ProWorkflow vs Workamajig (2026): which should you pick?
As of Nov 13, 2026, ProWorkflow grades higher than Workamajig: 2.2 against 1.6 out of 4.0.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
ProWorkflow grades higher on the free plan and ease of use. They get the same grade on value for money, features and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
ProWorkflow
Project, task and time management with built-in invoicing
Workamajig
Agency management with projects, resourcing and accounting
Which one is for you
Pick ProWorkflow if
- Fits if you run client projects and want time, quotes and invoices together
- Works for agencies that use Xero or QuickBooks
Look elsewhere if
- Pricey if you want more than the basics: Advanced is $27 per user a month
- Tight if you are a small group, as Advanced needs at least 5 users
- Not for you if you want a mobile app, as none is listed
- Watch out: on-premise hosting and LDAP sync need Enterprise, and the page shows $29 where its data shows $27
Pick Workamajig if
- Fits if you run an agency of 10 or more and want accounting next to projects
- Makes sense if you can spend 2 to 3 months moving over
Look elsewhere if
- Pricey if you are small: 10 users minimum at $49 each, from $490 a month
- Skip it if you want a trial or free plan, as none is listed
- Watch out: implementation takes 2 to 3 months and on-site training costs extra
- Not for you if you work from a phone, since some advanced features need a desktop computer
How we grade them
| 2.2GPAProWorkflowFair | 1.6GPAWorkamajigWeak | |
|---|---|---|
| Value for money | D$18 per user a month billed yearly ($20 monthly), above the category's dearer-quarter line of $15.95. Advanced is $27 with a 5-user minimum. | D$49 a user a month with a 10-user minimum, so the floor is $490 a month, against a category middle of $9. It does include accounting and proofing. |
| Free plan and trial | CA 14-day free trial with no credit card. There is no free plan after it ends. | FNo free plan and no trial on the listing. A month free comes only with annual payment. |
| Features | BTasks and templates, time tracking and invoicing, quoting, resource planning and profitability tracking. Recurring projects and custom fields need Advanced. | BProject and task management, resourcing, time tracking, proofing, payables and receivables, CRM and forecasting. It covers the whole agency job. |
| Ease of use | CNo store rating is on record. It has many features to set up, with templates and custom fields. | DThe vendor quotes a traditional implementation of 2 to 3 months before going live. |
| Platforms and integrations | BWeb only, with Xero, QuickBooks, Zapier, Microsoft, Google and single sign-on. | BWeb only, with AvidXchange, Edenred Pay and Avalara links and an open API on Enterprise. Mobile browsers get a reduced experience. |
| Best for | project, time and invoicing for small agencies | ad and creative agencies that run on one system |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: ProWorkflow and Workamajig. How we grade
Price against what you get
ProWorkflow starts at $18 a month for each person and scores 2.7 out of 4 on features, ease of use and platforms. Workamajig starts at $45 a month for each person and scores 2.3.
ProWorkflow scores higher and starts $27 a month lower. Of the other project management tools on the chart, 28 score higher than ProWorkflow for less, and 63 score higher than Workamajig for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- ProWorkflow also covers quotes and estimates.
- Workamajig also covers reports and bookkeeping.
At a glance
| ProWorkflow | Workamajig | |
|---|---|---|
| Pricing | Free trial | Paid |
| Starts at | $18 per user / month, billed annually ($20 billed monthly) | $45 per user / month, at 50+ users |
| Free plan | None | None |
| Free trial | 14-day free trial, no credit card required | None listed |
| Web | ||
| Made by | ProWorkflow | Creative Manager, Inc. |
| Price read from | proworkflow.com | workamajig.com |
| Checked | Nov 13, 2026 | Nov 12, 2026 |
Worth knowing
ProWorkflow
- The Advanced plan has a 5-user minimum.
- The pricing page's visible annual figure for Advanced differs from the price data it loads ($29 versus $27); this entry uses the loaded figure.
- Recurring projects, custom project fields and custom intake forms need Advanced; on-premise hosting and LDAP sync need Enterprise.
- No native desktop or mobile apps are listed on the pages read; the product is used in the browser.
Workamajig
- Pricing starts at 10 users, so very small teams cannot buy it at the listed rates.
- The vendor quotes a traditional implementation of 2 to 3 months before going live.
- Some advanced features need a desktop computer; mobile browsers get a reduced experience.
- On-site training from consultants costs extra; browser-based training is included.
Key features
ProWorkflow
- Tasks and templates
- Tasks can be added to a project, kept as general tasks outside any project, or built from task templates for repeat work.
- Time tracking and invoicing
- Tracked time can feed invoices and connect to accounting software such as Xero and QuickBooks.
- Quoting and estimating
- Quotes and estimates can be turned into invoices, with templates for both.
- Resource planning
- A resource planning page shows each person's workload from the time allocated to them, with Kanban and Gantt views, plus a Gantt chart on each project.
- Profitability and cost tracking
- Budgets, time, expenses and materials are tracked per project so profitability can be checked while the work runs.
- Custom intake forms
- Client briefs can be collected through intake forms and turned into projects (Advanced plan).
Workamajig
- Project and task management
- Estimates, instant schedules, task assignment, Gantt charts, project health views and status reports for each job.
- Resourcing and scheduling
- Capacity tracking and workload views that filter by department, office or role, with freelancer and vendor management.
- Built-in accounting
- General ledger accounting, payables and receivables, P&L reports and several billing methods, including chargebacks and multiple currencies.
- Proofing and approvals
- Markup, revision requests and approval routing on creative work, with unlimited client and vendor logins.
- Sales CRM and forecasting
- The agency plan adds a sales CRM, revenue forecasting and cash-flow reporting alongside BI dashboards.
Plans
ProWorkflow
Professional$18
per user / month, billed annually ($20 billed monthly)
Task, project and time management with 25 GB of file space, unlimited external projects, tasks and client access, and task templates. Sold from 1 user.
Advanced$27
per user / month, billed annually ($30 billed monthly)
Adds an org chart, recurring and retainer projects, project templates, custom fields and intake forms, and priority support. 50 GB; 5-user minimum.
EnterpriseCustom
Adds a dedicated account manager, on-premise hosting, Active Directory / LDAP sync, custom payment options and a custom SLA.
Workamajig
Agency, 10+ users$49
per user / month, 10 users minimum
Project management, resourcing, time tracking, proofing, payables and receivables, sales CRM and revenue forecasting.
Agency, 25+ users$47
per user / month, 25 users minimum
The same agency feature set at the 25-user rate.
Agency, 50+ users$45
per user / month, 50 users minimum
The same agency feature set at the 50-user rate.
In-house, 10+ users$49
per user / month, 10 users minimum
Project intake, project and task management, resourcing, digital proofing, chargebacks and dashboards. $47 at 25+ users, $45 at 50+.
EnterpriseCustom
For 100 to 10,000+ users: multi-office reporting, SSO, optional on-premise installation and an open API.
Ways to pay less
ProWorkflow
- Annual discount
Annual billing saves up to 10%
The pricing page offers a yearly billing option marked as saving up to 10%; it lists $18 versus $20 per user a month for Professional.
Workamajig
- Annual discount
One month free with annual payment
Workamajig says that prepaying 11 months gets the twelfth month free.
Common questions
Which is cheaper, ProWorkflow or Workamajig?
As of Nov 13, 2026, ProWorkflow is cheaper to start with: $18 a month for each person, against $45 a month for each person for Workamajig. ProWorkflow starts at $18 per user / month, billed annually ($20 billed monthly), and Workamajig starts at $45 per user / month, at 50+ users.
Which has a free plan, ProWorkflow or Workamajig?
As of Nov 13, 2026, neither ProWorkflow nor Workamajig has a free plan. ProWorkflow has a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.