The ProofHub Insider’s Guide
Everything we know about ProofHub in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
ProofHub
The Insider’s Guide
Flat-price project management and team collaboration tool
Every plan, grade, refund rule and rival among project management tools, read from ProofHub’s own pages.
Made by ProofHub · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from ProofHub’s own pages, its app-store listings and our grades. Every fact in it is on ProofHub’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 20 of the 79 other project management tools we grade
ProofHub is a project management and team collaboration tool sold at a flat monthly price with no per-user fee. It combines tasks in board, table, Gantt and calendar views with discussions, chat, notes, forms, time tracking and file proofing with markup tools. There are two plans: Essential, capped at 40 projects, and Ultimate Control, which adds custom roles, workflows, API access and white labeling. ProofHub launched in 2012.
To get you started, here are 9 things to know about ProofHub, taken from its own pages and our grades.
- 1
Best for big teams tired of paying per user
ProofHub charges a flat price however many people you add: $45 a month on annual billing for unlimited users, with tasks as boards, tables, Gantt charts and calendars, plus chat, time tracking and file proofing.
- 2
Paid plans start at $45 a month
As its pricing page puts it: $45 per month, billed annually (flat price, unlimited users).
- 3
You can try it first
14-day free trial, no credit card required
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Board, table, Gantt and calendar views
Tasks are managed on boards arranged by workflow stage, in a table with custom fields, on a Gantt chart with dependencies, or on a calendar with events and milestones.
- 6
Proofing
Files are reviewed with markup tools and approved in place, and file versioning keeps earlier revisions.
- 7
Discussions, chat and announcements
Discussion topics gather ideas and files, chat covers one-on-one and group conversations with teams and clients, and announcements go to the whole team.
- 8
A 2.4 GPA, above 20 of 79
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace ProofHub you would be making chat that a whole team counts on staying up. That is not a weekend's work, with an AI app builder or without one.
ProofHub at a glance
- Pricing
- Free trial, from $45 per month, billed annually (flat price, unlimited users)
- Free plan
- No
- Free trial
- 14-day free trial, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- ProofHub, since 2012
- Category
- Project Management
- Our grade
- 2.4 GPA, fair
The report card
Best for big teams tired of paying per user
ProofHub charges a flat price however many people you add: $45 a month on annual billing for unlimited users, with tasks as boards, tables, Gantt charts and calendars, plus chat, time tracking and file proofing. A team of two pays the same $45, there's no free plan, Essential stops at 40 projects and 15 GB, and reports, custom roles and the API need the $135 plan.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | The flat $45 a month billed annually ($50 monthly) only pays off with a crowd on it: ten people is $4.50 each, two is $22.50 each, and there's no free plan to start on. Custom roles, workflows, reports and API access all sit on Ultimate Control at $135 a month. |
| Free plan and trial | C | No free plan. You get 14 days with no card needed, and then the account expires unless you add payment details, so there's nowhere to park a small project for nothing. |
| Features | B | Tasks on boards, in tables with custom fields, on a Gantt chart with dependencies or on a calendar, plus discussions, chat, notes, request forms, time tracking with timesheets, and proofing where files are marked up and approved in place. Custom roles and workflows need the top plan. |
| Ease of use | C | No store rating on record. Nothing to install and no seat sums to do before adding someone, which helps, but you are still laying out projects, stages and fields yourself, and the reports only arrive on the $135-a-month plan. |
| Platforms and integrations | B | Web, iPhone and Android, with no desktop app: on a computer it's the browser. It connects to Slack, Box, Dropbox, OneDrive, Google Calendar, FreshBooks and QuickBooks, and there's an API, but only on Ultimate Control. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who ProofHub is for
- Fits if you're a team of ten or more that would pay more under per-user pricing
- Works for teams whose clients mark up and approve files, since proofing is built in
Who it is not for
- Pricey if there are only two or three of you, because it's $45 a month however small the team
- Skip it if you want a free plan, as the account expires after the 14-day trial unless you pay
- Tight if you run lots of projects on Essential, which stops at 40 projects and 15 GB with no reports, custom roles or API
- Watch out: Ultimate Control's $89 a month lasts 3 months, then it's $135 billed annually or $150 monthly
- Not for you if you want a desktop app, as on a computer it runs in the browser only
Good to know
Good for
- Large teams that would pay more under per-user pricing
- Agencies and creative teams that proof and approve files with clients
- Teams that want tasks, chat and time tracking in one flat-price tool
Worth knowing
- There is no free plan: after the 14-day trial an account expires unless payment details are added.
- Essential is limited to 40 projects and 15 GB of storage and leaves out custom roles, workflows, reports and API access.
- Ultimate Control's advertised $89 a month (billed annually) applies to the first three months; it then costs $135, or $150 billed monthly.
- ProofHub lists mobile apps for iOS and Android only; on a computer it is used in the browser.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$45
A month to start
ProofHub is a paid product with a free trial, starting at $45 per month, billed annually (flat price, unlimited users).
Essential
$45
per month, billed annually ($50 billed monthly)
Flat price for unlimited users: 40 projects, 15 GB of storage and the core features. No custom roles, workflows, API access or white labeling.
Ultimate Control
$135
per month, billed annually ($150 billed monthly)
Unlimited users and projects, 100 GB of storage, custom roles, workflows, white labeling, IP restrictions and API access. Promoted at $89 for the first 3 months.
Trying it first
14-day free trial, no credit card required
Read from proofhub.com on Oct 5, 2026.
Ways to pay less
Annual discount
Lower monthly rate on annual billing
Essential is $45 a month billed annually against $50 billed monthly, and Ultimate Control's regular price is $135 against $150.
Stated on proofhub.comOther savings
Ultimate Control at $89 for the first 3 months
New accounts and upgrades pay $89 a month on annual billing, or $99 on monthly billing, for the first three months. ProofHub says it may end the offer without notice.
Stated on proofhub.comNonprofit
40% off Ultimate Control for nonprofits
ProofHub's nonprofit page offers 40% off the Ultimate Control plan, shown as $89 instead of $150 a month paid annually, requested by email after signing up.
Stated on proofhub.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Flat-price project management and team collaboration tool. Here is what it does, as its own site describes it, and what it covers: tasks, kanban boards, Gantt & timelines, time tracking, forms, team chat, reports.
Custom roles and workflows need the top plan.
- Board, table, Gantt and calendar views
- Tasks are managed on boards arranged by workflow stage, in a table with custom fields, on a Gantt chart with dependencies, or on a calendar with events and milestones.
- Proofing
- Files are reviewed with markup tools and approved in place, and file versioning keeps earlier revisions.
- Discussions, chat and announcements
- Discussion topics gather ideas and files, chat covers one-on-one and group conversations with teams and clients, and announcements go to the whole team.
- Time tracking
- Time is logged by hand or with a timer against tasks that carry estimates, and timesheets can be sent to FreshBooks or QuickBooks for invoicing.
- Forms and notes
- Request forms let teams and clients submit work requests, support queries or tickets, and notes keep documents organized and shareable.
- Custom roles and workflows
- On Ultimate Control, custom roles decide who can access what and custom workflows define task stages. The plan also adds project and resource reports and activity logs.
Where it runs
- Web
- iOS
- Android
What it works with
- Slack
- Box
- Dropbox
- Google Calendar
- OneDrive
- FreshBooks
- QuickBooks
ProofHub is made by ProofHub, and has been around since 2012.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
20/79
Other project management tools it is graded above
ProofHub's GPA of 2.4 is higher than 20 of the 79 other project management tools we grade, and level with 21.
It stands best on features (B, above 27 of 79) and worst on ease of use (C, above 2).
Its paid plans start at $45 a month, against a middle price of $8 for the category: 73 of the 74 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 29 tools score higher and cost less.
Each grade against the category
Every bar is all 80 project management tools we grade, cut by the letter each got. ProofHub’s own letter is outlined.
- CValue for moneyAbove 16 of 79
- CFree plan and trialAbove 4 of 79
- BFeaturesAbove 27 of 79
- CEase of useAbove 2 of 79
- BPlatforms and integrationsAbove 6 of 79
Price against what you get
Each dot is one of 78 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. ProofHub is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace ProofHub you would be making chat that a whole team counts on staying up. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 38 of the 79 other project management tools grade higher. It costs $540 a year.
What you could make
- Tasks, kanban boards, Gantt & timelines, time tracking, forms and reports: an app builder makes these well.
What you could not
- Chat that a whole team counts on staying up.
- A real app for iOS and Android. Something home-made would be a web page.
- It plugs into other products, Slack, Box and Dropbox among them.
- Sharing with other people, which means accounts and invitations.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. ProofHub’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Basecamp, Teamwork.com, Asana, Trello and Wrike
The 5 tools ProofHub is most often weighed against, with where each one differs from it.
- 2.8GPA
Basecamp
Free plan · from $25/mo
Flat-priced project management with chat, to-dos and files.
- Basecamp has a free plan. ProofHub does not, though it has a free trial.
- Only Basecamp lists macOS and Windows apps.
- ProofHub also covers Gantt & timelines, forms, team chat and reports.
- 2.4GPA
Teamwork.com
Free plan · from $9.99/mo
Project and resource management for client service teams.
- Teamwork.com has a free plan. ProofHub does not, though it has a free trial.
- Only Teamwork.com lists macOS and Windows apps.
- Only Teamwork.com lists a browser extension.
- 3.0GPA
Asana
Free plan · from $10.99/mo
Work management for projects, goals and cross-team workflows.
- Asana has a free plan. ProofHub does not, though it has a free trial.
- Only Asana lists macOS and Windows apps.
- ProofHub also covers time tracking, forms, team chat and reports.
- 2.8GPA
Trello
Free plan · from $5/mo
Kanban boards with an inbox, planner and built-in automation.
- Trello has a free plan. ProofHub does not, though it has a free trial.
- Only Trello lists macOS and Windows apps.
- ProofHub also covers time tracking, forms, team chat and reports.
- 2.8GPA
Wrike
Free plan · from $10/mo
Work management with Gantt charts, request forms and proofing.
- Wrike has a free plan. ProofHub does not, though it has a free trial.
- Only Wrike lists macOS and Windows apps.
- ProofHub also covers forms, team chat and reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is ProofHub free?
No, ProofHub is a paid product, but you can try it first. 14-day free trial, no credit card required.
How much does ProofHub cost?
ProofHub lists 2 plans. Essential: $45 per month, billed annually ($50 billed monthly).
What platforms does ProofHub work on?
ProofHub is available on Web, iOS and Android.
Does ProofHub offer any discounts?
ProofHub publicly lists the following: Lower monthly rate on annual billing; Ultimate Control at $89 for the first 3 months; 40% off Ultimate Control for nonprofits.
Does ProofHub have a Windows app?
No Windows app was listed when its pages were read on Oct 5, 2026. ProofHub is listed for Web, iOS and Android.
Does ProofHub have a macOS app?
No macOS app was listed when its pages were read on Oct 5, 2026. ProofHub is listed for Web, iOS and Android.
Is ProofHub open source?
ProofHub is not described as open source on its own site, as read on Oct 5, 2026.
What does ProofHub integrate with?
ProofHub's listing names Slack, Box, Dropbox, Google Calendar, OneDrive, FreshBooks and QuickBooks.
Who makes ProofHub?
ProofHub is made by a company of the same name. It dates from 2012.
What are the alternatives to ProofHub?
The closest alternatives to ProofHub in our directory are Basecamp, Teamwork.com, Asana, Trello and Wrike.
How does ProofHub compare with other project management tools?
ProofHub's GPA of 2.4 is higher than 20 of the 79 other project management tools we grade, and level with 21.
Is ProofHub good value for money?
ToolGPA grades ProofHub C for value for money. Its paid plans start at $45 a month, against a middle price of $8 for the category: 73 of the 74 others that charge start lower.
Could I make my own version of ProofHub?
To replace ProofHub you would be making chat that a whole team counts on staying up.
Where this guide comes from
The prices, plans, platforms and features were read from ProofHub’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from ProofHub's own pages on 5 October 2026. Also tested with a demo account on 2026-08-10.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by ProofHub. Prices change, so check proofhub.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- ProofHub, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/proofhub
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "ProofHub: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/proofhub
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/proofhub/guide
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See our other guides
The best-graded project management tools after ProofHub, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 80 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what ProofHub’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. ProofHub is a trademark of its owner, and this guide is not made, paid for or approved by ProofHub. Prices and plans change: check proofhub.com before you buy.