Workzone vs Wrike (2026): which should you pick?

Pick Workzone if

• Fits if a marketing or creative team needs tasks and approvals in one place
• Works for teams of 5 to 25 starting on the Starter plan

Look elsewhere if

• Skip it if you want monthly billing, as all plans are billed annually
• Tight if you grow: Starter stops at 25 users and 100 active projects
• Pricey if you need proofing, time and expense tracking, as they start on Team at $20
• Skip it if you want a free plan, as it has a 2-week trial only

Pick Wrike if

• Fits if you're a marketing or creative team that reviews and approves assets on Business at $25 a user
• Works for groups that want to start free with unlimited users on boards and tables

Look elsewhere if

• Pricey if you want request forms, proofing or time tracking, which start at Business, $25 a user a month
• Not for you if you need single sign-on at a published price, as SAML is only on Pinnacle and Apex
• Tight if you're free and share lots of files, with 2 GB for the whole account and no Gantt chart
• Watch out: seats come in fives up to 30, Team stops at 15 users, and Business and above are annual only
• Watch out: whiteboards are a $15 a user add-on below Apex

Workzone

• All plans are billed annually; there is no monthly option.
• Starter is capped at 25 users and 100 active projects, and the Team plan needs at least 5 users.
• Workload planning, proofing, time and expense tracking and portfolio view start on the Team plan at $20.
• Enterprise pricing is quoted by sales, and the non-profit and multi-year discounts are arranged through sales too.

Wrike

• Seats are sold in groups: fives up to 30 seats, tens from 30 to 100 seats and 25s above 100.
• Team is limited to 2 to 15 users and Business to 5 to 200; Business and higher plans are annual only.
• Request forms, time tracking and file proofing are not included below the Business plan.
• SAML single sign-on is only on Pinnacle and Apex, and Wrike Whiteboard is a $15 per user / month add-on below Apex.

Workzone

List, Gantt, kanban and portfolio views

Projects can be viewed as a list, a Gantt timeline or a kanban board, and the Team plan adds a portfolio view across projects.

Proofing and approvals

Reviewers can mark up PDFs and images and approve documents; advanced proofing and external approvals come with Enterprise.

Time, expense and capacity planning

Time and expense tracking and workload and capacity planning are part of the Team plan.

Intake forms and templates

Intake forms collect work requests, and the vendor says it ships more than 1,000 industry project templates.

Department sites

Team and Enterprise plans can set up customizable sites for individual departments.

Included training and support

The vendor says live support and training are unlimited and included at no extra cost on every plan.

Wrike

Gantt charts and boards

An interactive timeline shows dependencies and milestones and lets tasks be dragged to new dates. Board and table views are on every plan; Gantt charts start on Team.

Request forms

Request forms gather incoming work from internal and external requesters into one place. Included from the Business plan.

Proofing and approvals

Reviewers mark up and compare visual assets, with approval chains for internal and external reviewers. Included from the Business plan.

Automation

Rule-based automation with a monthly action allowance per seat: 50 on Team, 200 on Business, 1,500 on Pinnacle and 3,000 on Apex.

Dashboards and reporting

Customizable dashboards built from widgets start on the Team plan. Advanced reporting and BI are reserved for Pinnacle and Apex.

AI Essentials and AI Elite

AI Essentials on Team covers content drafting, comment summaries and automation rules written in plain language. Business and above add AI Elite actions, Wrike Copilot and AI agents.

Workzone

• Starter$8

  per user / month, billed annually

  1 to 25 users. List, Gantt and kanban views, unlimited tasks, up to 100 active projects, 3 workspaces, 5 custom project templates and 250 GB of storage.

• Team$20

  per user / month, billed annually

  5 or more users. Adds portfolio view, unlimited projects, intake forms, proofing, approvals, time and expense tracking, capacity planning and 500 GB of storage.

• EnterpriseCustom

  Pay only for core users, with 5 free collaborators each and unlimited guest reviewers. Adds custom fields, critical path, SSO and 1 TB of storage.

Wrike

• Free$0

  Unlimited users with project and task management, board and table views, and 2 GB of storage per account.

• Team$10

  per user / month, billed annually

  For 2 to 15 users. Adds Gantt charts, calendars, dashboards, custom fields and workflows, AI Essentials and 2 GB per user.

• Business$25

  per user / month, billed annually

  For 5 to 200 users. Adds request forms, time tracking, file proofing and approvals, AI Elite features and 5 GB per user.

• PinnacleCustom

  Adds advanced resource and capacity planning, budgeting, advanced reporting and BI, SAML single sign-on and 15 GB per user.

• ApexCustom

  Adds unlimited whiteboards, Wrike Integrate, two-way integrations through Wrike Sync and 50 GB per user.

Workzone

• Nonprofit

  Non-profit discount through sales

  The pricing FAQ says non-profits can ask the team about a discount after requesting a demo.

Wrike

No public discounts listed.