Productive vs Workamajig (2026): which should you pick?

Pick Productive if

• Fits if you're an agency or consultancy of 3 or more people that bills clients by project
• Works for teams that bring clients into projects, since client seats are free

Look elsewhere if

• Skip it if you want a free plan, because there's only a 14-day trial
• Not for you if you're one or two people, since every plan needs at least 3 seats
• Pricey if you need Xero or QuickBooks sync, rate cards or approvals, which start on Professional at $25 a user
• Watch out: HubSpot, webhooks and enforced SSO or 2FA need Ultimate, which has no public price
• Watch out: the AI Notetaker for calls is a paid add-on, and there's no Linux app

Pick Workamajig if

• Fits if you run an agency of 10 or more and want accounting next to projects
• Makes sense if you can spend 2 to 3 months moving over

Look elsewhere if

• Pricey if you are small: 10 users minimum at $49 each, from $490 a month
• Skip it if you want a trial or free plan, as none is listed
• Watch out: implementation takes 2 to 3 months and on-site training costs extra
• Not for you if you work from a phone, since some advanced features need a desktop computer

Productive

• There is no free plan, and every plan requires at least 3 seats.
• HRIS and invoicing integrations start on Professional; the HubSpot integration, webhooks and enforced SSO or 2FA need Ultimate, which has no public price.
• The apps page lists desktop apps for Mac and Windows and mobile apps for iPhone and Android, but no Linux app.
• The AI Notetaker that joins calls is listed as an add-on rather than part of a plan.

Workamajig

• Pricing starts at 10 users, so very small teams cannot buy it at the listed rates.
• The vendor quotes a traditional implementation of 2 to 3 months before going live.
• Some advanced features need a desktop computer; mobile browsers get a reduced experience.
• On-site training from consultants costs extra; browser-based training is included.

Productive

Seven project layouts

Tasks can be shown as a list, table, board, calendar, timeline, Gantt chart or workload view, and customized views can be shared with teammates.

Budgets tied to tracked time

Each logged hour is linked to a project budget, so revenue, cost and margin are reported per project as the work is done.

Resource planning

Plan bookings by person or by project, with tentative and repeating bookings, placeholders, and each person's availability after time off.

Time tracking

Log hours with a timer or by hand on web, desktop or mobile. Entries attach to tasks and can be submitted for approval; the Mac app adds a menu bar timer.

Invoicing and accounting sync

Invoices can be pushed to Xero, QuickBooks Online, Exact, e-conomic, Fortnox or Twinfield with payments synced back. These integrations start on Professional.

AI Assistant, agents and MCP server

An AI Assistant that drafts and summarizes work is included from Essential. Custom agents and connectors are listed under Ultimate, and an MCP server opens the data to Claude or ChatGPT.

Workamajig

Project and task management

Estimates, instant schedules, task assignment, Gantt charts, project health views and status reports for each job.

Resourcing and scheduling

Capacity tracking and workload views that filter by department, office or role, with freelancer and vendor management.

Built-in accounting

General ledger accounting, payables and receivables, P&L reports and several billing methods, including chargebacks and multiple currencies.

Proofing and approvals

Markup, revision requests and approval routing on creative work, with unlimited client and vendor logins.

Sales CRM and forecasting

The agency plan adds a sales CRM, revenue forecasting and cash-flow reporting alongside BI dashboards.

Productive

• Essential$10

  per user / month, billed yearly ($12 billed monthly)

  Budgeting, resource planning, projects and tasks, docs, time tracking, expenses, reporting, API access and the AI Assistant, with 5 account-level custom fields.

• Professional$25

  per user / month, billed yearly ($29 billed monthly)

  Adds HRIS and invoicing integrations, recurring budgets, rate cards, time and expense approvals, advanced reports and 15 account-level custom fields.

• UltimateCustom

  Adds revenue forecasting, Scenario Builder, multiple subsidiaries, the HubSpot integration, webhooks, agents and enforced SSO or 2FA.

Workamajig

• Agency, 10+ users$49

  per user / month, 10 users minimum

  Project management, resourcing, time tracking, proofing, payables and receivables, sales CRM and revenue forecasting.

• Agency, 25+ users$47

  per user / month, 25 users minimum

  The same agency feature set at the 25-user rate.

• Agency, 50+ users$45

  per user / month, 50 users minimum

  The same agency feature set at the 50-user rate.

• In-house, 10+ users$49

  per user / month, 10 users minimum

  Project intake, project and task management, resourcing, digital proofing, chargebacks and dashboards. $47 at 25+ users, $45 at 50+.

• EnterpriseCustom

  For 100 to 10,000+ users: multi-office reporting, SSO, optional on-premise installation and an open API.

Productive

• Annual discount

  Save up to 17% with yearly billing

  Essential is $10 per user / month billed yearly against $12 billed monthly, and Professional is $25 against $29. The pricing page labels the yearly option as saving up to 17%.

• Nonprofit

  50% off for nonprofits and charities

  The pricing FAQ says nonprofits and charities get 50% off all subscriptions and asks them to contact the company.

• Education

  Free accounts for teachers and students

  The pricing FAQ says Productive gives free accounts to teachers and students; details are available on request.

• Other savings

  Volume discount from 50 users

  Companies with 50 or more users are eligible for a volume discount on the Professional and Ultimate plans, according to the pricing FAQ.

Workamajig

• Annual discount

  One month free with annual payment

  Workamajig says that prepaying 11 months gets the twelfth month free.