Notarize vs Proof (2026): which should you pick?

Pick Notarize if

• Fits if you need one document notarised without leaving home
• Works for the odd eSign when you do not want a subscription

Look elsewhere if

• Pricey if you notarise often, since each extra seal or witness is $15 and each extra signer $10
• Not for you if you are outside the United States, as the pages list US states only
• Watch out: business pricing is on Proof's site, and it is not published
• Skip it if you want templates, tracking or integrations, because none are listed

Pick Proof if

• Fits if a customer needs a document notarized tonight and can't get to an office
• Works for businesses that need notarization, signing and ID checks in one account

Look elsewhere if

• Pricey if you mostly need everyday signatures, since each one is $4 where others charge a flat monthly fee
• Skip it if you want to try before paying, as there's no trial or free use
• Pricey if you want your own notaries, the API or branding, as those need Pro+ at $199 a month plus fees
• Watch out: a notary meeting is $25, plus $15 per extra seal, $10 per extra signer and $15 per witness
• Not for you if you need SSO or SCIM, which need Enterprise at a custom price, and its integrations are for title and lending only

Notarize

• Fees are per use: $25 first seal, $15 per extra seal or witness, $10 per extra signer, $4 per eSign.
• Business accounts are handled on Proof's site, and their prices are not published on Notarize.
• The individual service is described for the United States; the pages list US states, not other countries.
• Notarize is a sub-brand of Proof, which is also listed in this directory.

Proof

• Transactions cost extra on every plan: a Notarize Network meeting is $25, plus $15 per extra seal, $10 per extra signer and $15 per on-demand witness.
• Using your own notaries, the API and custom branding need Pro+ at $199 a month; SSO and SCIM need the custom-priced Enterprise plan.
• Individuals use the Notarize site and app instead, at $25 per notarization; that account also signs documents at $4 per transaction.
• Title agencies and lenders have separate plans with their own per-closing rates, and the lender plan is priced through sales.

Notarize

Online notarization

Upload a document, verify your identity and meet a notary by video. The pricing page says the Notarize Network is available around the clock.

On-demand witnesses

A witness can be added to a notarization for $15 each, and extra signers for $10 each, when a document needs them.

eSign transactions

A plain electronic signature, without a notary, costs $4 per transaction and covers unlimited signatures for up to 10 signers.

Nationwide validity

The site says online notarizations are valid in every US state, judged under the law of the notary's commissioning state.

Notary network

Notaries can join the network for free and are paid per completed on-demand notarization, or set their own price for their own customers.

Proof

Online notarization

Signers meet a commissioned notary over video, 24/7, from the on-demand Notarize Network, and the notarizations are accepted in all 50 states.

In-house notaries

On Pro+ and the title plans a business can onboard its own notaries at a lower meeting rate and send overflow to the Notarize Network.

E-signatures

Send documents for signature at $4 a transaction. Pro+ adds signing order, signing groups and different signer requirements on one document.

Identity verification

Identify checks a signer's identity to the NIST IAL2 standard for $4, with a $25 live meeting with a trusted referee when needed.

Real estate closings

Title and lender plans bring seller-side, cash and mortgage closings online, with links to ResWare, SoftPro 360, Encompass and SimpleNexus.

Fraud monitoring

Proof Defend, on the custom-priced plans, flags suspicious transactions and checks video frames for deepfakes during notary sessions.

Notarize

• Pay per notarization$0

  No subscription: $25 for the first notary seal, $15 per extra seal or on-demand witness, $10 per extra signer.

• Pay per eSign$0

  No subscription: $4 per eSign transaction, with unlimited signatures and up to 10 signers.

• BusinessCustom

  Varied pricing, set up through a business account on Proof, including employee notaries and identity verification.

Proof

• Pro$0

  No monthly fee; pay $25 per notary meeting and $4 per e-sign transaction or ID check. Notarize, Sign and Identify, audit logs and reusable templates.

• Pro+$199

  per month, plus transaction fees

  Adds API access, custom branding, custom fields, signing order and groups, and your own in-house notaries at $15 a meeting.

• Premium & EnterpriseCustom

  Sold through sales: volume transaction rates, SSO and SCIM through Command Center, Proof Defend fraud monitoring, dedicated SLAs and premier support.