ProofHub vs Teamwork.com
We give ProofHub a 3.2 GPA and Teamwork.com a 3.4, out of 4.0. Teamwork.com grades higher on the free plan. They get the same grade on value for money, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
ProofHub
Flat-price project management and team collaboration tool
Teamwork.com
Project and resource management for client service teams
How we grade them
| 3.2GPAProofHubVery good | 3.4GPATeamwork.comVery good | |
|---|---|---|
| Value for money | BEssential is a flat $45 a month billed annually, $50 monthly, for unlimited users. Fill it with ten or twenty people and it's far cheaper per head than per-user tools. With two of you it's dear. And custom roles, workflows and API access wait for Ultimate Control at $135. | BBasics is $9.99 per user a month billed yearly, with a 3-user minimum. That's the dear end of typical, and it's $13.99 if you pay monthly. Workload planning, retainers and invoices built from logged time need Accelerate at $24.99, with a 5-user minimum. |
| Free plan and trial | CNo free plan. There's a 14-day free trial with no credit card needed, and after that the account expires unless you add payment details. | BFree for up to 5 users and 5 projects, with list, board, table and Gantt views, time logging and 100 automations. Good to start on. But 100 MB of file storage won't last, and neither will 5 projects. Paid plans have a 14-day trial with no credit card. |
| Features | ATasks on boards, in tables with custom fields, on a Gantt chart with dependencies or on a calendar. Then discussions, chat, notes, request forms, time tracking with timesheets, and proofing, where files get marked up and approved in place. Custom roles and workflows need the top plan. | ALists, boards, tables and Gantt charts on every plan. Time logged as billable or not, invoices built from it, time budgets and retainers, workload and capacity planning, intake forms and automations. Optimize adds quotes and scheduling by role or skill. For client work, it's all here. |
| Ease of use | BNo app rating on record, so a B at best. It's hosted, so there's nothing to install, and tasks, chat and files live in one place. No per-user fee means you can add everybody without doing sums first. | BNo app rating on record, so a B is the ceiling. It's hosted, the free plan lets you look around with no deadline, and every plan gets all four views. The plans take some reading, mind, with seat minimums and automation caps that change at each step. |
| Platforms and integrations | AWeb, iPhone and Android, though on a computer it's browser only. It connects to Slack, Box, Dropbox, OneDrive, Google Calendar, FreshBooks and QuickBooks. There's an API as well, but only on Ultimate Control. | AWeb, Mac, Windows, iPhone, Android and a browser extension. It connects to Slack, HubSpot, QuickBooks, Salesforce, NetSuite and Harvest, and to Claude and ChatGPT. One catch: the desktop apps don't work offline. |
| Best for | big teams tired of paying per user | agencies that bill clients for tracked time |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: ProofHub and Teamwork.com. How we grade
Where they differ
- ProofHub starts at $45 per month, billed annually (flat price, unlimited users). Teamwork.com starts at $9.99 per user / month, billed yearly (3-user minimum).
- Teamwork.com has a free plan. ProofHub does not, though it has a free trial.
- Only Teamwork.com lists macOS and Windows apps.
- Only Teamwork.com lists a browser extension.
- ProofHub also covers forms, team chat and reports.
- Teamwork.com also covers workflow automation and invoicing.
At a glance
| ProofHub | Teamwork.com | |
|---|---|---|
| Pricing | Free trial | Free plan |
| Starts at | $45 per month, billed annually (flat price, unlimited users) | $9.99 per user / month, billed yearly (3-user minimum) |
| Free plan | None | Up to 5 users and 5 projects, 100 MB of file storage, 100 automations, time logging, and list, board, table and Gantt views. |
| Free trial | 14-day free trial, no credit card required | 14-day free trial of paid plans, no credit card required |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | ProofHub | Teamwork.com |
| Price read from | proofhub.com | teamwork.com |
| Checked | Oct 5, 2026 | Oct 5, 2026 |
Who each one suits
ProofHub
- Large teams that would pay more under per-user pricing
- Agencies and creative teams that proof and approve files with clients
- Teams that want tasks, chat and time tracking in one flat-price tool
Teamwork.com
- Agencies and consultancies that bill clients for tracked time
- Service businesses that plan team capacity and utilization
- Groups of up to 5 people who can start on the Free plan
Worth knowing
ProofHub
- There is no free plan: after the 14-day trial an account expires unless payment details are added.
- Essential is limited to 40 projects and 15 GB of storage and leaves out custom roles, workflows, reports and API access.
- Ultimate Control's advertised $89 a month (billed annually) applies to the first three months; it then costs $135, or $150 billed monthly.
- ProofHub lists mobile apps for iOS and Android only; on a computer it is used in the browser.
Teamwork.com
- Paid plans have seat minimums: 3 users on Basics and 5 on Accelerate.
- The Free plan stops at 5 users, 5 projects and 100 MB of file storage.
- Optimize and Enterprise have no published price, and single sign-on is limited to Enterprise or a separate add-on.
- The Windows and macOS desktop apps do not support offline use, according to Teamwork.com's support site.
Key features
ProofHub
- Board, table, Gantt and calendar views
- Tasks are managed on boards arranged by workflow stage, in a table with custom fields, on a Gantt chart with dependencies, or on a calendar with events and milestones.
- Proofing
- Files are reviewed with markup tools and approved in place, and file versioning keeps earlier revisions.
- Discussions, chat and announcements
- Discussion topics gather ideas and files, chat covers one-on-one and group conversations with teams and clients, and announcements go to the whole team.
- Time tracking
- Time is logged by hand or with a timer against tasks that carry estimates, and timesheets can be sent to FreshBooks or QuickBooks for invoicing.
- Forms and notes
- Request forms let teams and clients submit work requests, support queries or tickets, and notes keep documents organized and shareable.
- Custom roles and workflows
- On Ultimate Control, custom roles decide who can access what and custom workflows define task stages. The plan also adds project and resource reports and activity logs.
Teamwork.com
- List, board, table and Gantt views
- Projects can be worked as a task list, a kanban board, a table or a Gantt chart on every plan, including Free.
- Time tracking and invoicing
- Time is logged against tasks as billable or non-billable. Basics reports on billable time, and Accelerate builds client invoices from the time logged.
- Workload and capacity planning
- From Accelerate, managers plan team workloads and see live capacity. Optimize adds tentative projects and scheduling by role or skill.
- Budgets and profitability
- Accelerate handles time budgets and retainers. Optimize adds quotes, multi-currency financial budgets and revenue, cost and profitability insights.
- Automations and intake forms
- Automations are capped by plan: 100 on Free, 5,000 on Basics, 20,000 on Accelerate and 100,000 on Optimize. Intake forms for work requests start at Accelerate.
- TeamworkAI
- AI summaries, a project and task wizard and assistants such as Scout and Flo are included in paid plans for an introductory period, with usage-based AI credits to follow.
Plans
ProofHub
Essential$45
per month, billed annually ($50 billed monthly)
Flat price for unlimited users: 40 projects, 15 GB of storage and the core features. No custom roles, workflows, API access or white labeling.
Ultimate Control$135
per month, billed annually ($150 billed monthly)
Unlimited users and projects, 100 GB of storage, custom roles, workflows, white labeling, IP restrictions and API access. Promoted at $89 for the first 3 months.
Teamwork.com
Free$0
Up to 5 users and 5 projects, 100 MB of storage, 100 automations, time logging, and list, board, table and Gantt views.
Basics$9.99
per user / month, billed yearly ($13.99 billed monthly)
Minimum 3 users. 300 projects, 100 GB of storage, unlimited project templates, and billable time tracking and reporting.
Accelerate$24.99
per user / month, billed yearly ($29.99 billed monthly)
Minimum 5 users. 600 projects, intake forms, 20,000 automations, workload and capacity planning, retainers, and invoices built from logged time.
OptimizeCustom
Unlimited projects, quotes, 100,000 automations, resource scheduling by role or skill, financial budgets and profitability reporting.
EnterpriseCustom
Everything in Optimize plus single sign-on, advanced security controls, a dedicated success manager and priority support.
Ways to pay less
ProofHub
- Annual discount
Lower monthly rate on annual billing
Essential is $45 a month billed annually against $50 billed monthly, and Ultimate Control's regular price is $135 against $150.
- Other savings
Ultimate Control at $89 for the first 3 months
New accounts and upgrades pay $89 a month on annual billing, or $99 on monthly billing, for the first three months. ProofHub says it may end the offer without notice.
- Nonprofit
40% off Ultimate Control for nonprofits
ProofHub's nonprofit page offers 40% off the Ultimate Control plan, shown as $89 instead of $150 a month paid annually, requested by email after signing up.
Teamwork.com
- Annual discount
Save about 29% with yearly billing
The pricing page advertises a 29% saving for annual billing: Basics is $9.99 per user / month billed yearly against $13.99 billed monthly. On Accelerate the gap is $24.99 against $29.99.
- Startups
Teamwork.com products free for one year
Teamwork for Startups gives approved startups the Basics plan, or its equivalent, of each product free for one year. Eligibility depends on time in business, revenue and employee numbers.
