ProWorkflow vs Teamwork.com (2026): which should you pick?

Pick ProWorkflow if

• Fits if you run client projects and want time, quotes and invoices together
• Works for agencies that use Xero or QuickBooks

Look elsewhere if

• Pricey if you want more than the basics: Advanced is $27 per user a month
• Tight if you are a small group, as Advanced needs at least 5 users
• Not for you if you want a mobile app, as none is listed
• Watch out: on-premise hosting and LDAP sync need Enterprise, and the page shows $29 where its data shows $27

Pick Teamwork.com if

• Fits if you're an agency or consultancy billing clients for tracked time
• Works for groups of up to 5 who can start on the Free plan with 5 projects

Look elsewhere if

• Pricey if you want invoicing and workload planning, which start at $24.99 a user with a 5-user minimum
• Tight if you're staying free, since it stops at 5 users, 5 projects and 100 MB of files
• Not for you if you're one or two people, as Basics needs at least 3 seats at $9.99 each
• Watch out: Optimize and Enterprise have no published price, and single sign-on needs Enterprise or a separate add-on
• Watch out: the Windows and Mac desktop apps don't work offline

ProWorkflow

• The Advanced plan has a 5-user minimum.
• The pricing page's visible annual figure for Advanced differs from the price data it loads ($29 versus $27); this entry uses the loaded figure.
• Recurring projects, custom project fields and custom intake forms need Advanced; on-premise hosting and LDAP sync need Enterprise.
• No native desktop or mobile apps are listed on the pages read; the product is used in the browser.

Teamwork.com

• Paid plans have seat minimums: 3 users on Basics and 5 on Accelerate.
• The Free plan stops at 5 users, 5 projects and 100 MB of file storage.
• Optimize and Enterprise have no published price, and single sign-on is limited to Enterprise or a separate add-on.
• The Windows and macOS desktop apps do not support offline use, according to Teamwork.com's support site.

ProWorkflow

Tasks and templates

Tasks can be added to a project, kept as general tasks outside any project, or built from task templates for repeat work.

Time tracking and invoicing

Tracked time can feed invoices and connect to accounting software such as Xero and QuickBooks.

Quoting and estimating

Quotes and estimates can be turned into invoices, with templates for both.

Resource planning

A resource planning page shows each person's workload from the time allocated to them, with Kanban and Gantt views, plus a Gantt chart on each project.

Profitability and cost tracking

Budgets, time, expenses and materials are tracked per project so profitability can be checked while the work runs.

Custom intake forms

Client briefs can be collected through intake forms and turned into projects (Advanced plan).

Teamwork.com

List, board, table and Gantt views

Projects can be worked as a task list, a kanban board, a table or a Gantt chart on every plan, including Free.

Time tracking and invoicing

Time is logged against tasks as billable or non-billable. Basics reports on billable time, and Accelerate builds client invoices from the time logged.

Workload and capacity planning

From Accelerate, managers plan team workloads and see live capacity. Optimize adds tentative projects and scheduling by role or skill.

Budgets and profitability

Accelerate handles time budgets and retainers. Optimize adds quotes, multi-currency financial budgets and revenue, cost and profitability insights.

Automations and intake forms

Automations are capped by plan: 100 on Free, 5,000 on Basics, 20,000 on Accelerate and 100,000 on Optimize. Intake forms for work requests start at Accelerate.

TeamworkAI

AI summaries, a project and task wizard and assistants such as Scout and Flo are included in paid plans for an introductory period, with usage-based AI credits to follow.

ProWorkflow

• Professional$18

  per user / month, billed annually ($20 billed monthly)

  Task, project and time management with 25 GB of file space, unlimited external projects, tasks and client access, and task templates. Sold from 1 user.

• Advanced$27

  per user / month, billed annually ($30 billed monthly)

  Adds an org chart, recurring and retainer projects, project templates, custom fields and intake forms, and priority support. 50 GB; 5-user minimum.

• EnterpriseCustom

  Adds a dedicated account manager, on-premise hosting, Active Directory / LDAP sync, custom payment options and a custom SLA.

Teamwork.com

• Free$0

  Up to 5 users and 5 projects, 100 MB of storage, 100 automations, time logging, and list, board, table and Gantt views.

• Basics$9.99

  per user / month, billed yearly ($13.99 billed monthly)

  Minimum 3 users. 300 projects, 100 GB of storage, unlimited project templates, and billable time tracking and reporting.

• Accelerate$24.99

  per user / month, billed yearly ($29.99 billed monthly)

  Minimum 5 users. 600 projects, intake forms, 20,000 automations, workload and capacity planning, retainers, and invoices built from logged time.

• OptimizeCustom

  Unlimited projects, quotes, 100,000 automations, resource scheduling by role or skill, financial budgets and profitability reporting.

• EnterpriseCustom

  Everything in Optimize plus single sign-on, advanced security controls, a dedicated success manager and priority support.

ProWorkflow

• Annual discount

  Annual billing saves up to 10%

  The pricing page offers a yearly billing option marked as saving up to 10%; it lists $18 versus $20 per user a month for Professional.

Teamwork.com

• Annual discount

  Save about 29% with yearly billing

  The pricing page advertises a 29% saving for annual billing: Basics is $9.99 per user / month billed yearly against $13.99 billed monthly. On Accelerate the gap is $24.99 against $29.99.

• Startups

  Teamwork.com products free for one year

  Teamwork for Startups gives approved startups the Basics plan, or its equivalent, of each product free for one year. Eligibility depends on time in business, revenue and employee numbers.