Notarize vs signNow (2026): which should you pick?
As of Nov 13, 2026, signNow grades higher than Notarize: 2.6 against 1.6 out of 4.0.
Checked Oct 17, 2026 and Nov 13, 2026 · graded Oct 17, 2026 and Nov 13, 2026 by ToolGPA
signNow grades higher on the free plan, features, ease of use and platforms. They get the same grade on value for money.
Price, platforms and features side by side. The table says where each price was read and when.
signNow
E-signatures with unlimited users and a yearly invite allowance
Which one is for you
Pick Notarize if
- Fits if you need one document notarised without leaving home
- Works for the odd eSign when you do not want a subscription
Look elsewhere if
- Pricey if you notarise often, since each extra seal or witness is $15 and each extra signer $10
- Not for you if you are outside the United States, as the pages list US states only
- Watch out: business pricing is on Proof's site, and it is not published
- Skip it if you want templates, tracking or integrations, because none are listed
Pick signNow if
- Fits if several people send a few documents each and you'd rather not pay per seat
- Works for signing at a front desk, with kiosk mode on Business
Look elsewhere if
- Tight if you send more than about 8 documents a month, as plans include 100 invites a year
- Watch out: extra invites are sold on top at a price the pricing page doesn't give
- Not for you if you need Salesforce, NetSuite, Dynamics 365, SSO or the full API, which all mean Enterprise
- Skip it if you want a long look first, as the trial is only 7 days
- Pricey if you want branding, SMS sending or signer checks, which need Advanced at $30 a month billed yearly, or $50 monthly
How we grade them
| 1.6GPANotarizeWeak | 2.6GPAsignNowGood | |
|---|---|---|
| Value for money | CNo subscription: $25 for a first notarization and $4 a plain eSign. Heavy use passes the $20 monthly middle quickly, and occasional use costs less. | CBusiness is $15 a month for the whole team, billed yearly ($30 monthly), so $5 a head for three. But it includes 100 invites a year and you'd send about 240. Extra invites have no published price, and Enterprise at $1.50 an invite comes to about $30 a month. |
| Free plan and trial | FNo free plan or trial is listed on its pages or in the listing, so nothing is free. | CNo free plan, and the free trial lasts 7 days; the listing doesn't say it needs a card. There's a 30-day money-back guarantee too, but that isn't a trial. |
| Features | COnline notarization, on-demand witnesses and eSign transactions. It does that job fully, but it is a smaller job than a signing platform. | BSigning order, reminders and unlimited templates on Basic; bulk send, signing links, payments and kiosk signing on Business; conditional fields, approvals, SMS and signer checks on Advanced. That covers the whole job across its plans. |
| Ease of use | CNo store rating on record, and notarization needs ID checks and a live session. | B4.47 from about 18,100 App Store ratings, below the top of this category but from a large number of ratings. |
| Platforms and integrations | CWeb only, with no integrations listed on its pages. | BWeb, iPhone and Android, with Google Workspace, Gmail, ChatGPT and Claude. Salesforce, NetSuite, Dynamics 365 and the full API need Enterprise, and there's no desktop app, so it's a B. |
| Best for | online notarization by the document | one plan price shared by the whole team |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Notarize and signNow. How we grade
Where they differ
- Notarize also covers file sharing.
- signNow also covers templates and forms.
At a glance
| Notarize | signNow | |
|---|---|---|
| Pricing | Paid | Free trial |
| Starts at | Not published | $8 per month, billed annually ($20 billed monthly) |
| Free plan | None | None |
| Free trial | None listed | 7-day free trial |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Notarize, Inc. (dba Proof.com) | airSlate |
| Price read from | notarize.com | signnow.com |
| Checked | Nov 13, 2026 | Oct 17, 2026 |
Worth knowing
Notarize
- Fees are per use: $25 first seal, $15 per extra seal or witness, $10 per extra signer, $4 per eSign.
- Business accounts are handled on Proof's site, and their prices are not published on Notarize.
- The individual service is described for the United States; the pages list US states, not other countries.
- Notarize is a sub-brand of Proof, which is also listed in this directory.
signNow
- Basic, Business and Advanced each include 100 signature invites a year; more invites are sold on top, at a price the page does not give.
- Salesforce, NetSuite and Microsoft Dynamics 365 integrations, SSO and the full API need Enterprise, billed per invite from $1.50.
- The trial lasts 7 days; the pricing page also offers a 30-day money-back guarantee.
Key features
Notarize
- Online notarization
- Upload a document, verify your identity and meet a notary by video. The pricing page says the Notarize Network is available around the clock.
- On-demand witnesses
- A witness can be added to a notarization for $15 each, and extra signers for $10 each, when a document needs them.
- eSign transactions
- A plain electronic signature, without a notary, costs $4 per transaction and covers unlimited signatures for up to 10 signers.
- Nationwide validity
- The site says online notarizations are valid in every US state, judged under the law of the notary's commissioning state.
- Notary network
- Notaries can join the network for free and are paid per completed on-demand notarization, or set their own price for their own customers.
signNow
- Unlimited users per plan
- Team members can be added to any plan for free; the plan's yearly allowance of signature invites is what limits use.
- Signing order and tracking
- Send to several recipients in a set order or all at once, with an audit trail, reminders and a dashboard of document status.
- Bulk send and signing links
- From Business, send one document to a list of recipients for their own copies, or share a link anyone can use to sign.
- Payments and form fields
- Business adds payment collection at signing, drop-down and radio fields, CSV pre-fill and exportable form responses.
- Mobile and in-person signing
- iOS and Android apps sign, send and track documents, and scan paper to sign it; Business adds a kiosk mode for signatures at a desk.
- Advanced signing flows
- The Advanced plan adds conditional and formula fields, signer attachments, approval steps, SMS delivery and signer authentication.
Plans
Notarize
Pay per notarization$0
No subscription: $25 for the first notary seal, $15 per extra seal or on-demand witness, $10 per extra signer.
Pay per eSign$0
No subscription: $4 per eSign transaction, with unlimited signatures and up to 10 signers.
BusinessCustom
Varied pricing, set up through a business account on Proof, including employee notaries and identity verification.
signNow
Basic$8
per month, billed annually ($20 billed monthly)
Unlimited users and 100 signature invites a year, with unlimited templates, signing order, reminders and the mobile apps.
Business$15
per month, billed annually ($30 billed monthly)
Adds bulk send, signing links, payment collection, scheduled sending, shared templates and team reports; 100 invites a year.
Advanced$30
per month, billed annually ($50 billed monthly)
Adds custom branding, SMS sending, signer authentication, formula and conditional fields, and approval workflows; 100 invites a year.
EnterpriseCustom
Billed per signature invite from $1.50, falling with volume: full API, Salesforce and NetSuite, SSO and HIPAA compliance.
Ways to pay less
Notarize
No public discounts listed.
signNow
- Annual discount
Save up to 60% with annual billing
signNow's pricing page lists Basic at $8 a month billed annually against $20 monthly, Business at $15 against $30 and Advanced at $30 against $50.
Common questions
Which is cheaper, Notarize or signNow?
As of Nov 13, 2026, Notarize publishes no starting price, and signNow starts at $8 per month, billed annually ($20 billed monthly).
Which has a free plan, Notarize or signNow?
As of Nov 13, 2026, neither Notarize nor signNow has a free plan. signNow has a free trial.
Which platforms do Notarize and signNow run on?
As of Nov 13, 2026, only signNow lists iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.