Celoxis vs Kantata (2026): which should you pick?

Pick Celoxis if

• Fits if you manage projects with schedules, baselines and costs
• Works for teams of 5 or more who will pay for planning tools

Look elsewhere if

• Tight if you want resource planning: it starts at Essentials, $25 a user
• Pricey if you need costing, billing or a client portal, on Professional or Business at $35 to $45 a user
• Watch out: every account needs at least 5 full-access users
• Watch out: Jira, Azure DevOps, QuickBooks and Zapier links are paid add-ons on every plan
• Not for you if you want monthly billing figures: the page shows only the yearly price, and unused time isn't refunded

Pick Kantata if

• Fits if you are a services firm that bills clients
• Works for companies on Salesforce, where a native edition exists

Look elsewhere if

• Watch out: no prices are shown, and you must fill in a form to get one
• Not for you if you want a trial or free plan, as none is listed
• Too heavy for internal product teams that only track tasks
• Watch out: a Salesforce-native edition sits beside the standalone one, so check which your quote covers

Celoxis

• Every account needs at least 5 full-access users.
• The listed prices are billed annually; a monthly subscription exists, but the page does not show its price, and unused time is not refunded on cancellation.
• Resource planning starts at Essentials ($25), and costing, billing and the client portal need Professional or Business.
• Jira, Azure DevOps, QuickBooks Online and Zapier integrations are add-ons on every listed plan.

Kantata

• No prices are published: the pricing page is a request form, and plans are tailored to company size and goals.
• The pricing page does not mention a free plan or a free trial; the site's calls to action are for a demo.
• Built for services firms that bill clients; it is a poor match for internal product teams that only need task tracking.
• The vendor lists a Salesforce-native edition alongside the standalone platform, so check which one a quote covers.

Celoxis

Gantt scheduling and baselines

Every plan includes Gantt charts, advanced scheduling, project templates, split and recurring tasks, and baselines.

Resource and capacity planning

Workload tracking, capacity planning, job roles and resource-conflict alerts start on the Essentials plan.

Timesheets, expenses and billing

Timesheets arrive on Essentials, expenses and costing on Professional, and project billing on Business.

Portfolio dashboards and BI

Aggregated dashboards, analytics and weekly executive reporting cover many projects at once.

Intake, risk and issue tracking

Project intake management, risk management and issue tracking are included from the Professional plan.

Client portal and custom apps

Clients are free users who can collaborate on permitted projects, and the platform lets you build custom apps.

Kantata

Resource management and forecasting

Centralized scheduling and allocation, a skills inventory, and the ability to compare several resource plans side by side.

Project management

Project estimation and forecasting, task tracking, and portfolio and project health views.

Time and expense tracking

Time and expenses are tracked across clients and projects, with guardrails the page says are meant to improve billing accuracy.

Project accounting

Cost, burn and margin tracking for each project and across the portfolio.

Talent network

External contractors and partners can be added with their own roles, skills, calendars and cost rates.

AI and MCP connectivity

An AI assistant and agents sit on top of the data, and the vendor lists built-in MCP support for connecting outside AI tools.

Celoxis

• Core$10

  per standard user / month, billed annually

  Gantt charts, advanced scheduling, templates, baselines, dashboards and BI reporting. Includes 2 read-only users; timesheets cost an extra $5 per user / month.

• Essentials$25

  per standard user / month, billed annually

  Adds workload and capacity planning, job roles, work calendars, timesheets and resource-conflict visibility. Team-member users $18, timesheet users $12. Includes 5 read-only users.

• Professional$35

  per standard user / month, billed annually

  Adds project intake, risk management, issue tracking, expenses and project costing. Team-member users $24, timesheet users $12. Includes 10 read-only users.

• Business$45

  per standard user / month, billed annually

  Adds project billing, a client portal, advanced security and higher platform limits. Team-member users $29, timesheet users $14. Includes 15 read-only users.

• EnterpriseCustom

  Quoted by sales for large PMOs: higher platform and API limits, cloud or on-premise deployment and enterprise support.

Kantata

Pricing could not be confirmed. See kantata.com.

Celoxis

• Nonprofit

  Nonprofit discounts on request

  The pricing FAQ says nonprofits can contact Celoxis with their details to ask about a discount.

Kantata

No public discounts listed.