MyLifeOrganized vs Task Coach (2026): which should you pick?

Pick MyLifeOrganized if

• Fits if you plan in deep outlines and want the app to work out what's next
• Works for syncing a phone with a Windows PC over your own Wi-Fi

Look elsewhere if

• Skip it if you're on a Mac, as there's no Mac app and the web version announced in December 2024 has no release date
• Tight if you're staying free, because repeating tasks, custom views and the calendar lock after 21 days
• Pricey if you want everything, since phone Pro, the Windows app and cloud sync are bought separately
• Watch out: the Windows licence price isn't shown in the store listings, and sync adds tax or VAT in some countries
• Watch out: the iOS app was last updated in April 2022

Pick Task Coach if

• Fits if you want a free desktop to-do list that also tracks effort
• Works for people who like nested tasks and categories

Look elsewhere if

• Skip it if you want phone apps or sync, as only a Funambol server option is listed
• Watch out: the site names version 1.4.6, released April 2019, as the latest
• Not for you if you work in a team, as no built-in sharing is described
• Skip it if you want a web version, as it is a desktop program only

MyLifeOrganized

• The Windows app is sold separately in Standard and PRO editions after a 45-day trial; its license prices are not shown in the store listings or included here.
• Recurring tasks, custom views, the calendar view, dependencies and project tracking are Pro features that lock when the 21-day trial ends.
• Cloud sync is a separate subscription, from $4.95 for 30 days to $29.95 for 24 months, with tax or VAT added in some countries.
• The vendor lists apps for Windows, Android and iOS only. The iOS app was last updated in April 2022, and a web version announced in December 2024 has no release date.

Task Coach

• Desktop only: the site lists Windows, Mac, Linux and BSD downloads, and says the Android version is developed separately and not supported by the project.
• The site names version 1.4.6, released April 27, 2019, as the latest release.
• The site's sync option is a Funambol server, rather than a built-in cloud service.
• No built-in team sharing is described on the features page.

MyLifeOrganized

Unlimited task hierarchy

Tasks nest into subtasks without a depth limit, so a project can be broken down until each action is a manageable size. Zoom narrows the view to one branch.

Automatic next-actions list

The app generates a list of only the actions that need attention now, sorted using the priority of each task and of its parents.

Contexts and Nearby view

Actions can be filtered by context. The Pro Nearby view lists actions for your current GPS location, with reminders when you reach or leave a place.

Dependencies and ordered projects

Pro handles sequential and parallel projects, holding back tasks that cannot start until other tasks are finished, and can require tasks to be completed in order.

Custom views, calendar and workspaces

Pro adds custom views with filtering, sorting and grouping, a calendar view of daily workload, project tracking and workspace tabs for switching between views.

Cloud, Wi-Fi or offline

The paid MLO Cloud service syncs mobile devices with the Windows desktop app and lets several people share a task list. Sync over your own Wi-Fi and offline use are also possible.

Task Coach

Tasks and subtasks

Tasks have a subject, description, priority, start and due dates, completion date and an optional reminder, and can recur daily, weekly or monthly.

List and tree views

View tasks as a flat list or a tree, sort by any attribute, and filter out completed tasks or show only those due today.

Effort tracking

Track time spent on tasks, set budgets, and view time by effort period, day, week or month.

Categories and notes

Assign tasks and notes to user-defined categories.

Attachments and email drag-in

Attach files, URLs or email messages by dragging them onto a task; dragging an email from Outlook, Thunderbird, Claws Mail or Apple Mail creates a task.

Export and print

Export tasks, notes, effort and categories to HTML and CSV, effort to iCalendar, and print the current view.

MyLifeOrganized

• Free$0

  Mobile apps with unlimited task hierarchy, automatic next actions, context filters, inbox, starred tasks, zoom, reminders and templates.

• MLO Cloud Sync$19.95

  for 12 months; $4.95 for 30 days up to $29.95 for 24 months

  Subscription that syncs task lists between devices and the Windows app and allows sharing a list. Also sold in 3-month ($7.95) and 6-month ($12.95) terms.

• MLO v3 Pro (iOS)$29.99

  in-app purchase; billing basis not shown on the listing

  Keeps the Pro features after the 21-day trial: calendar view, custom views, recurring tasks, dependencies, workspaces, Nearby view and review.

Task Coach

• Free$0

  The full application, open source under the GPL; the site accepts donations.

MyLifeOrganized

• Other savings

  Lower monthly cost on longer Cloud Sync terms

  MLO Cloud Sync costs $4.95 for 30 days, $19.95 for 12 months (about $1.66 a month) or $29.95 for 24 months (about $1.25 a month).

• Other savings

  Upgrade pricing for iOS version 2 owners

  The App Store listing shows Pro v3 upgrades for owners of version 2 at $19.99, or $9.99 for owners of the v2 HD edition, against $29.99 for a new Pro purchase.

Task Coach

No public discounts listed.