The ProWorkflow Insider’s Guide
Everything we know about ProWorkflow in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
ProWorkflow
The Insider’s Guide
Project, task and time management with built-in invoicing
Every plan, grade, refund rule and rival among project management tools, read from ProWorkflow’s own pages.
Made by ProWorkflow · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from ProWorkflow’s own pages, its app-store listings and our grades. Every fact in it is on ProWorkflow’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 38 of the 149 other project management tools we grade
ProWorkflow is a web-based project management tool for service businesses such as agencies, consultancies and construction firms. It combines tasks, time tracking, quoting, invoicing and project budgets so a team can see profitability as work happens. Plans are priced per user, and a free 14-day trial is offered.
To get you started, here are 9 things to know about ProWorkflow, taken from its own pages and our grades.
It has many features to set up, with templates and custom fields.
- 1
Best for project, time and invoicing for small agencies
ProWorkflow does tasks, time tracking, invoicing, quoting and resource planning, from $18 per user a month billed yearly.
- 2
Paid plans start at $18 a month for each person
As its pricing page puts it: $18 per user / month, billed annually ($20 billed monthly).
- 3
You can try it first
14-day free trial, no credit card required
- 4
It runs on Web
Web.
- 5
Tasks and templates
Tasks can be added to a project, kept as general tasks outside any project, or built from task templates for repeat work.
- 6
Time tracking and invoicing
Tracked time can feed invoices and connect to accounting software such as Xero and QuickBooks.
- 7
Quoting and estimating
Quotes and estimates can be turned into invoices, with templates for both.
- 8
A 2.2 GPA, above 38 of 149
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of ProWorkflow you could make: tasks, time tracking, invoicing, quotes and estimates and Gantt & timelines. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
ProWorkflow at a glance
- Pricing
- Free trial, from $18 per user / month, billed annually ($20 billed monthly)
- Free plan
- No
- Free trial
- 14-day free trial, no credit card required
- Runs on
- Web
- Made by
- ProWorkflow
- Category
- Project Management
- Our grade
- 2.2 GPA, fair
The report card
Best for project, time and invoicing for small agencies
ProWorkflow does tasks, time tracking, invoicing, quoting and resource planning, from $18 per user a month billed yearly. Advanced is $27 and needs 5 users, recurring projects, custom fields and intake forms sit on Advanced, and no desktop or mobile apps are listed.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | $18 per user a month billed yearly ($20 monthly), above the category's dearer-quarter line of $15.95. Advanced is $27 with a 5-user minimum. |
| Free plan and trial | C | A 14-day free trial with no credit card. There is no free plan after it ends. |
| Features | B | Tasks and templates, time tracking and invoicing, quoting, resource planning and profitability tracking. Recurring projects and custom fields need Advanced. |
| Ease of use | C | No store rating is on record. It has many features to set up, with templates and custom fields. |
| Platforms and integrations | B | Web only, with Xero, QuickBooks, Zapier, Microsoft, Google and single sign-on. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who ProWorkflow is for
- Fits if you run client projects and want time, quotes and invoices together
- Works for agencies that use Xero or QuickBooks
Who it is not for
- Pricey if you want more than the basics: Advanced is $27 per user a month
- Tight if you are a small group, as Advanced needs at least 5 users
- Not for you if you want a mobile app, as none is listed
- Watch out: on-premise hosting and LDAP sync need Enterprise, and the page shows $29 where its data shows $27
Good to know
Good for
- Agencies, consultancies and construction firms that bill clients by project or hour
- Teams that want tasks, time, quotes and invoices in one place
- Small teams: Professional is sold from a single user
Worth knowing
- The Advanced plan has a 5-user minimum.
- The pricing page's visible annual figure for Advanced differs from the price data it loads ($29 versus $27); this entry uses the loaded figure.
- Recurring projects, custom project fields and custom intake forms need Advanced; on-premise hosting and LDAP sync need Enterprise.
- No native desktop or mobile apps are listed on the pages read; the product is used in the browser.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$18
A month to start, for each person
ProWorkflow is a paid product with a free trial, starting at $18 per user / month, billed annually ($20 billed monthly).
Professional
$18
per user / month, billed annually ($20 billed monthly)
Task, project and time management with 25 GB of file space, unlimited external projects, tasks and client access, and task templates. Sold from 1 user.
Advanced
$27
per user / month, billed annually ($30 billed monthly)
Adds an org chart, recurring and retainer projects, project templates, custom fields and intake forms, and priority support. 50 GB; 5-user minimum.
Enterprise
Custom
Adds a dedicated account manager, on-premise hosting, Active Directory / LDAP sync, custom payment options and a custom SLA.
Trying it first
14-day free trial, no credit card required
Read from proworkflow.com on Nov 13, 2026.
Ways to pay less
Annual discount
Annual billing saves up to 10%
The pricing page offers a yearly billing option marked as saving up to 10%; it lists $18 versus $20 per user a month for Professional.
Stated on proworkflow.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Project, task and time management with built-in invoicing. Here is what it does, as its own site describes it, and what it covers: public API, tasks, Gantt & timelines, time tracking, invoicing, quotes and estimates.
Tasks and templates, time tracking and invoicing, quoting, resource planning and profitability tracking.
- Tasks and templates
- Tasks can be added to a project, kept as general tasks outside any project, or built from task templates for repeat work.
- Time tracking and invoicing
- Tracked time can feed invoices and connect to accounting software such as Xero and QuickBooks.
- Quoting and estimating
- Quotes and estimates can be turned into invoices, with templates for both.
- Resource planning
- A resource planning page shows each person's workload from the time allocated to them, with Kanban and Gantt views, plus a Gantt chart on each project.
- Profitability and cost tracking
- Budgets, time, expenses and materials are tracked per project so profitability can be checked while the work runs.
- Custom intake forms
- Client briefs can be collected through intake forms and turned into projects (Advanced plan).
Where it runs
- Web
What it works with
- Xero
- QuickBooks
- Zapier
- Microsoft
- Okta
- OneLogin
ProWorkflow is made by ProWorkflow.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
38/149
Other project management tools it is graded above
ProWorkflow's GPA of 2.2 is higher than 38 of the 149 other project management tools we grade, and level with 31.
It stands best on features (B, above 76 of 149) and worst on value for money (D, above 1).
Its paid plans start at $18 a month for each person, against a middle price of $9 for the category: 94 of the 121 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 28 tools score higher and cost less.
Each grade against the category
Every bar is all 150 project management tools we grade, cut by the letter each got. ProWorkflow’s own letter is outlined.
- DValue for moneyAbove 1 of 149
- CFree plan and trialAbove 26 of 149
- BFeaturesAbove 76 of 149
- CEase of useAbove 7 of 149
- BPlatforms and integrationsAbove 26 of 149
Price against what you get
Each dot is one of 128 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. ProWorkflow is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of ProWorkflow you could make: tasks, time tracking, invoicing, quotes and estimates and Gantt & timelines. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 80 of the 149 other project management tools grade higher. It costs $216 a year.
What you could make
- Tasks, time tracking, invoicing, quotes and estimates and Gantt & timelines: an app builder makes these well.
What you could not
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Xero, QuickBooks and Zapier among them, and has an API.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. ProWorkflow’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Paymo, Avaza, Teamwork.com, Workamajig and Accelo
The 5 tools ProWorkflow is most often weighed against, with where each one differs from it.
- 2.4GPA
Paymo
Free plan · from $5.9/mo
Project management with time tracking and client invoicing.
- Paymo has a free plan. ProWorkflow does not, though it has a free trial.
- Only Paymo lists macOS, Windows, Linux, iOS and Android apps.
- ProWorkflow also covers quotes and estimates.
- 2.4GPA
Avaza
Free plan · from $9.96/mo
Project management with timesheets, expenses and invoicing.
- Avaza has a free plan. ProWorkflow does not, though it has a free trial.
- Only Avaza lists iOS and Android apps.
- ProWorkflow also covers tasks and quotes and estimates.
- 2.4GPA
Teamwork.com
Free plan · from $9.99/mo
Project and resource management for client service teams.
- Teamwork.com has a free plan. ProWorkflow does not, though it has a free trial.
- Only Teamwork.com lists macOS, Windows, iOS and Android apps.
- Only Teamwork.com lists a browser extension.
- 1.6GPA
Workamajig
From $45/mo
Agency management with projects, resourcing and accounting.
- ProWorkflow also covers quotes and estimates.
- Workamajig also covers reports and bookkeeping.
- 2.0GPA
Accelo
Paid
Project, time and billing software for professional services firms.
- Only Accelo lists iOS and Android apps.
- ProWorkflow also covers invoicing and quotes and estimates.
- Accelo also covers reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is ProWorkflow free?
No, ProWorkflow is a paid product, but you can try it first. 14-day free trial, no credit card required.
How much does ProWorkflow cost?
ProWorkflow lists 3 plans. Professional: $18 per user / month, billed annually ($20 billed monthly).
What platforms does ProWorkflow work on?
ProWorkflow is available on Web.
Does ProWorkflow offer any discounts?
ProWorkflow publicly lists the following: Annual billing saves up to 10%.
Does ProWorkflow have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. ProWorkflow is listed for Web.
Does ProWorkflow have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. ProWorkflow is listed for Web.
Is ProWorkflow open source?
ProWorkflow is not described as open source on its own site, as read on Nov 13, 2026.
Does ProWorkflow have an API?
Yes. ProWorkflow offers a public API, according to its own site.
What does ProWorkflow integrate with?
ProWorkflow's listing names Xero, QuickBooks, Zapier, Microsoft, Google, Okta and OneLogin.
Who makes ProWorkflow?
ProWorkflow is made by a company of the same name.
What are the alternatives to ProWorkflow?
The closest alternatives to ProWorkflow in our directory are Paymo, Avaza, Teamwork.com, Workamajig and Accelo.
How does ProWorkflow compare with other project management tools?
ProWorkflow's GPA of 2.2 is higher than 38 of the 149 other project management tools we grade, and level with 31.
Is ProWorkflow good value for money?
ToolGPA grades ProWorkflow D for value for money. Its paid plans start at $18 a month for each person, against a middle price of $9 for the category: 94 of the 121 others that charge start lower.
Could I make my own version of ProWorkflow?
The plain part of ProWorkflow you could make: tasks, time tracking, invoicing, quotes and estimates and Gantt & timelines.
Where this guide comes from
The prices, plans, platforms and features were read from ProWorkflow’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from ProWorkflow's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by ProWorkflow. Prices change, so check proworkflow.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- ProWorkflow, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/proworkflow
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "ProWorkflow: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/proworkflow
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/proworkflow/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after ProWorkflow, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 150 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what ProWorkflow’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. ProWorkflow is a trademark of its owner, and this guide is not made, paid for or approved by ProWorkflow. Prices and plans change: check proworkflow.com before you buy.