Airtable vs Notion

Airtable

• Teams that want to shape a database into their own project tracker
• Operations and marketing teams building internal apps without code
• Nonprofits and educators, who can get 50% off the Team plan

Notion

• Teams that want docs, a wiki and project tracking in one workspace
• Individuals who want a free personal workspace with unlimited pages
• Building custom trackers and dashboards from databases

Airtable

• The Free plan is capped at 1,000 records per base and 5 editors.
• Record limits apply per base on paid plans too: 50,000 on Team and 125,000 on Business.
• Timeline and Gantt views and extensions are not part of the Free plan.
• Two-way sync and the admin panel need the Business plan at $45 per seat / month.

Notion

• Notion Agent, AI Meeting Notes and Enterprise Search are only a limited trial on Free and Plus; full access starts at Business.
• The Free plan limits blocks once a second member joins, caps file uploads at 5 MB and keeps 7 days of page history.
• There is no Linux desktop app; Notion points Linux users to the browser version.
• Custom Agents run on Notion credits, an add-on for Business and Enterprise priced at $10 per 1,000 monthly credits.

Airtable

Relational bases

Data lives in bases of linked tables. Record limits per base rise from 1,000 on Free to 50,000 on Team and 125,000 on Business.

Eight view types

A table can be shown as a grid, form, calendar, gallery, kanban, timeline, list or Gantt view. Timeline and Gantt views need the Team plan.

Interfaces

Custom interfaces can be built from base data, giving each team a tailored app on top of the same records.

Automations and sync

Automations handle repetitive steps inside a base. Two-way sync with outside tools is included from the Business plan.

Omni and field agents

Omni builds apps from a plain-language description and field agents run AI across records. Both draw on monthly AI credits: 500 per editor on Free and 15,000 per seat on Team.

Portals

Portals let guest users from outside the organization collaborate on selected data.

Notion

Docs and pages

Pages hold text, media and embeds. Several people can edit the same page, leave comments and @-mention each other.

Databases

Databases organize hundreds or thousands of items such as projects or tasks. Charts are limited to 1 on Free, and database automations start on Plus.

Wikis

A knowledge base keeps team documentation in one place. Private teamspaces for restricting access need the Business plan.

Notion Agent, Meeting Notes and Search

The AI agent, meeting transcription with summaries and search across connected apps are included from Business. Free and Plus get a limited trial.

Forms and Sites

Collect responses into a database and publish pages to the web. Custom forms start on Plus, conditional logic on Business, and custom domains are billed per domain.

Offline pages

The desktop and mobile apps can view, edit and create pages offline. Free users pick pages to download; paid plans also download recent and favorite pages automatically.

Airtable

• Free$0

  1,000 records and 1 GB of attachments per base, up to 5 editors and 2 weeks of revision history.

• Team$20

  per seat / month, billed annually ($24 billed monthly)

  50,000 records and 20 GB of attachments per base, Gantt and timeline views, extensions and 15,000 AI credits per seat a month.

• Business$45

  per seat / month, billed annually ($54 billed monthly)

  125,000 records and 100 GB of attachments per base, two-way sync, an admin panel and 20,000 AI credits per seat a month.

• Enterprise ScaleCustom

  Sold through sales, with pricing based on the organization's needs and 25,000 AI credits per paid user a month.

Notion

• Free$0

  For individuals: unlimited pages and blocks for one person, 5 MB file uploads, 7-day page history, 10 guests and basic forms.

• Plus$10

  per member / month, billed yearly

  Unlimited file uploads, 30-day page history, unlimited guests, custom forms, unlimited charts and database automations.

• Business$20

  per member / month, billed yearly

  Everything in Plus, plus Notion Agent, AI Meeting Notes, Enterprise Search (beta), SAML SSO, private teamspaces and 90-day page history.

• EnterpriseCustom

  Everything in Business, plus SCIM user provisioning, audit logs, advanced security controls and unlimited page history.

Airtable

• Annual discount

  Lower per-seat price with annual billing

  Team is $20 per seat / month billed annually against $24 monthly, and Business is $45 against $54, about 17% less in both cases.

• Nonprofit

  50% off the Team plan for nonprofits

  Registered 501(c)(3) nonprofits, or accredited equivalents outside the US, can apply for 50% off Team seats. Airtable AI is excluded from the discount.

• Education

  50% off Team for educators, free for students

  Employees of accredited educational institutions can get 50% off Team, and students get 6 to 24 months of free access depending on graduation date.

Notion

• Annual discount

  Save up to 20% with yearly billing

  Notion's pricing page says paying yearly instead of monthly saves up to 20% on the Plus and Business plans.

• Education

  Free Education plan for students and educators

  Students and educators at accredited colleges and universities get a free one-member workspace with Plus features by signing up with a school email. K-12 is not eligible.

• Nonprofit

  50% off the Business plan for nonprofits

  Verified nonprofit organizations can apply for 50% off the Business plan on up to three workspaces. Verification takes 3 to 7 business days.

• Startups

  Up to 6 months of Business free for startups

  Startups under 100 employees that are not yet paying customers can apply for 1, 3 or 6 months of the Business plan free, depending on partner affiliation and company details.