ClickUp vs Podio
We give ClickUp a 3.4 GPA and Podio a 3.2, out of 4.0. ClickUp grades higher on value for money and features. Podio grades higher on ease of use. They get the same grade on the free plan and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
ClickUp
Work platform combining tasks, docs, chat and dashboards
Podio
Customizable work management built from no-code apps
How we grade them
| 3.4GPAClickUpVery good | 3.2GPAPodioVery good | |
|---|---|---|
| Value for money | A$7 a person a month on yearly billing gets unlimited storage, Gantt charts, time tracking and guests. Asana and monday.com both start higher. Just know AI is a separate bill. | CPlus is $11.20 a user a month billed annually, or $14 monthly, which is above the dear end of this category. Advanced automation needs Premium at $19.20. More API or automation capacity is a paid add-on on top, from $23 a month. |
| Free plan and trial | BUnlimited tasks and unlimited members for free is rare. But storage stops at 60MB, you get 5 spaces and 1 form, and the fancier features are only there to try. | BFree for up to 5 users, with unlimited apps and workspaces, task management and webforms. But it's capped at 100 items across the whole organization, and automated workflows need a paid plan. A look round, not a home. |
| Features | ATasks in 15+ views, docs, chat, whiteboards, dashboards, goals, time tracking and automations, all in one workspace. It's hard to name a thing it doesn't have a go at. | BA no-code builder for your own apps, with table, kanban and calendar views, when/then workflows, integrated chat, webforms and free client access. Solid. But Gantt charts and time tracking aren't built in, and Podio points to community-built extensions for them. |
| Ease of use | CHere's where it loses marks. Reviewers describe confusing menus and a week of videos without it clicking, and the phone app gets called slow and cluttered. | A4.6 from about 3,700 App Store ratings. You do build your own setup here, though it's drag and drop and there are pre-built templates to start from. |
| Platforms and integrations | AWeb, Mac, Windows, Linux, iPhone, Android and a Chrome extension. There's a public API, and it hooks into Slack, GitHub, GitLab, HubSpot, Google Drive, Figma and more. | AWeb, iPhone and Android. It connects to ShareFile, Dropbox, Google Drive, GoToMeeting, Excel and Gmail, and there's an API that allows 1,000 calls an hour. |
| Best for | teams that want everything in one app | building your own work apps without code |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: ClickUp and Podio. How we grade
Where they differ
- ClickUp starts at $7 per user / month, billed yearly ($10 billed monthly). Podio starts at $11.20 per user / month, billed annually.
- Only ClickUp lists macOS, Windows and Linux apps.
- Only ClickUp lists a browser extension.
- ClickUp also covers Gantt & timelines and time tracking.
- Podio also covers no-code and forms.
At a glance
| ClickUp | Podio | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $7 per user / month, billed yearly ($10 billed monthly) | $11.20 per user / month, billed annually |
| Free plan | Free Forever plan: unlimited tasks and members, 60MB of storage, 5 spaces, 1 form and 3 whiteboards, with trial-only access to advanced features. | Free plan for up to 5 users with task management, apps, workspaces and webforms, capped at 100 items across the organization. |
| Free trial | None listed | 30-day free trial of Premium for eligible Free plan organizations |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | ClickUp (Mango Technologies, Inc.) | Progress Software Corporation |
| Price read from | clickup.com | progress.com |
| Checked | Oct 9, 2026 | Oct 5, 2026 |
Who each one suits
ClickUp
- Teams that want tasks, docs and chat under one subscription
- Workspaces that need many different views of the same work
- Small teams starting on a free plan with unlimited members
Podio
- Teams that want to build their own CRM or project tracker without code
- Agencies and firms that bring clients into shared workspaces
- Groups of up to 5 people trying it on the Free plan
Worth knowing
ClickUp
- The Free Forever plan is capped at 60MB of storage, 5 spaces, 1 form and 3 whiteboards.
- AI is billed separately: Brain AI is listed at $9 and Everything AI at $28 per user / month.
- Timeline view, unlimited dashboards and mind maps start on the Business plan.
- SAML SSO, SCIM provisioning and audit logs are limited to Enterprise.
Podio
- The Free plan allows up to 5 users and 100 items across the whole organization.
- Automated workflows need a paid plan: simple workflows on Plus and advanced automation on Premium.
- Gantt charts and time tracking are not listed as built-in features; Podio points to community-built extensions for them.
- More API and automation capacity are paid add-ons, from $23 and $39 a month on annual billing, and listed prices exclude taxes.
Key features
ClickUp
- Tasks in 15+ views
- Show the same tasks as a list, board, Gantt chart, calendar, table and more. Gantt charts are unlimited from the Unlimited plan; timeline view needs Business.
- Docs and wikis
- Collaborative documents that link to tasks and can serve as wikis or standard operating procedures inside the same workspace.
- Chat
- Real-time team messaging that sits inside the workspace, next to tasks and docs.
- Automations
- Rules that update tasks when conditions are met. Business includes 5,000 automation runs a month and Enterprise 250,000.
- Dashboards, goals and time tracking
- Dashboards chart project progress, goals roll up from linked tasks, and a built-in timer records time against tasks. Native time tracking starts on Unlimited.
- ClickUp Brain
- An AI assistant that works across tasks, docs and chat. The paid AI plans, Brain AI and Everything AI, are priced per user on top of the workspace plan.
Podio
- Custom apps and workspaces
- A no-code drag-and-drop builder sets the fields and structure of each app, and relationship fields link items across apps. Apps and workspaces are unlimited on every plan.
- Table, kanban and calendar views
- Items can be shown as a table, a kanban board, a calendar or badges, with personalized dashboards and pre-built templates to start from.
- Workflow automation
- Simple when/then workflows come with Plus. Premium adds advanced automation with 25,000 actions a month, email integrations, PDF generation and date and time triggers.
- Tasks and collaboration
- Tasks, comments, mentions, file sharing and integrated chat sit next to the data, with user activity and revision history kept for each item.
- Client access
- Clients, freelancers and other outside parties can be invited free with limited permissions. Paid plans allow unlimited client users and add a light user role.
- Webforms and API
- Webforms capture submissions from outside the organization on every plan. The API allows 1,000 calls an hour, and paid add-ons raise that limit.
Plans
ClickUp
Free Forever$0
Unlimited tasks and members with 60MB of storage, 5 spaces, 1 form and 3 whiteboards.
Unlimited$7
per user / month, billed yearly ($10 billed monthly)
Unlimited storage, spaces, forms and Gantt charts, plus native time tracking, guest permissions and integrations.
Business$12
per user / month, billed yearly ($19 billed monthly)
Everything in Unlimited, plus unlimited dashboards, timeline view, mind maps and 5,000 automation runs a month.
EnterpriseCustom
SAML SSO and SCIM provisioning, audit log, custom roles, data residency and 250,000 automation runs a month.
Podio
Free$0
Up to 5 users. Task management, unlimited apps and workspaces and webforms, limited to 100 items across the organization.
Plus$11.20
per user / month, billed annually ($14 billed monthly)
Unlimited items and client users, user management, a light user role, read-only access and simple workflows.
Premium$19.20
per user / month, billed annually ($24 billed monthly)
Adds advanced workflow automation with 25,000 actions a month, email integrations, PDF generation, and ShareFile and e-signature integration.
Ways to pay less
ClickUp
- Annual discount
Yearly billing lowers the per-user price
Unlimited is $7 per user / month billed yearly against $10 billed monthly, and Business is $12 against $19.
- Nonprofit
Nonprofit discount on request
ClickUp's pricing FAQ says nonprofits can claim a discount through its nonprofit page. The size of the discount is not published.
- Education
Academic discount for students and educators
The pricing FAQ says students, educators and administrators can claim an academic discount. The amount is not published.
- Startups
Startup credit by application
The pricing FAQ says startups can apply for a startup credit through a form. The amount and eligibility rules are not published.
Podio
- Annual discount
20% less on annual billing
Plus is $11.20 per user / month billed annually against $14 billed monthly, and Premium is $19.20 against $24, a 20% difference.
