Proof vs signNow
We give Proof a 2.0 GPA and signNow a 2.6, out of 4.0. signNow grades higher on the free plan and features. They get the same grade on value for money, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Proof
Online notarization, e-signatures and ID checks, formerly Notarize
signNow
E-signatures with unlimited users and a yearly invite allowance
How we grade them
| 2.0GPAProofFair | 2.6GPAsignNowGood | |
|---|---|---|
| Value for money | CGraded against its own alternatives, as notarization is its main job. Pro has no monthly fee: $25 a notary meeting, $4 per signing or ID check. For plain signing that soon passes DocuSign's $11 a month. Your own notaries, the API and branding need Pro+ at $199. | CBusiness is $15 a month for the whole team, billed yearly ($30 monthly), so $5 a head for three. But it includes 100 invites a year and you'd send about 240. Extra invites have no published price, and Enterprise at $1.50 an invite comes to about $30 a month. |
| Free plan and trial | FNothing free. Pro costs nothing a month, but every notarization, signing and ID check is charged, and there's no trial. That's paying as you go, not trying it out. | CNo free plan, and the free trial lasts 7 days; the listing doesn't say it needs a card. There's a 30-day money-back guarantee too, but that isn't a trial. |
| Features | CIt does notarization fully: on-demand notaries 24/7, your own notaries on Pro+, ID checks to NIST IAL2 and online real estate closings. As a signing tool it's basic below Pro+, though, where signing order, signing groups and the API start. | BSigning order, reminders and unlimited templates on Basic; bulk send, signing links, payments and kiosk signing on Business; conditional fields, approvals, SMS and signer checks on Advanced. That covers the whole job across its plans. |
| Ease of use | BNo store rating on record, but there's next to nothing to set up for a one-off: upload the document, and the signer checks their ID and meets a notary by video, at any hour. | B4.47 from about 18,100 App Store ratings. Not the top of this category, but a big and mostly happy crowd for a signing app. |
| Platforms and integrations | BWeb, iPhone and Android, with ResWare, SoftPro 360, Encompass and SimpleNexus for real estate closings and an API on Pro+. No desktop app, and the integrations are all for title and lending. | BWeb, iPhone and Android, with Google Workspace, Gmail, ChatGPT and Claude. Salesforce, NetSuite, Dynamics 365 and the full API need Enterprise, and there's no desktop app, so it's a B. |
| Best for | getting documents notarized without an office visit | one low plan price shared by the whole team |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Proof and signNow. How we grade
Price against what you get
Proof starts at $199 a month and scores 2.7 out of 4 on features, ease of use and platforms. signNow starts at $8 a month and scores 3.0.
signNow scores higher and starts $191 a month lower. Of the other e-signature and proposal tools on the chart, 4 score higher than Proof for less, and none scores higher than signNow for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Proof starts at $199 per month, plus transaction fees (Pro+). signNow starts at $8 per month, billed annually ($20 billed monthly).
- Proof has a free plan. signNow does not, though it has a free trial.
- signNow also covers forms.
At a glance
| Proof | signNow | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $199 per month, plus transaction fees (Pro+) | $8 per month, billed annually ($20 billed monthly) |
| Free plan | Pro plan: no monthly fee, but each transaction is charged: $25 per Notarize Network meeting, $4 per e-signature transaction and $4 per identity check. | None |
| Free trial | None listed | 7-day free trial |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Notarize, Inc. dba Proof.com | airSlate |
| Price read from | proof.com | signnow.com |
| Checked | Oct 18, 2026 | Oct 17, 2026 |
Who each one suits
Proof
- Businesses whose customers need documents notarized without an office visit
- Title agencies and lenders closing real estate deals online
- Teams that want notarization, e-signing and ID checks in one account
signNow
- Small businesses with many people who each send only a few documents
- Teams that want bulk send and payment collection at a low plan price
- High-volume senders who would rather pay per invite than per seat
Worth knowing
Proof
- Transactions cost extra on every plan: a Notarize Network meeting is $25, plus $15 per extra seal, $10 per extra signer and $15 per on-demand witness.
- Using your own notaries, the API and custom branding need Pro+ at $199 a month; SSO and SCIM need the custom-priced Enterprise plan.
- Individuals use the Notarize site and app instead, at $25 per notarization; that account also signs documents at $4 per transaction.
- Title agencies and lenders have separate plans with their own per-closing rates, and the lender plan is priced through sales.
signNow
- Basic, Business and Advanced each include 100 signature invites a year; more invites are sold on top, at a price the page does not give.
- Salesforce, NetSuite and Microsoft Dynamics 365 integrations, SSO and the full API need Enterprise, billed per invite from $1.50.
- The trial lasts 7 days; the pricing page also offers a 30-day money-back guarantee.
Key features
Proof
- Online notarization
- Signers meet a commissioned notary over video, 24/7, from the on-demand Notarize Network, and the notarizations are accepted in all 50 states.
- In-house notaries
- On Pro+ and the title plans a business can onboard its own notaries at a lower meeting rate and send overflow to the Notarize Network.
- E-signatures
- Send documents for signature at $4 a transaction. Pro+ adds signing order, signing groups and different signer requirements on one document.
- Identity verification
- Identify checks a signer's identity to the NIST IAL2 standard for $4, with a $25 live meeting with a trusted referee when needed.
- Real estate closings
- Title and lender plans bring seller-side, cash and mortgage closings online, with links to ResWare, SoftPro 360, Encompass and SimpleNexus.
- Fraud monitoring
- Proof Defend, on the custom-priced plans, flags suspicious transactions and checks video frames for deepfakes during notary sessions.
signNow
- Unlimited users per plan
- Team members can be added to any plan for free; the plan's yearly allowance of signature invites is what limits use.
- Signing order and tracking
- Send to several recipients in a set order or all at once, with an audit trail, reminders and a dashboard of document status.
- Bulk send and signing links
- From Business, send one document to a list of recipients for their own copies, or share a link anyone can use to sign.
- Payments and form fields
- Business adds payment collection at signing, drop-down and radio fields, CSV pre-fill and exportable form responses.
- Mobile and in-person signing
- iOS and Android apps sign, send and track documents, and scan paper to sign it; Business adds a kiosk mode for signatures at a desk.
- Advanced signing flows
- The Advanced plan adds conditional and formula fields, signer attachments, approval steps, SMS delivery and signer authentication.
Plans
Proof
Pro$0
No monthly fee; pay $25 per notary meeting and $4 per e-sign transaction or ID check. Notarize, Sign and Identify, audit logs and reusable templates.
Pro+$199
per month, plus transaction fees
Adds API access, custom branding, custom fields, signing order and groups, and your own in-house notaries at $15 a meeting.
Premium & EnterpriseCustom
Sold through sales: volume transaction rates, SSO and SCIM through Command Center, Proof Defend fraud monitoring, dedicated SLAs and premier support.
signNow
Basic$8
per month, billed annually ($20 billed monthly)
Unlimited users and 100 signature invites a year, with unlimited templates, signing order, reminders and the mobile apps.
Business$15
per month, billed annually ($30 billed monthly)
Adds bulk send, signing links, payment collection, scheduled sending, shared templates and team reports; 100 invites a year.
Advanced$30
per month, billed annually ($50 billed monthly)
Adds custom branding, SMS sending, signer authentication, formula and conditional fields, and approval workflows; 100 invites a year.
EnterpriseCustom
Billed per signature invite from $1.50, falling with volume: full API, Salesforce and NetSuite, SSO and HIPAA compliance.
Ways to pay less
Proof
No public discounts listed.
signNow
- Annual discount
Save up to 60% with annual billing
signNow's pricing page lists Basic at $8 a month billed annually against $20 monthly, Business at $15 against $30 and Advanced at $30 against $50.
