Project Insight vs Wrike (2026): which should you pick?
As of Nov 13, 2026, Wrike grades higher than Project Insight: 2.8 against 2.6 out of 4.0.
Checked Oct 4, 2026 and Nov 13, 2026 · graded Oct 10, 2026 and Nov 13, 2026 by ToolGPA
Project Insight grades higher on value for money. Wrike grades higher on ease of use and platforms. They get the same grade on the free plan and features.
Price, platforms and features side by side. The table says where each price was read and when.
Project Insight
Project portfolio management with scheduling and time tracking
Wrike
Work management with Gantt charts, request forms and proofing
Which one is for you
Pick Project Insight if
- Fits if you manage a portfolio of projects and need resource planning
- Works for teams that want a free plan for 3 people
Look elsewhere if
- Tight if you pass 3 users on the free plan
- Watch out: the pricing page does not say whether $9 and $19 are monthly or annual
- Pricey if you need on-premise, as it is Enterprise only with no published price
- Watch out: annual plans need 30 days' notice to cancel and the FAQ gives no refund terms
Pick Wrike if
- Fits if you're a marketing or creative team that reviews and approves assets on Business at $25 a user
- Works for groups that want to start free with unlimited users on boards and tables
Look elsewhere if
- Pricey if you want request forms, proofing or time tracking, which start at Business, $25 a user a month
- Not for you if you need single sign-on at a published price, as SAML is only on Pinnacle and Apex
- Tight if you're free and share lots of files, with 2 GB for the whole account and no Gantt chart
- Watch out: seats come in fives up to 30, Team stops at 15 users, and Business and above are annual only
- Watch out: whiteboards are a $15 a user add-on below Apex
How we grade them
| 2.6GPAProject InsightGood | 2.8GPAWrikeGood | |
|---|---|---|
| Value for money | CPro is $9 per user a month and Business $19, but the page does not say if these are monthly or annual rates. | DTeam is $10 a user a month billed annually, the dear quarter here, and it only fits 2 to 15 users. The parts people come for, request forms, time tracking and proofing, sit on Business at $25, three times the $8 middle. Seats are sold in fives up to 30, as well. |
| Free plan and trial | BFree forever for up to 3 users, which is enough for one person or a pair. | BA free plan a team could really live on: unlimited users with task and project management, board and table views, and the web, desktop and mobile apps. Not an A, though, because storage is 2 GB for the whole account and Gantt charts start on Team. |
| Features | BScheduling, resource and capacity planning, budgeting, time tracking, portfolio management, a mobile app and REST API. Nothing in the listing shows a gap in the core job. | BIt covers the whole job: an interactive Gantt chart with dependencies and milestones, boards, tables, calendars, dashboards, rule-based automation, request forms and proofing with approval chains, plus budgeting and capacity planning on the quoted plans. monday and Smartsheet cover the same. |
| Ease of use | CNo store rating on record. Portfolio and resource planning take setup. | B4.64 from about 6,900 App Store ratings, a shade under our top band. Dragging a task along the Gantt chart to move its dates is as plain as it sounds. Picking a plan takes more thought, with five of them and the AI split into Essentials and Elite. |
| Platforms and integrations | BWeb, iOS and Android apps with Microsoft 365, Teams, Slack and QuickBooks Online, and a REST API. No desktop app. | AThe full set: web, Mac, Windows, iPhone and Android, with Slack, Microsoft Teams, Salesforce, Adobe Creative Cloud, Jira, GitHub and Zoom wired in, and a public API. |
| Best for | portfolio-level project planning with time tracking | teams that take requests and sign off work |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Project Insight and Wrike. How we grade
Price against what you get
Project Insight starts at $9 a month for each person and scores 2.7 out of 4 on features, ease of use and platforms. Wrike starts at $10 a month for each person and scores 3.3.
Wrike scores higher, and starts $1 a month higher: the question is whether the extra is worth that to you. Of the other project management tools on the chart, 14 score higher than Project Insight for less, and 4 score higher than Wrike for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Project Insight also covers reports.
- Wrike also covers workflow automation.
At a glance
| Project Insight | Wrike | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $9 per user / month, billing basis not stated | $10 per user / month, billed annually (Team plan, 2 to 15 users) |
| Free plan | Free forever for individuals and small teams, limited to 3 users. | Unlimited users, project and task management, board and table views, web, desktop and mobile apps, and 2 GB of storage per account. |
| Free trial | None listed | 14-day free trial, no credit card required |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Project Insight | Wrike, Inc. |
| Price read from | projectinsight.com | wrike.com |
| Checked | Nov 13, 2026 | Oct 4, 2026 |
Worth knowing
Project Insight
- The Free plan is capped at 3 users.
- The pricing page does not say whether $9 and $19 are monthly-billed or annual rates.
- Annual plans need 30 days' notice to cancel; the pricing FAQ gives no refund terms.
- On-premise installation is available only through Enterprise, which has no published price.
Wrike
- Seats are sold in groups: fives up to 30 seats, tens from 30 to 100 seats and 25s above 100.
- Team is limited to 2 to 15 users and Business to 5 to 200; Business and higher plans are annual only.
- Request forms, time tracking and file proofing are not included below the Business plan.
- SAML single sign-on is only on Pinnacle and Apex, and Wrike Whiteboard is a $15 per user / month add-on below Apex.
Key features
Project Insight
- Project views and scheduling
- More than 20 project views, including boards, Gantt charts and task lists, with dependencies, critical paths and drag-and-drop rescheduling.
- Resource and capacity planning
- Capacity planning shows workloads across teams and uses AI to suggest available people with matching skills.
- Budgeting and costing
- Budgets are compared with actual costs and expenses, and invoice records and billing sit in the same system.
- Time tracking and timesheets
- Time is tracked with work timers and timesheets, including across other tools, and approved hours feed costing and billing.
- Portfolio and PMO management
- Portfolio, program and PMO views, approvals, project requests and KPIs give managers a view of projects across the organization.
- Mobile app and REST API
- iOS and Android apps are available, and a REST API is part of the feature list for developers.
Wrike
- Gantt charts and boards
- An interactive timeline shows dependencies and milestones and lets tasks be dragged to new dates. Board and table views are on every plan; Gantt charts start on Team.
- Request forms
- Request forms gather incoming work from internal and external requesters into one place. Included from the Business plan.
- Proofing and approvals
- Reviewers mark up and compare visual assets, with approval chains for internal and external reviewers. Included from the Business plan.
- Automation
- Rule-based automation with a monthly action allowance per seat: 50 on Team, 200 on Business, 1,500 on Pinnacle and 3,000 on Apex.
- Dashboards and reporting
- Customizable dashboards built from widgets start on the Team plan. Advanced reporting and BI are reserved for Pinnacle and Apex.
- AI Essentials and AI Elite
- AI Essentials on Team covers content drafting, comment summaries and automation rules written in plain language. Business and above add AI Elite actions, Wrike Copilot and AI agents.
Plans
Project Insight
Free$0
Free forever, up to 3 users, for individuals and small teams.
Pro$9
per user / month, billing basis not stated
Growth plan for small to midsize businesses, with no cap on users.
Business$19
per user / month, billing basis not stated
Company plan for multiple teams, with no cap on users.
EnterpriseCustom
For many teams and locations; sold through sales, and the only edition offered on-premise.
Wrike
Free$0
Unlimited users with project and task management, board and table views, and 2 GB of storage per account.
Team$10
per user / month, billed annually
For 2 to 15 users. Adds Gantt charts, calendars, dashboards, custom fields and workflows, AI Essentials and 2 GB per user.
Business$25
per user / month, billed annually
For 5 to 200 users. Adds request forms, time tracking, file proofing and approvals, AI Elite features and 5 GB per user.
PinnacleCustom
Adds advanced resource and capacity planning, budgeting, advanced reporting and BI, SAML single sign-on and 15 GB per user.
ApexCustom
Adds unlimited whiteboards, Wrike Integrate, two-way integrations through Wrike Sync and 50 GB per user.
Ways to pay less
Project Insight
- Nonprofit
Discounted pricing for qualified non-profits
Project Insight offers discounted pricing to qualified non-profits; the pricing FAQ directs them to contact the sales team.
Wrike
No public discounts listed.
Common questions
Which is cheaper, Project Insight or Wrike?
As of Nov 13, 2026, Project Insight is cheaper to start with: $9 a month for each person, against $10 a month for each person for Wrike. Project Insight starts at $9 per user / month, billing basis not stated, and Wrike starts at $10 per user / month, billed annually (Team plan, 2 to 15 users).
Which has a free plan, Project Insight or Wrike?
As of Nov 13, 2026, both Project Insight and Wrike have a free plan.
Which platforms do Project Insight and Wrike run on?
As of Nov 13, 2026, only Wrike lists macOS and Windows apps. Both list a web app and iOS and Android apps. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.