks, agents and enforced SSO or 2FA.

Avaza

• Annual discount

  Two months free with annual billing

  Annual plans cost 10 times the monthly price: Startup is $119.50 a year, Basic $239.50 and Business $479.50. Add-on users and storage follow the same rule.

Productive

• Annual discount

  Save up to 17% with yearly billing

  Essential is $10 per user / month billed yearly against $12 billed monthly, and Professional is $25 against $29. The pricing page labels the yearly option as saving up to 17%.

• Nonprofit

  50% off for nonprofits and charities

  The pricing FAQ says nonprofits and charities get 50% off all subscriptions and asks them to contact the company.

• Education

  Free accounts for teachers and students

  The pricing FAQ says Productive gives free accounts to teachers and students; details are available on request.

• Other savings

  Volume discount from 50 users

  Companies with 50 or more users are eligible for a volume discount on the Professional and Ultimate plans, according to the pricing FAQ.