Celoxis vs Project Insight (2026): which should you pick?
As of Nov 13, 2026, Project Insight grades higher than Celoxis: 2.6 against 2.2 out of 4.0.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
Project Insight grades higher on value for money and the free plan. They get the same grade on features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Celoxis
Project and portfolio management with per-seat plans
Project Insight
Project portfolio management with scheduling and time tracking
Which one is for you
Pick Celoxis if
- Fits if you manage projects with schedules, baselines and costs
- Works for teams of 5 or more who will pay for planning tools
Look elsewhere if
- Tight if you want resource planning: it starts at Essentials, $25 a user
- Pricey if you need costing, billing or a client portal, on Professional or Business at $35 to $45 a user
- Watch out: every account needs at least 5 full-access users
- Watch out: Jira, Azure DevOps, QuickBooks and Zapier links are paid add-ons on every plan
- Not for you if you want monthly billing figures: the page shows only the yearly price, and unused time isn't refunded
Pick Project Insight if
- Fits if you manage a portfolio of projects and need resource planning
- Works for teams that want a free plan for 3 people
Look elsewhere if
- Tight if you pass 3 users on the free plan
- Watch out: the pricing page does not say whether $9 and $19 are monthly or annual
- Pricey if you need on-premise, as it is Enterprise only with no published price
- Watch out: annual plans need 30 days' notice to cancel and the FAQ gives no refund terms
How we grade them
| 2.2GPACeloxisFair | 2.6GPAProject InsightGood | |
|---|---|---|
| Value for money | DCore is $10 a user a month yearly, but workload and capacity planning start at Essentials, $25, and costing at $35, against a $9 middle. Minimum 5 users, so at least $50 a month. | CPro is $9 per user a month and Business $19, but the page does not say if these are monthly or annual rates. |
| Free plan and trial | C14-day free trial with sample data and no card. No free plan. | BFree forever for up to 3 users, which is enough for one person or a pair. |
| Features | BGantt and baselines, capacity planning, timesheets, expenses, billing, risk, client portal and BI. The listing shows no gap in the core job. | BScheduling, resource and capacity planning, budgeting, time tracking, portfolio management, a mobile app and REST API. Nothing in the listing shows a gap in the core job. |
| Ease of use | CNo store rating on record, and scheduling and BI take setup. | CNo store rating on record. Portfolio and resource planning take setup. |
| Platforms and integrations | BWeb plus iOS and Android apps, with Jira, Azure DevOps, QuickBooks and Zapier. No desktop app. | BWeb, iOS and Android apps with Microsoft 365, Teams, Slack and QuickBooks Online, and a REST API. No desktop app. |
| Best for | project and portfolio management with per-seat plans | portfolio-level project planning with time tracking |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Celoxis and Project Insight. How we grade
Price against what you get
Celoxis starts at $10 a month for each person and scores 2.7 out of 4 on features, ease of use and platforms. Project Insight starts at $9 a month for each person and scores 2.7.
They score the same, and Project Insight starts $1 a month lower. Of the other project management tools on the chart, 19 score higher than Celoxis for less, and 14 score higher than Project Insight for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Celoxis also covers invoicing and dashboards.
- Project Insight also covers tasks and kanban boards.
At a glance
| Celoxis | Project Insight | |
|---|---|---|
| Pricing | Free trial | Free plan |
| Starts at | $10 per standard user / month, billed annually | $9 per user / month, billing basis not stated |
| Free plan | None | Free forever for individuals and small teams, limited to 3 users. |
| Free trial | 14-day free trial with sample data, no credit card required | None listed |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Celoxis | Project Insight |
| Price read from | celoxis.com | projectinsight.com |
| Checked | Nov 12, 2026 | Nov 13, 2026 |
Worth knowing
Celoxis
- Every account needs at least 5 full-access users.
- The listed prices are billed annually; a monthly subscription exists, but the page does not show its price, and unused time is not refunded on cancellation.
- Resource planning starts at Essentials ($25), and costing, billing and the client portal need Professional or Business.
- Jira, Azure DevOps, QuickBooks Online and Zapier integrations are add-ons on every listed plan.
Project Insight
- The Free plan is capped at 3 users.
- The pricing page does not say whether $9 and $19 are monthly-billed or annual rates.
- Annual plans need 30 days' notice to cancel; the pricing FAQ gives no refund terms.
- On-premise installation is available only through Enterprise, which has no published price.
Key features
Celoxis
- Gantt scheduling and baselines
- Every plan includes Gantt charts, advanced scheduling, project templates, split and recurring tasks, and baselines.
- Resource and capacity planning
- Workload tracking, capacity planning, job roles and resource-conflict alerts start on the Essentials plan.
- Timesheets, expenses and billing
- Timesheets arrive on Essentials, expenses and costing on Professional, and project billing on Business.
- Portfolio dashboards and BI
- Aggregated dashboards, analytics and weekly executive reporting cover many projects at once.
- Intake, risk and issue tracking
- Project intake management, risk management and issue tracking are included from the Professional plan.
- Client portal and custom apps
- Clients are free users who can collaborate on permitted projects, and the platform lets you build custom apps.
Project Insight
- Project views and scheduling
- More than 20 project views, including boards, Gantt charts and task lists, with dependencies, critical paths and drag-and-drop rescheduling.
- Resource and capacity planning
- Capacity planning shows workloads across teams and uses AI to suggest available people with matching skills.
- Budgeting and costing
- Budgets are compared with actual costs and expenses, and invoice records and billing sit in the same system.
- Time tracking and timesheets
- Time is tracked with work timers and timesheets, including across other tools, and approved hours feed costing and billing.
- Portfolio and PMO management
- Portfolio, program and PMO views, approvals, project requests and KPIs give managers a view of projects across the organization.
- Mobile app and REST API
- iOS and Android apps are available, and a REST API is part of the feature list for developers.
Plans
Celoxis
Core$10
per standard user / month, billed annually
Gantt charts, advanced scheduling, templates, baselines, dashboards and BI reporting. Includes 2 read-only users; timesheets cost an extra $5 per user / month.
Essentials$25
per standard user / month, billed annually
Adds workload and capacity planning, job roles, work calendars, timesheets and resource-conflict visibility. Team-member users $18, timesheet users $12. Includes 5 read-only users.
Professional$35
per standard user / month, billed annually
Adds project intake, risk management, issue tracking, expenses and project costing. Team-member users $24, timesheet users $12. Includes 10 read-only users.
Business$45
per standard user / month, billed annually
Adds project billing, a client portal, advanced security and higher platform limits. Team-member users $29, timesheet users $14. Includes 15 read-only users.
EnterpriseCustom
Quoted by sales for large PMOs: higher platform and API limits, cloud or on-premise deployment and enterprise support.
Project Insight
Free$0
Free forever, up to 3 users, for individuals and small teams.
Pro$9
per user / month, billing basis not stated
Growth plan for small to midsize businesses, with no cap on users.
Business$19
per user / month, billing basis not stated
Company plan for multiple teams, with no cap on users.
EnterpriseCustom
For many teams and locations; sold through sales, and the only edition offered on-premise.
Ways to pay less
Celoxis
- Nonprofit
Nonprofit discounts on request
The pricing FAQ says nonprofits can contact Celoxis with their details to ask about a discount.
Project Insight
- Nonprofit
Discounted pricing for qualified non-profits
Project Insight offers discounted pricing to qualified non-profits; the pricing FAQ directs them to contact the sales team.
Common questions
Which is cheaper, Celoxis or Project Insight?
As of Nov 13, 2026, Project Insight is cheaper to start with: $9 a month for each person, against $10 a month for each person for Celoxis. Celoxis starts at $10 per standard user / month, billed annually, and Project Insight starts at $9 per user / month, billing basis not stated.
Which has a free plan, Celoxis or Project Insight?
As of Nov 13, 2026, only Project Insight has a free plan. Celoxis does not, though it has a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.