The Project Insight Insider’s Guide
Everything we know about Project Insight in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Project Insight
The Insider’s Guide
Project portfolio management with scheduling and time tracking
Every plan, grade, refund rule and rival among project management tools, read from Project Insight’s own pages.
Made by Project Insight · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Project Insight’s own pages, its app-store listings and our grades. Every fact in it is on Project Insight’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 98 of the 149 other project management tools we grade
Project Insight is a project and portfolio management platform for teams that need scheduling, resource and capacity planning, budgeting and time tracking in one system. It offers a free plan for up to 3 users, paid per-user plans, and an enterprise edition that can also be installed on-premise.
To get you started, here are 9 things to know about Project Insight, taken from its own pages and our grades.
Portfolio and resource planning take setup.
- 1
Best for portfolio-level project planning with time tracking
Project Insight covers scheduling, resource planning, budgets, time tracking and portfolios, with a free plan for up to 3 users.
- 2
Paid plans start at $9 a month for each person
As its pricing page puts it: $9 per user / month, billing basis not stated.
- 3
There is a free plan
Free forever for individuals and small teams, limited to 3 users.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Project views and scheduling
More than 20 project views, including boards, Gantt charts and task lists, with dependencies, critical paths and drag-and-drop rescheduling.
- 6
Resource and capacity planning
Capacity planning shows workloads across teams and uses AI to suggest available people with matching skills.
- 7
Budgeting and costing
Budgets are compared with actual costs and expenses, and invoice records and billing sit in the same system.
- 8
A 2.6 GPA, above 98 of 149
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Project Insight you could make: tasks, Gantt & timelines, kanban boards, time tracking and reports. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
Project Insight at a glance
- Pricing
- Free plan, from $9 per user / month, billing basis not stated
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web, iOS, Android
- Made by
- Project Insight, since 2001
- Category
- Project Management
- Our grade
- 2.6 GPA, good
The report card
Best for portfolio-level project planning with time tracking
Project Insight covers scheduling, resource planning, budgets, time tracking and portfolios, with a free plan for up to 3 users. It does not say whether $9 and $19 are monthly or annual, and on-premise needs the Enterprise plan.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Pro is $9 per user a month and Business $19, but the page does not say if these are monthly or annual rates. |
| Free plan and trial | B | Free forever for up to 3 users, which is enough for one person or a pair. |
| Features | B | Scheduling, resource and capacity planning, budgeting, time tracking, portfolio management, a mobile app and REST API. Nothing in the listing shows a gap in the core job. |
| Ease of use | C | No store rating on record. Portfolio and resource planning take setup. |
| Platforms and integrations | B | Web, iOS and Android apps with Microsoft 365, Teams, Slack and QuickBooks Online, and a REST API. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Project Insight is for
- Fits if you manage a portfolio of projects and need resource planning
- Works for teams that want a free plan for 3 people
Who it is not for
- Tight if you pass 3 users on the free plan
- Watch out: the pricing page does not say whether $9 and $19 are monthly or annual
- Pricey if you need on-premise, as it is Enterprise only with no published price
- Watch out: annual plans need 30 days' notice to cancel and the FAQ gives no refund terms
Good to know
Good for
- PMOs and mid-sized organizations managing a portfolio of projects
- Services teams that bill clients from tracked project time
- Small teams of up to 3 people starting on the free plan
Worth knowing
- The Free plan is capped at 3 users.
- The pricing page does not say whether $9 and $19 are monthly-billed or annual rates.
- Annual plans need 30 days' notice to cancel; the pricing FAQ gives no refund terms.
- On-premise installation is available only through Enterprise, which has no published price.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$9
A month to start, for each person. There is a free plan too
Project Insight has a free plan. Paid plans start at $9 per user / month, billing basis not stated.
Free
$0
Free forever, up to 3 users, for individuals and small teams.
Pro
$9
per user / month, billing basis not stated
Growth plan for small to midsize businesses, with no cap on users.
Business
$19
per user / month, billing basis not stated
Company plan for multiple teams, with no cap on users.
Enterprise
Custom
For many teams and locations; sold through sales, and the only edition offered on-premise.
The free plan
Free forever for individuals and small teams, limited to 3 users.
Read from projectinsight.com on Nov 13, 2026.
Ways to pay less
Nonprofit
Discounted pricing for qualified non-profits
Project Insight offers discounted pricing to qualified non-profits; the pricing FAQ directs them to contact the sales team.
Stated on projectinsight.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Project portfolio management with scheduling and time tracking. Here is what it does, as its own site describes it, and what it covers: public API, AI features, tasks, kanban boards, Gantt & timelines, time tracking, reports.
Scheduling, resource and capacity planning, budgeting, time tracking, portfolio management, a mobile app and REST API.
- Project views and scheduling
- More than 20 project views, including boards, Gantt charts and task lists, with dependencies, critical paths and drag-and-drop rescheduling.
- Resource and capacity planning
- Capacity planning shows workloads across teams and uses AI to suggest available people with matching skills.
- Budgeting and costing
- Budgets are compared with actual costs and expenses, and invoice records and billing sit in the same system.
- Time tracking and timesheets
- Time is tracked with work timers and timesheets, including across other tools, and approved hours feed costing and billing.
- Portfolio and PMO management
- Portfolio, program and PMO views, approvals, project requests and KPIs give managers a view of projects across the organization.
- Mobile app and REST API
- iOS and Android apps are available, and a REST API is part of the feature list for developers.
Where it runs
- Web
- iOS
- Android
What it works with
- Microsoft 365
- Microsoft Teams
- Slack
- QuickBooks Online
Project Insight is made by Project Insight, and has been around since 2001.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
98/149
Other project management tools it is graded above
Project Insight's GPA of 2.6 is higher than 98 of the 149 other project management tools we grade, and level with 21.
It stands best on free plan and trial (B, above 101 of 149) and worst on ease of use (C, above 7).
Its paid plans start at $9 a month for each person, against a middle price of $9 for the category: 57 of the 121 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 14 tools score higher and cost less.
Each grade against the category
Every bar is all 150 project management tools we grade, cut by the letter each got. Project Insight’s own letter is outlined.
- CValue for moneyAbove 35 of 149
- BFree plan and trialAbove 101 of 149
- BFeaturesAbove 76 of 149
- CEase of useAbove 7 of 149
- BPlatforms and integrationsAbove 26 of 149
Price against what you get
Each dot is one of 128 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Project Insight is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Project Insight you could make: tasks, Gantt & timelines, kanban boards, time tracking and reports. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
It costs $108 a year.
What you could make
- Tasks, Gantt & timelines, kanban boards, time tracking and reports: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Microsoft 365, Microsoft Teams and Slack among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Project Insight’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Celoxis, Planview, Workzone and Wrike
The 4 tools Project Insight is most often weighed against, with where each one differs from it.
- 2.2GPA
Celoxis
Free trial · from $10/mo
Project and portfolio management with per-seat plans.
- Project Insight has a free plan. Celoxis does not, though it has a free trial.
- Project Insight also covers tasks and kanban boards.
- Celoxis also covers invoicing and dashboards.
- 1.8GPA
Planview
Paid
Enterprise portfolio management and connected work platform.
- Project Insight has a free plan. Planview does not.
- Only Project Insight lists iOS and Android apps.
- Project Insight also covers tasks, kanban boards, Gantt & timelines and time tracking.
- 2.2GPA
Workzone
Free trial · from $8/mo
Project management for marketing, creative and operations teams.
- Project Insight has a free plan. Workzone does not, though it has a free trial.
- Only Project Insight lists iOS and Android apps.
- Project Insight also covers tasks.
- 2.8GPA
Wrike
Free plan · from $10/mo
Work management with Gantt charts, request forms and proofing.
- Only Wrike lists macOS and Windows apps.
- Project Insight also covers reports.
- Wrike also covers workflow automation.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Project Insight free?
Project Insight has a free plan. Free forever for individuals and small teams, limited to 3 users.
How much does Project Insight cost?
Project Insight lists 4 plans. Free: $0.
What platforms does Project Insight work on?
Project Insight is available on Web, iOS and Android.
Does Project Insight offer any discounts?
Project Insight publicly lists the following: Discounted pricing for qualified non-profits.
Does Project Insight have a Windows app?
No Windows app was listed when its pages were read on Nov 13, 2026. Project Insight is listed for Web, iOS and Android.
Does Project Insight have a macOS app?
No macOS app was listed when its pages were read on Nov 13, 2026. Project Insight is listed for Web, iOS and Android.
Is Project Insight open source?
Project Insight is not described as open source on its own site, as read on Nov 13, 2026.
Does Project Insight have an API?
Yes. Project Insight offers a public API, according to its own site.
What does Project Insight integrate with?
Project Insight's listing names Microsoft 365, Microsoft Teams, Slack and QuickBooks Online.
Who makes Project Insight?
Project Insight is made by a company of the same name. It dates from 2001.
What are the alternatives to Project Insight?
The closest alternatives to Project Insight in our directory are Celoxis, Planview, Workzone and Wrike.
How does Project Insight compare with other project management tools?
Project Insight's GPA of 2.6 is higher than 98 of the 149 other project management tools we grade, and level with 21.
Is Project Insight good value for money?
ToolGPA grades Project Insight C for value for money. Its paid plans start at $9 a month for each person, against a middle price of $9 for the category: 57 of the 121 others that charge start lower.
Could I make my own version of Project Insight?
The plain part of Project Insight you could make: tasks, Gantt & timelines, kanban boards, time tracking and reports.
Where this guide comes from
The prices, plans, platforms and features were read from Project Insight’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from Project Insight's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Project Insight. Prices change, so check projectinsight.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Project Insight, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/project-insight
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Project Insight: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/project-insight
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/project-insight/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after Project Insight, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 150 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Project Insight’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Project Insight is a trademark of its owner, and this guide is not made, paid for or approved by Project Insight. Prices and plans change: check projectinsight.com before you buy.