Paymo vs ProWorkflow (2026): which should you pick?
As of Nov 13, 2026, Paymo grades higher than ProWorkflow: 2.4 against 2.2 out of 4.0.
Checked Oct 9, 2026 and Nov 13, 2026 · graded Oct 10, 2026 and Nov 13, 2026 by ToolGPA
Paymo grades higher on platforms. They get the same grade on value for money, the free plan, features and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Paymo
Project management with time tracking and client invoicing
ProWorkflow
Project, task and time management with built-in invoicing
Which one is for you
Pick Paymo if
- Fits if you're a freelancer billing clients for tracked time, within 3 clients and 5 projects on Solo
- Works for agencies and consultancies that track time and invoice from one tool
Look elsewhere if
- Pricey if you want Gantt charts, dependencies, team scheduling or leave planning, which are only on Pro at $16.9 a user a month billed annually
- Tight if you're staying free, with 1 user, 1 client, 2 projects, 1 GB and the list view only
- Skip it if you don't bill clients, because the time tracking and invoicing are what you're paying for
- Watch out: adding a teammate means Plus at $10.9 a user, which is also where integrations and the API start
- Watch out: monthly billing costs more, $9.9, $15.9 and $23.9 against $5.9, $10.9 and $16.9 on annual billing
Pick ProWorkflow if
- Fits if you run client projects and want time, quotes and invoices together
- Works for agencies that use Xero or QuickBooks
Look elsewhere if
- Pricey if you want more than the basics: Advanced is $27 per user a month
- Tight if you are a small group, as Advanced needs at least 5 users
- Not for you if you want a mobile app, as none is listed
- Watch out: on-premise hosting and LDAP sync need Enterprise, and the page shows $29 where its data shows $27
How we grade them
| 2.4GPAPaymoFair | 2.2GPAProWorkflowFair | |
|---|---|---|
| Value for money | DSolo is $5.9 a month billed annually, but that's 1 user and 5 projects. The moment you're a team it's Plus at $10.9 a user, past the dear end of this category, and Gantt charts, dependencies and scheduling need Pro at $16.9. Pay monthly and it's $15.9 and $23.9. | D$18 per user a month billed yearly ($20 monthly), above the category's dearer-quarter line of $15.95. Advanced is $27 with a 5-user minimum. |
| Free plan and trial | CFree gives one person unlimited tasks, time tracking and invoices with the desktop and mobile apps. The caps are the problem: 1 client, 2 projects, 1 GB and the task list view only. Paid plans get a 15-day trial with no card. | CA 14-day free trial with no credit card. There is no free plan after it ends. |
| Features | BTime logged by stopwatch, in bulk or automatically by the desktop app, then turned into invoices, with tasks as lists, calendars, Kanban, spreadsheets or Gantt charts, plus estimates, expenses, proofing and profitability on Plus and scheduling and leave on Pro. The job and the billing both covered. | BTasks and templates, time tracking and invoicing, quoting, resource planning and profitability tracking. Recurring projects and custom fields need Advanced. |
| Ease of use | CNo store rating on record. Tracked time flowing straight into timesheets and invoices saves real retyping, but you set up the clients, projects and templates yourself, and working out which view sits on which of four plans takes a while. | CNo store rating is on record. It has many features to set up, with templates and custom fields. |
| Platforms and integrations | AWeb, Mac, Windows, Linux, iPhone and Android, which is everything, and a desktop app that tracks time by itself. It connects to Google Calendar, Google Drive, Slack, QuickBooks Online, Zapier, Make and Typeform, though integrations and the API start on Plus. | BWeb only, with Xero, QuickBooks, Zapier, Microsoft, Google and single sign-on. |
| Best for | tracking time and invoicing clients | project, time and invoicing for small agencies |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Paymo and ProWorkflow. How we grade
Price against what you get
Paymo starts at $5.90 a month and scores 3.0 out of 4 on features, ease of use and platforms. ProWorkflow starts at $18 a month for each person and scores 2.7.
Paymo scores higher and starts $12.10 a month lower. Of the other project management tools on the chart, none scores higher than Paymo for less, and 28 score higher than ProWorkflow for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Paymo also covers kanban boards and Pomodoro timer.
- ProWorkflow also covers quotes and estimates.
At a glance
| Paymo | ProWorkflow | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $5.9 per month, billed annually (Solo, 1 user) | $18 per user / month, billed annually ($20 billed monthly) |
| Free plan | Free plan for 1 user: 1 client, 2 projects, unlimited tasks, time tracking and invoices, the task list view, desktop and mobile apps, and 1 GB of storage. | None |
| Free trial | 15-day free trial of a paid plan, no credit card required | 14-day free trial, no credit card required |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Made by | Paymo LLC | ProWorkflow |
| Price read from | paymoapp.com | proworkflow.com |
| Checked | Oct 9, 2026 | Nov 13, 2026 |
Worth knowing
Paymo
- Free and Solo are limited to 1 user, with 2 and 5 projects respectively. Adding teammates means moving to Plus or Pro.
- Gantt charts, task dependencies, team scheduling, timesheet approvals and leave management are on the Pro plan only.
- Integrations and API access start at the Plus plan.
- Monthly billing costs more: $9.9, $15.9 and $23.9 against $5.9, $10.9 and $16.9 on annual billing.
ProWorkflow
- The Advanced plan has a 5-user minimum.
- The pricing page's visible annual figure for Advanced differs from the price data it loads ($29 versus $27); this entry uses the loaded figure.
- Recurring projects, custom project fields and custom intake forms need Advanced; on-premise hosting and LDAP sync need Enterprise.
- No native desktop or mobile apps are listed on the pages read; the product is used in the browser.
Key features
Paymo
- Time tracking
- Time is logged with a stopwatch, as intervals or in bulk. The Paymo Track desktop app can also record time spent in desktop apps automatically and includes a Pomodoro mode.
- Task views
- The task list view is on every plan. Calendar and Kanban views start on Solo, the spreadsheet view and cross-project Meta Kanban on Plus, and the Gantt chart on Pro.
- Invoicing, estimates and expenses
- Timesheet data can be turned into invoices, which are unlimited on every plan. Estimates, expenses and recurring invoices are added on Plus.
- Team scheduling and leave
- The Pro plan adds employee scheduling, a workload view, automatic ghost bookings and employee leave management.
- Project profitability and templates
- From the Plus plan, projects can be created from templates and their profitability tracked. Flat-rate and retainer project types start on Solo.
- File proofing and versioning
- Files can be reviewed and versioned inside Paymo from the Plus plan, which also raises storage to 50 GB.
ProWorkflow
- Tasks and templates
- Tasks can be added to a project, kept as general tasks outside any project, or built from task templates for repeat work.
- Time tracking and invoicing
- Tracked time can feed invoices and connect to accounting software such as Xero and QuickBooks.
- Quoting and estimating
- Quotes and estimates can be turned into invoices, with templates for both.
- Resource planning
- A resource planning page shows each person's workload from the time allocated to them, with Kanban and Gantt views, plus a Gantt chart on each project.
- Profitability and cost tracking
- Budgets, time, expenses and materials are tracked per project so profitability can be checked while the work runs.
- Custom intake forms
- Client briefs can be collected through intake forms and turned into projects (Advanced plan).
Plans
Paymo
Free$0
1 user, 1 client and 2 projects with unlimited tasks, time tracking and invoices, the task list view and 1 GB of storage.
Solo$5.9
per month, billed annually ($9.9 billed monthly)
1 user, 3 clients and 5 projects. Adds calendar and Kanban task views, flat-rate and retainer projects, guest access, in-app support and 5 GB of storage.
Plus$10.9
per user / month, billed annually ($15.9 billed monthly)
Unlimited users, clients and projects. Adds spreadsheet view, recurring tasks, timesheet reports, estimates, expenses, proofing, integrations, API access and 50 GB.
Pro$16.9
per user / month, billed annually ($23.9 billed monthly)
Adds Gantt charts, task dependencies, employee scheduling and workload, timesheet approvals, leave management, priority support and 500 GB of storage.
ProWorkflow
Professional$18
per user / month, billed annually ($20 billed monthly)
Task, project and time management with 25 GB of file space, unlimited external projects, tasks and client access, and task templates. Sold from 1 user.
Advanced$27
per user / month, billed annually ($30 billed monthly)
Adds an org chart, recurring and retainer projects, project templates, custom fields and intake forms, and priority support. 50 GB; 5-user minimum.
EnterpriseCustom
Adds a dedicated account manager, on-premise hosting, Active Directory / LDAP sync, custom payment options and a custom SLA.
Ways to pay less
Paymo
- Annual discount
Up to 40% off with annual billing
Paymo's pricing FAQ puts the saving from yearly payment at up to 40%. Solo is $5.9 instead of $9.9 a month, Plus $10.9 instead of $15.9 and Pro $16.9 instead of $23.9 per user.
- Other savings
Reduced first 3 months on monthly plans
A Special Autumn Offer gives accounts created after September 25, 2026 up to 40% off the first three months of monthly billing: $5.9 Solo, $10.9 Plus and $16.9 Pro. The page gives no end date.
- Education
Half price for schools and universities
Paymo offers universities, colleges and schools its plans at half price. The offer is activated by contacting the company after signing up and cannot be combined with other promotions.
ProWorkflow
- Annual discount
Annual billing saves up to 10%
The pricing page offers a yearly billing option marked as saving up to 10%; it lists $18 versus $20 per user a month for Professional.
Common questions
Which is cheaper, Paymo or ProWorkflow?
As of Nov 13, 2026, Paymo starts at $5.9 per month, billed annually (Solo, 1 user), and ProWorkflow starts at $18 per user / month, billed annually ($20 billed monthly). One is priced for each person and the other is not, so which costs less depends on how many of you use it.
Which has a free plan, Paymo or ProWorkflow?
As of Nov 13, 2026, only Paymo has a free plan. ProWorkflow does not, though it has a free trial.
Which platforms do Paymo and ProWorkflow run on?
As of Nov 13, 2026, only Paymo lists macOS, Windows, Linux, iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.