Asana vs Workzone (2026): which should you pick?

Pick Asana if

• Fits if your projects cross several departments and everyone needs the same picture
• Works for nonprofits and schools, who can apply for 50% off paid plans

Look elsewhere if

• Pricey if your team is an awkward size, since seats come in blocks of 5 once you pass 5 users
• Tight if you're staying free and there are more than 2 of you
• Not for you if you need approvals, goals or built-in time tracking on a budget, as they're on Advanced at $24.99 a user
• Watch out: the pricing page doesn't give the trial length, and timeline, forms and custom fields start on Starter
• Skip it if you work on Linux, as the download page lists no Linux app

Pick Workzone if

• Fits if a marketing or creative team needs tasks and approvals in one place
• Works for teams of 5 to 25 starting on the Starter plan

Look elsewhere if

• Skip it if you want monthly billing, as all plans are billed annually
• Tight if you grow: Starter stops at 25 users and 100 active projects
• Pricey if you need proofing, time and expense tracking, as they start on Team at $20
• Skip it if you want a free plan, as it has a 2-week trial only

Asana

• The free Personal plan is limited to 2 users; timeline and Gantt views, forms and custom fields start on Starter.
• Seats are sold in fixed steps: one at a time from 2 to 5 users, then blocks of 5 up to 30 and blocks of 10 up to 100.
• Portfolios, goals, approvals and built-in time tracking need the Advanced plan at $24.99 per user / month.
• The download page lists Mac, Windows, iOS and Android apps but no Linux app.

Workzone

• All plans are billed annually; there is no monthly option.
• Starter is capped at 25 users and 100 active projects, and the Team plan needs at least 5 users.
• Workload planning, proofing, time and expense tracking and portfolio view start on the Team plan at $20.
• Enterprise pricing is quoted by sales, and the non-profit and multi-year discounts are arranged through sales too.

Asana

Project views

Show a project as a list, board, calendar, timeline or Gantt chart. Timeline and Gantt views start on the Starter plan.

Rules and forms

Rules automate routine steps and forms turn incoming requests into tasks. Both start on Starter; form branching needs Advanced.

Goals and portfolios

Goals link projects and tasks to company-level objectives, and portfolios track groups of related projects in one place. Both are part of the Advanced plan.

Workload and resource management

Shows how much work each person has so tasks can be rebalanced. Capacity planning across the organization is an Enterprise feature.

Reporting dashboards

Charts built from live project data to show the state of a team's work, included from the Starter plan.

AI Teammates and AI Studio

AI Studio builds AI-driven workflows from a monthly credit pool: 50K credits on Starter, 75K on Advanced and 200K on Enterprise. Extra AI requests are billed per request.

Workzone

List, Gantt, kanban and portfolio views

Projects can be viewed as a list, a Gantt timeline or a kanban board, and the Team plan adds a portfolio view across projects.

Proofing and approvals

Reviewers can mark up PDFs and images and approve documents; advanced proofing and external approvals come with Enterprise.

Time, expense and capacity planning

Time and expense tracking and workload and capacity planning are part of the Team plan.

Intake forms and templates

Intake forms collect work requests, and the vendor says it ships more than 1,000 industry project templates.

Department sites

Team and Enterprise plans can set up customizable sites for individual departments.

Included training and support

The vendor says live support and training are unlimited and included at no extra cost on every plan.

Asana

• Personal$0

  For one or two people: unlimited tasks and projects, list, board and calendar views, and 100+ integrations.

• Starter$10.99

  per user / month, billed annually ($13.49 billed monthly)

  No seat limit. Adds timeline and Gantt views, reporting dashboards, forms, custom fields, automations and free guests.

• Advanced$24.99

  per user / month, billed annually ($30.49 billed monthly)

  Adds portfolios, goals, resource management, approvals and proofing, time tracking and form branching.

• EnterpriseCustom

  SAML authentication, SCIM provisioning, capacity planning and service accounts. An Enterprise+ tier adds further compliance controls.

Workzone

• Starter$8

  per user / month, billed annually

  1 to 25 users. List, Gantt and kanban views, unlimited tasks, up to 100 active projects, 3 workspaces, 5 custom project templates and 250 GB of storage.

• Team$20

  per user / month, billed annually

  5 or more users. Adds portfolio view, unlimited projects, intake forms, proofing, approvals, time and expense tracking, capacity planning and 500 GB of storage.

• EnterpriseCustom

  Pay only for core users, with 5 free collaborators each and unlimited guest reviewers. Adds custom fields, critical path, SSO and 1 TB of storage.

Asana

• Annual discount

  Save up to 18% with annual billing

  Asana's pricing page lists Starter at $10.99 per user / month billed annually against $13.49 monthly, and Advanced at $24.99 against $30.49.

• Nonprofit

  50% off for eligible nonprofits

  Qualifying 501(c)(3) nonprofits, public libraries and international equivalents can apply for 50% off a Starter or Advanced annual plan.

• Education

  50% off for education customers

  Approved schools and universities get 50% off paid plans after an eligibility check. The page still names the older Premium and Business plans.

Workzone

• Nonprofit

  Non-profit discount through sales

  The pricing FAQ says non-profits can ask the team about a discount after requesting a demo.