SmartTask vs Teamwork.com (2026): which should you pick?
As of Nov 13, 2026, SmartTask grades higher than Teamwork.com: 2.6 against 2.4 out of 4.0.
Checked Oct 5, 2026 and Nov 13, 2026 · graded Oct 10, 2026 and Nov 13, 2026 by ToolGPA
SmartTask grades higher on value for money and the free plan. Teamwork.com grades higher on features and platforms. They get the same grade on ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
SmartTask
Project management, time tracking and CRM for client work
Teamwork.com
Project and resource management for client service teams
Which one is for you
Pick SmartTask if
- Fits if you run client projects and want time tracking and a CRM in the same tool
- Works for small teams that want a free plan with no user cap
Look elsewhere if
- Pricey if you pay monthly, at $12 for Premium and $16 for Business against $6 and $11 yearly
- Tight if you want time tracking or budgeting, which need Business at $11
- Watch out: custom branding is a paid add-on on Business
- Skip it if you need single sign-on or enterprise API access, as they are Enterprise only with no published price
Pick Teamwork.com if
- Fits if you're an agency or consultancy billing clients for tracked time
- Works for groups of up to 5 who can start on the Free plan with 5 projects
Look elsewhere if
- Pricey if you want invoicing and workload planning, which start at $24.99 a user with a 5-user minimum
- Tight if you're staying free, since it stops at 5 users, 5 projects and 100 MB of files
- Not for you if you're one or two people, as Basics needs at least 3 seats at $9.99 each
- Watch out: Optimize and Enterprise have no published price, and single sign-on needs Enterprise or a separate add-on
- Watch out: the Windows and Mac desktop apps don't work offline
How we grade them
| 2.6GPASmartTaskGood | 2.4GPATeamwork.comFair | |
|---|---|---|
| Value for money | BPremium is $6 per user a month billed yearly, which is the figure the cheaper quarter of the category starts at. Business is $11. | DBasics is $9.99 a user a month billed yearly, already the dear end here, $13.99 if you pay monthly, with a 3-user minimum. Worse, the parts you came for, workload planning, retainers and invoices built from logged time, need Accelerate at $24.99, three times the $8 middle. |
| Free plan and trial | BFree plan with unlimited tasks, users, projects, contacts and guests. Custom fields, reminders, forms and workflows are paid. | CFree for up to 5 users with all four views, time logging and 100 automations, but the caps arrive fast: 5 projects and 100 MB of file storage, which a few client decks will eat. Paid plans get 14 days with no card. |
| Features | CViews, time tracking, budgeting, client portal and CRM. Timeline, dashboards, portfolios and time tracking need the Business plan. | BIt covers the whole job and the money side with it: lists, boards, tables and Gantt charts on every plan, billable time, invoices built from it, budgets, retainers, workload and capacity planning, intake forms and automations. Productive and Scoro, its own named rivals, do the same. |
| Ease of use | CNo store rating on record. Many modules mean setup before a team is productive. | CNo store rating on record, and there's a fair bit to arrange: projects, templates, billable rates and automations before the reports say anything useful. The plans themselves take reading too, with seat minimums and automation caps changing at every step. |
| Platforms and integrations | BWeb, iOS and Android apps with Google Drive and Dropbox. No desktop app. | AThe full set: web, Mac, Windows, iPhone, Android and a browser extension, with Slack, HubSpot, QuickBooks, Salesforce, NetSuite and Harvest wired in, plus Claude and ChatGPT. One catch: the desktop apps don't work offline. |
| Best for | client work with tasks, time tracking and a CRM | agencies that bill clients for tracked time |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: SmartTask and Teamwork.com. How we grade
Price against what you get
SmartTask starts at $6 a month for each person and scores 2.3 out of 4 on features, ease of use and platforms. Teamwork.com starts at $9.99 a month for each person and scores 3.0.
Teamwork.com scores higher, and starts $3.99 a month higher: the question is whether the extra is worth that to you. Of the other project management tools on the chart, 16 score higher than SmartTask for less, and 4 score higher than Teamwork.com for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- SmartTask also covers sales pipeline and AI agents.
- Teamwork.com also covers invoicing.
At a glance
| SmartTask | Teamwork.com | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $6 per user / month, billed yearly ($12 billed monthly) | $9.99 per user / month, billed yearly (3-user minimum) |
| Free plan | Unlimited tasks, users, projects, contacts and guests, with embed views and Karma points. | Up to 5 users and 5 projects, 100 MB of file storage, 100 automations, time logging, and list, board, table and Gantt views. |
| Free trial | None listed | 14-day free trial of paid plans, no credit card required |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Softronics Systems Pvt Ltd | Teamwork.com |
| Price read from | smarttask.io | teamwork.com |
| Checked | Nov 13, 2026 | Oct 5, 2026 |
Worth knowing
SmartTask
- Timeline view, dashboards, portfolios, time tracking and budgeting need the Business plan.
- Custom branding is a paid add-on on Business; white-labeling is an Enterprise feature.
- Single sign-on and enterprise API access are limited to Enterprise, which has no published price.
- Monthly billing costs $12 (Premium) and $16 (Business) per user, twice or more the yearly rates.
Teamwork.com
- Paid plans have seat minimums: 3 users on Basics and 5 on Accelerate.
- The Free plan stops at 5 users, 5 projects and 100 MB of file storage.
- Optimize and Enterprise have no published price, and single sign-on is limited to Enterprise or a separate add-on.
- The Windows and macOS desktop apps do not support offline use, according to Teamwork.com's support site.
Key features
SmartTask
- Multiple work views
- Tasks can be viewed as a list, a drag-and-drop board, a calendar or a timeline, with subtasks, dependencies and recurring tasks.
- Time tracking and budgeting
- Hours are logged against tasks, timesheets can be locked once approved, and project budgets sit alongside them. Both need the Business plan.
- Resource management
- Leave tracking and workload planning show who has capacity, and a Resource AI feature suggests allocations based on balanced workloads.
- Client portal and guests
- Guests can be invited to see chosen projects, tasks and comments while internal items stay private. Custom branding is a paid add-on.
- Sales CRM
- A CRM module tracks contacts and sales processes next to project work, with contacts that can be attached to tasks.
- Workflows and AI agents
- Multi-step workflow automations and AI agents are included from the Premium plan upward.
Teamwork.com
- List, board, table and Gantt views
- Projects can be worked as a task list, a kanban board, a table or a Gantt chart on every plan, including Free.
- Time tracking and invoicing
- Time is logged against tasks as billable or non-billable. Basics reports on billable time, and Accelerate builds client invoices from the time logged.
- Workload and capacity planning
- From Accelerate, managers plan team workloads and see live capacity. Optimize adds tentative projects and scheduling by role or skill.
- Budgets and profitability
- Accelerate handles time budgets and retainers. Optimize adds quotes, multi-currency financial budgets and revenue, cost and profitability insights.
- Automations and intake forms
- Automations are capped by plan: 100 on Free, 5,000 on Basics, 20,000 on Accelerate and 100,000 on Optimize. Intake forms for work requests start at Accelerate.
- TeamworkAI
- AI summaries, a project and task wizard and assistants such as Scout and Flo are included in paid plans for an introductory period, with usage-based AI credits to follow.
Plans
SmartTask
Free Forever$0
Unlimited tasks, users, projects, contacts and guests for teams exploring the core features.
Premium$6
per user / month, billed yearly ($12 billed monthly)
Adds custom fields, milestones, reminders, forms, private groups, workflows, AI agents and attendance.
Business$11
per user / month, billed yearly ($16 billed monthly)
Adds timeline view, dashboards, portfolios, time tracking, budgeting and call recording integration. Custom branding is an add-on.
EnterpriseCustom
Adds single sign-on, white-labeling, enterprise API access, a customer success manager and managed services. Sold through sales.
Teamwork.com
Free$0
Up to 5 users and 5 projects, 100 MB of storage, 100 automations, time logging, and list, board, table and Gantt views.
Basics$9.99
per user / month, billed yearly ($13.99 billed monthly)
Minimum 3 users. 300 projects, 100 GB of storage, unlimited project templates, and billable time tracking and reporting.
Accelerate$24.99
per user / month, billed yearly ($29.99 billed monthly)
Minimum 5 users. 600 projects, intake forms, 20,000 automations, workload and capacity planning, retainers, and invoices built from logged time.
OptimizeCustom
Unlimited projects, quotes, 100,000 automations, resource scheduling by role or skill, financial budgets and profitability reporting.
EnterpriseCustom
Everything in Optimize plus single sign-on, advanced security controls, a dedicated success manager and priority support.
Ways to pay less
SmartTask
No public discounts listed.
Teamwork.com
- Annual discount
Save about 29% with yearly billing
The pricing page advertises a 29% saving for annual billing: Basics is $9.99 per user / month billed yearly against $13.99 billed monthly. On Accelerate the gap is $24.99 against $29.99.
- Startups
Teamwork.com products free for one year
Teamwork for Startups gives approved startups the Basics plan, or its equivalent, of each product free for one year. Eligibility depends on time in business, revenue and employee numbers.
Common questions
Which is cheaper, SmartTask or Teamwork.com?
As of Nov 13, 2026, SmartTask is cheaper to start with: $6 a month for each person, against $9.99 a month for each person for Teamwork.com. SmartTask starts at $6 per user / month, billed yearly ($12 billed monthly), and Teamwork.com starts at $9.99 per user / month, billed yearly (3-user minimum).
Which has a free plan, SmartTask or Teamwork.com?
As of Nov 13, 2026, both SmartTask and Teamwork.com have a free plan.
Which platforms do SmartTask and Teamwork.com run on?
As of Nov 13, 2026, only Teamwork.com lists macOS and Windows apps and a browser extension. Both list a web app and iOS and Android apps. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.