The Resource Guru Insider’s Guide
Everything we know about Resource Guru in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Resource Guru
The Insider’s Guide
Resource scheduling for people, rooms and equipment
Every plan, grade, refund rule and rival among project management tools, read from Resource Guru’s own pages.
Made by Resource Guru · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Resource Guru’s own pages, its app-store listings and our grades. Every fact in it is on Resource Guru’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 3 of the 79 other project management tools we grade
Resource Guru is resource management software for scheduling people, and also non-human resources such as meeting rooms, vehicles and equipment. Bookings are placed against each resource's real availability, with leave, clashes and capacity visible on the schedule. The middle and upper plans add project planning with Gantt charts, timesheets and reports.
To get you started, here are 9 things to know about Resource Guru, taken from its own pages and our grades.
Everyone added is billed whether they log in or not, there's no free plan, and no phone or desktop app is listed.
- 1
Best for booking people, rooms and equipment on one schedule
Resource Guru is a scheduler for people, rooms and equipment: you book against real availability, with leave and clashes on the schedule.
- 2
Paid plans start at $5 a month for each person
As its pricing page puts it: $5 per person / month, billed annually.
- 3
You can try it first
30-day free trial with access to all features, no credit card needed
- 4
It runs on Web
Web.
- 5
Resource scheduling
Bookings can be tentative, repeating, spread over several resources or set as a total number of hours, with clash management and time zone support on every plan.
- 6
Capacity and leave
The schedule shows each person's availability, workload and utilization. Leave management and public holiday calendars are included on every plan.
- 7
Rooms, vehicles and equipment
Resources that are not people, such as meeting rooms, vehicles and equipment, can be booked on the same schedule and cost half the per-person price.
- 8
A 2.2 GPA, above 3 of 79
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Resource Guru you could make: Gantt & timelines, time tracking and reports. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
Resource Guru at a glance
- Pricing
- Free trial, from $5 per person / month, billed annually
- Free plan
- No
- Free trial
- 30-day free trial with access to all features, no credit card needed
- Runs on
- Web
- Made by
- Resource Guru, since 2012
- Category
- Project Management
- Our grade
- 2.2 GPA, fair
The report card
Best for booking people, rooms and equipment on one schedule
Resource Guru is a scheduler for people, rooms and equipment: you book against real availability, with leave and clashes on the schedule. It starts at $5 a person a month, but that plan has no reports, timesheets or Gantt charts, so the working plan is $8. Everyone added is billed whether they log in or not, there's no free plan, and no phone or desktop app is listed.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Grasshopper's $5 a person a month looks low against the $5.10 cheaper quarter here, but it has no reports, timesheets or Gantt charts and keeps only 7 days of history. The plan that does the job is Blackbelt at $8, which is this category's middle exactly. Everyone you add is billed whether they log in or not. |
| Free plan and trial | C | No free plan at all. What you get is 30 days with every feature and no credit card asked for, and then you pay. |
| Features | C | It does its own job fully, and that job is smaller than the category's: this schedules people's time, it doesn't run your tasks. Bookings can be tentative, repeating, split across resources or a total of hours, with clashes and leave on every plan. Grasshopper leaves out reports, timesheets and Gantt charts. |
| Ease of use | C | No store rating on record, and there's setting up to do: every person, room, vehicle and placeholder goes in, plus calendars to sync, before the schedule tells you anything. The idea is at least a simple one, and timesheets suggest entries from work already booked. |
| Platforms and integrations | B | Web, with Google Calendar, Outlook Calendar, Jira, Asana, Slack, Microsoft Teams, Zapier and Salesforce, and integrations and the API on the lowest plan. No phone or desktop app is listed, which is what keeps it off the top mark. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Resource Guru is for
- Fits if you're an agency or consultancy scheduling people across client projects
- Works for teams that also book rooms, vehicles or equipment, at half the per-person price
Who it is not for
- Skip it if you're after task lists and boards, because this one schedules people's time
- Too light for reporting on Grasshopper, which has no reports, timesheets, Gantt charts or budgets and keeps 7 days of history
- Not for you if you want a free plan or a phone app, as there's only a 30-day trial and no apps are listed
- Watch out: everyone you add is billed whether they log in or not, as are all non-human resources and extra placeholders
- Pricey if you need single sign-on, an approval workflow or phone support, which all need Master at $12 a person
Good to know
Good for
- Agencies and consultancies scheduling people across client projects
- Teams that also book rooms, vehicles or equipment
- Teams that want integrations and API access on the lowest plan
Worth knowing
- Grasshopper has no reports, timesheets, Gantt charts or project budgets, and keeps activity history for only 7 days.
- Every person added to the account is charged for, whether or not they log in, as are all non-human resources and placeholders beyond the plan's allowance.
- Single sign-on, the approval workflow and phone support need the Master plan.
- There is no free plan, and the pricing page lists no mobile or desktop apps.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$5
A month to start, for each person
Resource Guru is a paid product with a free trial, starting at $5 per person / month, billed annually.
Everyone you add is billed whether they log in or not.
Grasshopper
$5
per person / month, billed annually ($6 billed monthly)
Scheduling essentials without reports: unlimited projects and clients, leave management, calendar sync, integrations, API and 1 placeholder. Other resources are $2.50 each.
Blackbelt
$8
per person / month, billed annually ($9.60 billed monthly)
Adds timesheets, reports, Gantt charts, project dates, milestones, rates and budgets, 10 custom fields and 5 placeholders. Other resources are $4 each.
Master
$12
per person / month, billed annually ($14.40 billed monthly)
Adds approval workflow, single sign-on, phone support, unlimited activity history and custom fields, and 10 placeholders. Other resources are $6 each.
Enterprise
Custom
Adds a dedicated customer success manager, setup, rollout and training, priority support with SLAs, an Enterprise API, multi-year pricing and custom contracts.
Trying it first
30-day free trial with access to all features, no credit card needed
Read from resourceguruapp.com on Oct 5, 2026.
Ways to pay less
Annual discount
2 months free with annual billing
Resource Guru says annual plans come with 2 months free. Per person / month, Grasshopper is $5 instead of $6, Blackbelt $8 instead of $9.60 and Master $12 instead of $14.40.
Stated on resourceguruapp.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Resource scheduling for people, rooms and equipment. Here is what it does, as its own site describes it, and what it covers: public API, Gantt & timelines, time tracking, reports.
It does its own job fully, and that job is smaller than the category's: this schedules people's time, it doesn't run your tasks.
- Resource scheduling
- Bookings can be tentative, repeating, spread over several resources or set as a total number of hours, with clash management and time zone support on every plan.
- Capacity and leave
- The schedule shows each person's availability, workload and utilization. Leave management and public holiday calendars are included on every plan.
- Rooms, vehicles and equipment
- Resources that are not people, such as meeting rooms, vehicles and equipment, can be booked on the same schedule and cost half the per-person price.
- Project planning with Gantt charts
- From the Blackbelt plan, projects get start and end dates, milestones, rates and budgets, and phases can be mapped on Gantt charts against team capacity.
- Timesheets
- Weekly timesheets suggest entries from work already booked and include review and approvals, so forecast hours can be compared with actuals. Blackbelt and above.
- Reports
- Pre-built and customizable reports with exports and budget tracking start on Blackbelt. The Grasshopper plan has no reports.
Where it runs
- Web
What it works with
- Google Calendar
- Outlook Calendar
- Jira
- Asana
- Slack
- Microsoft Teams
- Zapier
- Salesforce
Resource Guru is made by Resource Guru, and has been around since 2012.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
3/79
Other project management tools it is graded above
Resource Guru's GPA of 2.2 is higher than 3 of the 79 other project management tools we grade, and level with 16.
It stands best on platforms and integrations (B, above 6 of 79) and worst on features (C, above 1).
Its paid plans start at $5 a month for each person, against a middle price of $8 for the category: 13 of the 74 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 9 tools score higher and cost less.
Each grade against the category
Every bar is all 80 project management tools we grade, cut by the letter each got. Resource Guru’s own letter is outlined.
- CValue for moneyAbove 16 of 79
- CFree plan and trialAbove 4 of 79
- CFeaturesAbove 1 of 79
- CEase of useAbove 2 of 79
- BPlatforms and integrationsAbove 6 of 79
Price against what you get
Each dot is one of 78 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Resource Guru is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Resource Guru you could make: Gantt & timelines, time tracking and reports. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 60 of the 79 other project management tools grade higher. It costs $60 a year.
What you could make
- Gantt & timelines, time tracking and reports: an app builder makes these well.
What you could not
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Google Calendar, Outlook Calendar and Jira among them, and has an API.
What this rests on. Resource Guru’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Float, Productive, Teamwork.com, Scoro and monday.com
The 5 tools Resource Guru is most often weighed against, with where each one differs from it.
- 2.4GPA
Float
Free trial · from $7/mo
Resource scheduling and capacity planning for delivery teams.
- Only Float lists iOS and Android apps.
- Resource Guru also covers Gantt & timelines.
- 2.4GPA
Productive
Free trial · from $10/mo
Projects, resourcing and finances for agencies and consultancies.
- Only Productive lists macOS, Windows, iOS and Android apps.
- Productive also covers tasks, kanban boards and invoicing.
- 2.4GPA
Teamwork.com
Free plan · from $9.99/mo
Project and resource management for client service teams.
- Teamwork.com has a free plan. Resource Guru does not, though it has a free trial.
- Only Teamwork.com lists macOS, Windows, iOS and Android apps.
- Only Teamwork.com lists a browser extension.
- 2.2GPA
Scoro
Free trial · from $17/mo
Modular professional services automation for service firms.
- Only Scoro lists iOS and Android apps.
- Scoro also covers tasks, kanban boards, sales pipeline and invoicing.
- 2.8GPA
monday.com
Free plan · from $9/mo
Board-based work management with automations and dashboards.
- monday.com has a free plan. Resource Guru does not, though it has a free trial.
- Only monday.com lists macOS, Windows, iOS and Android apps.
- Resource Guru also covers reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Resource Guru free?
No, Resource Guru is a paid product, but you can try it first. 30-day free trial with access to all features, no credit card needed.
How much does Resource Guru cost?
Resource Guru lists 4 plans. Grasshopper: $5 per person / month, billed annually ($6 billed monthly).
What platforms does Resource Guru work on?
Resource Guru is available on Web.
Does Resource Guru offer any discounts?
Resource Guru publicly lists the following: 2 months free with annual billing.
Does Resource Guru have an Android app?
No Android app was listed when its pages were read on Oct 5, 2026. Resource Guru is listed for Web.
Does Resource Guru have an iPhone app?
No iPhone app was listed when its pages were read on Oct 5, 2026. Resource Guru is listed for Web.
Is Resource Guru open source?
Resource Guru is not described as open source on its own site, as read on Oct 5, 2026.
Does Resource Guru have an API?
Yes. Resource Guru offers a public API, according to its own site.
What does Resource Guru integrate with?
Resource Guru's listing names Google Calendar, Outlook Calendar, Jira, Asana, Slack, Microsoft Teams, Zapier and Salesforce.
Who makes Resource Guru?
Resource Guru is made by a company of the same name. It dates from 2012.
What are the alternatives to Resource Guru?
The closest alternatives to Resource Guru in our directory are Float, Productive, Teamwork.com, Scoro and monday.com.
How does Resource Guru compare with other project management tools?
Resource Guru's GPA of 2.2 is higher than 3 of the 79 other project management tools we grade, and level with 16.
Is Resource Guru good value for money?
ToolGPA grades Resource Guru C for value for money. Its paid plans start at $5 a month for each person, against a middle price of $8 for the category: 13 of the 74 others that charge start lower.
Could I make my own version of Resource Guru?
The plain part of Resource Guru you could make: Gantt & timelines, time tracking and reports.
Where this guide comes from
The prices, plans, platforms and features were read from Resource Guru’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Resource Guru's own pages on 5 October 2026. Also tested with a demo account on 2026-05-06.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Resource Guru. Prices change, so check resourceguruapp.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Resource Guru, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/resource-guru
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Resource Guru: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/resource-guru
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/resource-guru/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after Resource Guru, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 80 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Resource Guru’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Resource Guru is a trademark of its owner, and this guide is not made, paid for or approved by Resource Guru. Prices and plans change: check resourceguruapp.com before you buy.