Airtable vs Podio

Airtable

• Teams that want to shape a database into their own project tracker
• Operations and marketing teams building internal apps without code
• Nonprofits and educators, who can get 50% off the Team plan

Podio

• Teams that want to build their own CRM or project tracker without code
• Agencies and firms that bring clients into shared workspaces
• Groups of up to 5 people trying it on the Free plan

Airtable

• The Free plan is capped at 1,000 records per base and 5 editors.
• Record limits apply per base on paid plans too: 50,000 on Team and 125,000 on Business.
• Timeline and Gantt views and extensions are not part of the Free plan.
• Two-way sync and the admin panel need the Business plan at $45 per seat / month.

Podio

• The Free plan allows up to 5 users and 100 items across the whole organization.
• Automated workflows need a paid plan: simple workflows on Plus and advanced automation on Premium.
• Gantt charts and time tracking are not listed as built-in features; Podio points to community-built extensions for them.
• More API and automation capacity are paid add-ons, from $23 and $39 a month on annual billing, and listed prices exclude taxes.

Airtable

Relational bases

Data lives in bases of linked tables. Record limits per base rise from 1,000 on Free to 50,000 on Team and 125,000 on Business.

Eight view types

A table can be shown as a grid, form, calendar, gallery, kanban, timeline, list or Gantt view. Timeline and Gantt views need the Team plan.

Interfaces

Custom interfaces can be built from base data, giving each team a tailored app on top of the same records.

Automations and sync

Automations handle repetitive steps inside a base. Two-way sync with outside tools is included from the Business plan.

Omni and field agents

Omni builds apps from a plain-language description and field agents run AI across records. Both draw on monthly AI credits: 500 per editor on Free and 15,000 per seat on Team.

Portals

Portals let guest users from outside the organization collaborate on selected data.

Podio

Custom apps and workspaces

A no-code drag-and-drop builder sets the fields and structure of each app, and relationship fields link items across apps. Apps and workspaces are unlimited on every plan.

Table, kanban and calendar views

Items can be shown as a table, a kanban board, a calendar or badges, with personalized dashboards and pre-built templates to start from.

Workflow automation

Simple when/then workflows come with Plus. Premium adds advanced automation with 25,000 actions a month, email integrations, PDF generation and date and time triggers.

Tasks and collaboration

Tasks, comments, mentions, file sharing and integrated chat sit next to the data, with user activity and revision history kept for each item.

Client access

Clients, freelancers and other outside parties can be invited free with limited permissions. Paid plans allow unlimited client users and add a light user role.

Webforms and API

Webforms capture submissions from outside the organization on every plan. The API allows 1,000 calls an hour, and paid add-ons raise that limit.

Airtable

• Free$0

  1,000 records and 1 GB of attachments per base, up to 5 editors and 2 weeks of revision history.

• Team$20

  per seat / month, billed annually ($24 billed monthly)

  50,000 records and 20 GB of attachments per base, Gantt and timeline views, extensions and 15,000 AI credits per seat a month.

• Business$45

  per seat / month, billed annually ($54 billed monthly)

  125,000 records and 100 GB of attachments per base, two-way sync, an admin panel and 20,000 AI credits per seat a month.

• Enterprise ScaleCustom

  Sold through sales, with pricing based on the organization's needs and 25,000 AI credits per paid user a month.

Podio

• Free$0

  Up to 5 users. Task management, unlimited apps and workspaces and webforms, limited to 100 items across the organization.

• Plus$11.20

  per user / month, billed annually ($14 billed monthly)

  Unlimited items and client users, user management, a light user role, read-only access and simple workflows.

• Premium$19.20

  per user / month, billed annually ($24 billed monthly)

  Adds advanced workflow automation with 25,000 actions a month, email integrations, PDF generation, and ShareFile and e-signature integration.

Airtable

• Annual discount

  Lower per-seat price with annual billing

  Team is $20 per seat / month billed annually against $24 monthly, and Business is $45 against $54, about 17% less in both cases.

• Nonprofit

  50% off the Team plan for nonprofits

  Registered 501(c)(3) nonprofits, or accredited equivalents outside the US, can apply for 50% off Team seats. Airtable AI is excluded from the discount.

• Education

  50% off Team for educators, free for students

  Employees of accredited educational institutions can get 50% off Team, and students get 6 to 24 months of free access depending on graduation date.

Podio

• Annual discount

  20% less on annual billing

  Plus is $11.20 per user / month billed annually against $14 billed monthly, and Premium is $19.20 against $24, a 20% difference.