ClickUp vs Productive

ClickUp

• Teams that want tasks, docs and chat under one subscription
• Workspaces that need many different views of the same work
• Small teams starting on a free plan with unlimited members

Productive

• Agencies and consultancies that bill clients by project
• Firms that want budgets, resourcing and time tracking in one tool
• Teams that invite clients into projects, since client seats are free

ClickUp

• The Free Forever plan is capped at 60MB of storage, 5 spaces, 1 form and 3 whiteboards.
• AI is billed separately: Brain AI is listed at $9 and Everything AI at $28 per user / month.
• Timeline view, unlimited dashboards and mind maps start on the Business plan.
• SAML SSO, SCIM provisioning and audit logs are limited to Enterprise.

Productive

• There is no free plan, and every plan requires at least 3 seats.
• HRIS and invoicing integrations start on Professional; the HubSpot integration, webhooks and enforced SSO or 2FA need Ultimate, which has no public price.
• The apps page lists desktop apps for Mac and Windows and mobile apps for iPhone and Android, but no Linux app.
• The AI Notetaker that joins calls is listed as an add-on rather than part of a plan.

ClickUp

Tasks in 15+ views

Show the same tasks as a list, board, Gantt chart, calendar, table and more. Gantt charts are unlimited from the Unlimited plan; timeline view needs Business.

Docs and wikis

Collaborative documents that link to tasks and can serve as wikis or standard operating procedures inside the same workspace.

Chat

Real-time team messaging that sits inside the workspace, next to tasks and docs.

Automations

Rules that update tasks when conditions are met. Business includes 5,000 automation runs a month and Enterprise 250,000.

Dashboards, goals and time tracking

Dashboards chart project progress, goals roll up from linked tasks, and a built-in timer records time against tasks. Native time tracking starts on Unlimited.

ClickUp Brain

An AI assistant that works across tasks, docs and chat. The paid AI plans, Brain AI and Everything AI, are priced per user on top of the workspace plan.

Productive

Seven project layouts

Tasks can be shown as a list, table, board, calendar, timeline, Gantt chart or workload view, and customized views can be shared with teammates.

Budgets tied to tracked time

Each logged hour is linked to a project budget, so revenue, cost and margin are reported per project as the work is done.

Resource planning

Plan bookings by person or by project, with tentative and repeating bookings, placeholders, and each person's availability after time off.

Time tracking

Log hours with a timer or by hand on web, desktop or mobile. Entries attach to tasks and can be submitted for approval; the Mac app adds a menu bar timer.

Invoicing and accounting sync

Invoices can be pushed to Xero, QuickBooks Online, Exact, e-conomic, Fortnox or Twinfield with payments synced back. These integrations start on Professional.

AI Assistant, agents and MCP server

An AI Assistant that drafts and summarizes work is included from Essential. Custom agents and connectors are listed under Ultimate, and an MCP server opens the data to Claude or ChatGPT.

ClickUp

• Free Forever$0

  Unlimited tasks and members with 60MB of storage, 5 spaces, 1 form and 3 whiteboards.

• Unlimited$7

  per user / month, billed yearly ($10 billed monthly)

  Unlimited storage, spaces, forms and Gantt charts, plus native time tracking, guest permissions and integrations.

• Business$12

  per user / month, billed yearly ($19 billed monthly)

  Everything in Unlimited, plus unlimited dashboards, timeline view, mind maps and 5,000 automation runs a month.

• EnterpriseCustom

  SAML SSO and SCIM provisioning, audit log, custom roles, data residency and 250,000 automation runs a month.

Productive

• Essential$10

  per user / month, billed yearly ($12 billed monthly)

  Budgeting, resource planning, projects and tasks, docs, time tracking, expenses, reporting, API access and the AI Assistant, with 5 account-level custom fields.

• Professional$25

  per user / month, billed yearly ($29 billed monthly)

  Adds HRIS and invoicing integrations, recurring budgets, rate cards, time and expense approvals, advanced reports and 15 account-level custom fields.

• UltimateCustom

  Adds revenue forecasting, Scenario Builder, multiple subsidiaries, the HubSpot integration, webhooks, agents and enforced SSO or 2FA.

ClickUp

• Annual discount

  Yearly billing lowers the per-user price

  Unlimited is $7 per user / month billed yearly against $10 billed monthly, and Business is $12 against $19.

• Nonprofit

  Nonprofit discount on request

  ClickUp's pricing FAQ says nonprofits can claim a discount through its nonprofit page. The size of the discount is not published.

• Education

  Academic discount for students and educators

  The pricing FAQ says students, educators and administrators can claim an academic discount. The amount is not published.

• Startups

  Startup credit by application

  The pricing FAQ says startups can apply for a startup credit through a form. The amount and eligibility rules are not published.

Productive

• Annual discount

  Save up to 17% with yearly billing

  Essential is $10 per user / month billed yearly against $12 billed monthly, and Professional is $25 against $29. The pricing page labels the yearly option as saving up to 17%.

• Nonprofit

  50% off for nonprofits and charities

  The pricing FAQ says nonprofits and charities get 50% off all subscriptions and asks them to contact the company.

• Education

  Free accounts for teachers and students

  The pricing FAQ says Productive gives free accounts to teachers and students; details are available on request.

• Other savings

  Volume discount from 50 users

  Companies with 50 or more users are eligible for a volume discount on the Professional and Ultimate plans, according to the pricing FAQ.