Asana vs ProofHub

Asana

• Teams coordinating projects across several departments
• Organizations that tie project work to company goals
• Nonprofits and schools that qualify for the 50% discount

ProofHub

• Large teams that would pay more under per-user pricing
• Agencies and creative teams that proof and approve files with clients
• Teams that want tasks, chat and time tracking in one flat-price tool

Asana

• The free Personal plan is limited to 2 users; timeline and Gantt views, forms and custom fields start on Starter.
• Seats are sold in fixed steps: one at a time from 2 to 5 users, then blocks of 5 up to 30 and blocks of 10 up to 100.
• Portfolios, goals, approvals and built-in time tracking need the Advanced plan at $24.99 per user / month.
• The download page lists Mac, Windows, iOS and Android apps but no Linux app.

ProofHub

• There is no free plan: after the 14-day trial an account expires unless payment details are added.
• Essential is limited to 40 projects and 15 GB of storage and leaves out custom roles, workflows, reports and API access.
• Ultimate Control's advertised $89 a month (billed annually) applies to the first three months; it then costs $135, or $150 billed monthly.
• ProofHub lists mobile apps for iOS and Android only; on a computer it is used in the browser.

Asana

Project views

Show a project as a list, board, calendar, timeline or Gantt chart. Timeline and Gantt views start on the Starter plan.

Rules and forms

Rules automate routine steps and forms turn incoming requests into tasks. Both start on Starter; form branching needs Advanced.

Goals and portfolios

Goals link projects and tasks to company-level objectives, and portfolios track groups of related projects in one place. Both are part of the Advanced plan.

Workload and resource management

Shows how much work each person has so tasks can be rebalanced. Capacity planning across the organization is an Enterprise feature.

Reporting dashboards

Charts built from live project data to show the state of a team's work, included from the Starter plan.

AI Teammates and AI Studio

AI Studio builds AI-driven workflows from a monthly credit pool: 50K credits on Starter, 75K on Advanced and 200K on Enterprise. Extra AI requests are billed per request.

ProofHub

Board, table, Gantt and calendar views

Tasks are managed on boards arranged by workflow stage, in a table with custom fields, on a Gantt chart with dependencies, or on a calendar with events and milestones.

Proofing

Files are reviewed with markup tools and approved in place, and file versioning keeps earlier revisions.

Discussions, chat and announcements

Discussion topics gather ideas and files, chat covers one-on-one and group conversations with teams and clients, and announcements go to the whole team.

Time tracking

Time is logged by hand or with a timer against tasks that carry estimates, and timesheets can be sent to FreshBooks or QuickBooks for invoicing.

Forms and notes

Request forms let teams and clients submit work requests, support queries or tickets, and notes keep documents organized and shareable.

Custom roles and workflows

On Ultimate Control, custom roles decide who can access what and custom workflows define task stages. The plan also adds project and resource reports and activity logs.

Asana

• Personal$0

  For one or two people: unlimited tasks and projects, list, board and calendar views, and 100+ integrations.

• Starter$10.99

  per user / month, billed annually ($13.49 billed monthly)

  No seat limit. Adds timeline and Gantt views, reporting dashboards, forms, custom fields, automations and free guests.

• Advanced$24.99

  per user / month, billed annually ($30.49 billed monthly)

  Adds portfolios, goals, resource management, approvals and proofing, time tracking and form branching.

• EnterpriseCustom

  SAML authentication, SCIM provisioning, capacity planning and service accounts. An Enterprise+ tier adds further compliance controls.

ProofHub

• Essential$45

  per month, billed annually ($50 billed monthly)

  Flat price for unlimited users: 40 projects, 15 GB of storage and the core features. No custom roles, workflows, API access or white labeling.

• Ultimate Control$135

  per month, billed annually ($150 billed monthly)

  Unlimited users and projects, 100 GB of storage, custom roles, workflows, white labeling, IP restrictions and API access. Promoted at $89 for the first 3 months.

Asana

• Annual discount

  Save up to 18% with annual billing

  Asana's pricing page lists Starter at $10.99 per user / month billed annually against $13.49 monthly, and Advanced at $24.99 against $30.49.

• Nonprofit

  50% off for eligible nonprofits

  Qualifying 501(c)(3) nonprofits, public libraries and international equivalents can apply for 50% off a Starter or Advanced annual plan.

• Education

  50% off for education customers

  Approved schools and universities get 50% off paid plans after an eligibility check. The page still names the older Premium and Business plans.

ProofHub

• Annual discount

  Lower monthly rate on annual billing

  Essential is $45 a month billed annually against $50 billed monthly, and Ultimate Control's regular price is $135 against $150.

• Other savings

  Ultimate Control at $89 for the first 3 months

  New accounts and upgrades pay $89 a month on annual billing, or $99 on monthly billing, for the first three months. ProofHub says it may end the offer without notice.

• Nonprofit

  40% off Ultimate Control for nonprofits

  ProofHub's nonprofit page offers 40% off the Ultimate Control plan, shown as $89 instead of $150 a month paid annually, requested by email after signing up.