Celoxis vs Wrike (2026): which should you pick?

Pick Celoxis if

• Fits if you manage projects with schedules, baselines and costs
• Works for teams of 5 or more who will pay for planning tools

Look elsewhere if

• Tight if you want resource planning: it starts at Essentials, $25 a user
• Pricey if you need costing, billing or a client portal, on Professional or Business at $35 to $45 a user
• Watch out: every account needs at least 5 full-access users
• Watch out: Jira, Azure DevOps, QuickBooks and Zapier links are paid add-ons on every plan
• Not for you if you want monthly billing figures: the page shows only the yearly price, and unused time isn't refunded

Pick Wrike if

• Fits if you're a marketing or creative team that reviews and approves assets on Business at $25 a user
• Works for groups that want to start free with unlimited users on boards and tables

Look elsewhere if

• Pricey if you want request forms, proofing or time tracking, which start at Business, $25 a user a month
• Not for you if you need single sign-on at a published price, as SAML is only on Pinnacle and Apex
• Tight if you're free and share lots of files, with 2 GB for the whole account and no Gantt chart
• Watch out: seats come in fives up to 30, Team stops at 15 users, and Business and above are annual only
• Watch out: whiteboards are a $15 a user add-on below Apex

Celoxis

• Every account needs at least 5 full-access users.
• The listed prices are billed annually; a monthly subscription exists, but the page does not show its price, and unused time is not refunded on cancellation.
• Resource planning starts at Essentials ($25), and costing, billing and the client portal need Professional or Business.
• Jira, Azure DevOps, QuickBooks Online and Zapier integrations are add-ons on every listed plan.

Wrike

• Seats are sold in groups: fives up to 30 seats, tens from 30 to 100 seats and 25s above 100.
• Team is limited to 2 to 15 users and Business to 5 to 200; Business and higher plans are annual only.
• Request forms, time tracking and file proofing are not included below the Business plan.
• SAML single sign-on is only on Pinnacle and Apex, and Wrike Whiteboard is a $15 per user / month add-on below Apex.

Celoxis

Gantt scheduling and baselines

Every plan includes Gantt charts, advanced scheduling, project templates, split and recurring tasks, and baselines.

Resource and capacity planning

Workload tracking, capacity planning, job roles and resource-conflict alerts start on the Essentials plan.

Timesheets, expenses and billing

Timesheets arrive on Essentials, expenses and costing on Professional, and project billing on Business.

Portfolio dashboards and BI

Aggregated dashboards, analytics and weekly executive reporting cover many projects at once.

Intake, risk and issue tracking

Project intake management, risk management and issue tracking are included from the Professional plan.

Client portal and custom apps

Clients are free users who can collaborate on permitted projects, and the platform lets you build custom apps.

Wrike

Gantt charts and boards

An interactive timeline shows dependencies and milestones and lets tasks be dragged to new dates. Board and table views are on every plan; Gantt charts start on Team.

Request forms

Request forms gather incoming work from internal and external requesters into one place. Included from the Business plan.

Proofing and approvals

Reviewers mark up and compare visual assets, with approval chains for internal and external reviewers. Included from the Business plan.

Automation

Rule-based automation with a monthly action allowance per seat: 50 on Team, 200 on Business, 1,500 on Pinnacle and 3,000 on Apex.

Dashboards and reporting

Customizable dashboards built from widgets start on the Team plan. Advanced reporting and BI are reserved for Pinnacle and Apex.

AI Essentials and AI Elite

AI Essentials on Team covers content drafting, comment summaries and automation rules written in plain language. Business and above add AI Elite actions, Wrike Copilot and AI agents.

Celoxis

• Core$10

  per standard user / month, billed annually

  Gantt charts, advanced scheduling, templates, baselines, dashboards and BI reporting. Includes 2 read-only users; timesheets cost an extra $5 per user / month.

• Essentials$25

  per standard user / month, billed annually

  Adds workload and capacity planning, job roles, work calendars, timesheets and resource-conflict visibility. Team-member users $18, timesheet users $12. Includes 5 read-only users.

• Professional$35

  per standard user / month, billed annually

  Adds project intake, risk management, issue tracking, expenses and project costing. Team-member users $24, timesheet users $12. Includes 10 read-only users.

• Business$45

  per standard user / month, billed annually

  Adds project billing, a client portal, advanced security and higher platform limits. Team-member users $29, timesheet users $14. Includes 15 read-only users.

• EnterpriseCustom

  Quoted by sales for large PMOs: higher platform and API limits, cloud or on-premise deployment and enterprise support.

Wrike

• Free$0

  Unlimited users with project and task management, board and table views, and 2 GB of storage per account.

• Team$10

  per user / month, billed annually

  For 2 to 15 users. Adds Gantt charts, calendars, dashboards, custom fields and workflows, AI Essentials and 2 GB per user.

• Business$25

  per user / month, billed annually

  For 5 to 200 users. Adds request forms, time tracking, file proofing and approvals, AI Elite features and 5 GB per user.

• PinnacleCustom

  Adds advanced resource and capacity planning, budgeting, advanced reporting and BI, SAML single sign-on and 15 GB per user.

• ApexCustom

  Adds unlimited whiteboards, Wrike Integrate, two-way integrations through Wrike Sync and 50 GB per user.

Celoxis

• Nonprofit

  Nonprofit discounts on request

  The pricing FAQ says nonprofits can contact Celoxis with their details to ask about a discount.

Wrike

No public discounts listed.