Avaza vs ProWorkflow (2026): which should you pick?
As of Nov 13, 2026, Avaza grades higher than ProWorkflow: 2.4 against 2.2 out of 4.0.
Checked Nov 2, 2026 and Nov 13, 2026 · graded Oct 10, 2026 and Nov 13, 2026 by ToolGPA
Avaza grades higher on value for money. They get the same grade on the free plan, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Avaza
Project management with timesheets, expenses and invoicing
ProWorkflow
Project, task and time management with built-in invoicing
Which one is for you
Pick Avaza if
- Fits if you're a consultancy or agency that bills clients for tracked time
- Works for businesses with lots of outside collaborators, who are free on every plan
Look elsewhere if
- Not for you if you want to run projects from a phone app, as the mobile apps are for time tracking
- Tight if you're staying free with a team: 1 user can log time, with 5 active projects, 5 invoices a month and 100 MB
- Skip it if several people book resources, as every plan includes 1 scheduling user and more are $7 a month each
- Watch out: each plan counts users per role, so extra timesheet or admin users are $7 a month each on top of the flat price
- Tight if your team chats in it, as every plan includes 5 chat members and more are paid add-ons
Pick ProWorkflow if
- Fits if you run client projects and want time, quotes and invoices together
- Works for agencies that use Xero or QuickBooks
Look elsewhere if
- Pricey if you want more than the basics: Advanced is $27 per user a month
- Tight if you are a small group, as Advanced needs at least 5 users
- Not for you if you want a mobile app, as none is listed
- Watch out: on-premise hosting and LDAP sync need Enterprise, and the page shows $29 where its data shows $27
How we grade them
| 2.4GPAAvazaFair | 2.2GPAProWorkflowFair | |
|---|---|---|
| Value for money | CStartup is a flat $9.96 a month billed annually, $11.95 month to month. That's ordinary money here: a shade under this category's dearer quarter of $10 and well above its $5.10 low end. And the flat price covers 2 timesheet users and 1 admin, with every extra $7 a month. | D$18 per user a month billed yearly ($20 monthly), above the category's dearer-quarter line of $15.95. Advanced is $27 with a 5-user minimum. |
| Free plan and trial | CFree gives unlimited project collaborators and 5 active projects, then stops: 1 user who can log time, 10 customers, 5 invoices and bills a month and 100 MB of storage. A freelancer with a few clients will manage; nobody else will. | CA 14-day free trial with no credit card. There is no free plan after it ends. |
| Features | BProjects right through to getting paid: tasks as lists, kanban boards or Gantt charts, a drag-and-drop schedule showing who's over capacity, timers and timesheets, expenses by emailed receipt, quotes, and invoices people can pay online. Team chat too. | BTasks and templates, time tracking and invoicing, quoting, resource planning and profitability tracking. Recurring projects and custom fields need Advanced. |
| Ease of use | CNo App Store rating on record, and picking a plan is its own little job, since each one counts users separately for timesheets, admin, scheduling and chat. Nothing to install at least: it's a responsive web app. | CNo store rating is on record. It has many features to set up, with templates and custom fields. |
| Platforms and integrations | BA responsive web app, with iPhone and Android apps that only do time tracking, so running a project means a browser. It connects to Xero, QuickBooks, Stripe, Slack, Zapier, Google Drive, Dropbox and Jira, and there's a public API. | BWeb only, with Xero, QuickBooks, Zapier, Microsoft, Google and single sign-on. |
| Best for | projects, timesheets and invoices in one place | project, time and invoicing for small agencies |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Avaza and ProWorkflow. How we grade
Price against what you get
Avaza starts at $9.96 a month and scores 2.7 out of 4 on features, ease of use and platforms. ProWorkflow starts at $18 a month for each person and scores 2.7.
They score the same, and Avaza starts $8.04 a month lower. Of the other project management tools on the chart, 18 score higher than Avaza for less, and 28 score higher than ProWorkflow for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Avaza also covers kanban boards, team chat and reports.
- ProWorkflow also covers tasks and quotes and estimates.
At a glance
| Avaza | ProWorkflow | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $9.96 / month, billed annually ($119.50 a year) | $18 per user / month, billed annually ($20 billed monthly) |
| Free plan | 5 active projects, 10 customers, 5 invoices and bills a month, 100 MB of storage, and 1 user each for timesheets, admin/finance and resource scheduling. | None |
| Free trial | 14-day free trial of all features, no credit card required | 14-day free trial, no credit card required |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Avaza Limited | ProWorkflow |
| Price read from | avaza.com | proworkflow.com |
| Checked | Nov 2, 2026 | Nov 13, 2026 |
Worth knowing
Avaza
- Plans include a fixed number of users per role; extra timesheet, scheduling or admin/finance users cost $7 a month each.
- The Free plan stops at 5 active projects, 10 customers, 5 invoices and bills a month and 100 MB of storage.
- Every plan includes only 1 resource scheduling user and 5 chat members; more are paid add-ons.
- The iOS and Android apps are for time tracking. The pricing page describes the rest as a responsive web app with no software to install.
ProWorkflow
- The Advanced plan has a 5-user minimum.
- The pricing page's visible annual figure for Advanced differs from the price data it loads ($29 versus $27); this entry uses the loaded figure.
- Recurring projects, custom project fields and custom intake forms need Advanced; on-premise hosting and LDAP sync need Enterprise.
- No native desktop or mobile apps are listed on the pages read; the product is used in the browser.
Key features
Avaza
- Tasks in lists, boards and Gantt charts
- Tasks carry priorities, deadlines and assignees and can be viewed as a list, a kanban board or a Gantt chart, grouped by project, assignee or priority.
- Resource scheduling
- A drag-and-drop schedule books people onto projects, with an availability bar that shows who is under or over capacity. Leave and public holidays can be added.
- Timesheets and timers
- Time is logged with a start-stop timer or entered by day or week, marked billable or not, and compared with task estimates. Customers can approve timesheets.
- Quotes and invoicing
- Estimates can be converted into projects or invoices, and uninvoiced time, expenses and fixed amounts are pulled onto an invoice that can be paid online.
- Expense tracking
- Staff record expenses in the browser or the mobile apps, or email a photo of a receipt to Avaza, and link each one to a project or client.
- Team chat
- Channels and direct chats for team members, with external contacts able to chat at no charge. Each plan includes 5 team members with chat access.
ProWorkflow
- Tasks and templates
- Tasks can be added to a project, kept as general tasks outside any project, or built from task templates for repeat work.
- Time tracking and invoicing
- Tracked time can feed invoices and connect to accounting software such as Xero and QuickBooks.
- Quoting and estimating
- Quotes and estimates can be turned into invoices, with templates for both.
- Resource planning
- A resource planning page shows each person's workload from the time allocated to them, with Kanban and Gantt views, plus a Gantt chart on each project.
- Profitability and cost tracking
- Budgets, time, expenses and materials are tracked per project so profitability can be checked while the work runs.
- Custom intake forms
- Client briefs can be collected through intake forms and turned into projects (Advanced plan).
Plans
Avaza
Free$0
Unlimited project collaborators, 1 timesheet/expense user, 1 admin/finance user, 5 active projects, 10 customers, 5 invoices a month and 100 MB of storage.
Startup$9.96
per month, billed annually at $119.50 ($11.95 billed monthly)
2 timesheet/expense users, 1 admin/finance user, 20 active projects, unlimited customers, 50 invoices a month and 10 GB of storage.
Basic$19.96
per month, billed annually at $239.50 ($23.95 billed monthly)
5 timesheet/expense users, 2 admin/finance users, 50 active projects, 100 invoices a month and 20 GB of storage.
Business$39.96
per month, billed annually at $479.50 ($47.95 billed monthly)
10 timesheet/expense users, 5 admin/finance users, unlimited active projects and invoices, and 30 GB of storage.
ProWorkflow
Professional$18
per user / month, billed annually ($20 billed monthly)
Task, project and time management with 25 GB of file space, unlimited external projects, tasks and client access, and task templates. Sold from 1 user.
Advanced$27
per user / month, billed annually ($30 billed monthly)
Adds an org chart, recurring and retainer projects, project templates, custom fields and intake forms, and priority support. 50 GB; 5-user minimum.
EnterpriseCustom
Adds a dedicated account manager, on-premise hosting, Active Directory / LDAP sync, custom payment options and a custom SLA.
Ways to pay less
Avaza
- Annual discount
Two months free with annual billing
Annual plans cost 10 times the monthly price: Startup is $119.50 a year, Basic $239.50 and Business $479.50. Add-on users and storage follow the same rule.
ProWorkflow
- Annual discount
Annual billing saves up to 10%
The pricing page offers a yearly billing option marked as saving up to 10%; it lists $18 versus $20 per user a month for Professional.
Common questions
Which is cheaper, Avaza or ProWorkflow?
As of Nov 13, 2026, Avaza starts at $9.96 / month, billed annually ($119.50 a year), and ProWorkflow starts at $18 per user / month, billed annually ($20 billed monthly). One is priced for each person and the other is not, so which costs less depends on how many of you use it.
Which has a free plan, Avaza or ProWorkflow?
As of Nov 13, 2026, only Avaza has a free plan. ProWorkflow does not, though it has a free trial.
Which platforms do Avaza and ProWorkflow run on?
As of Nov 13, 2026, only Avaza lists iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.