Sansan vs ScanBizCards (2026): which should you pick?

Pick Sansan if

• Fits if a sales team wants every employee's cards in one company-wide database
• Works for firms with offices in several countries, as cards in 11 languages are read

Look elsewhere if

• Not for you if you are an individual, as it is sold to companies with a minimum of 10 users
• Watch out: no prices are published and the standard contract term is 1 year
• Skip it if you want a free plan or a trial, as none is listed
• Tight if you are outside Japan and want signature capture, which is Japan only
• Watch out: scans include a human data-entry step, so it is not fully automatic

Pick ScanBizCards if

• Fits if you collect leads at trade shows and want badges and cards scanned into a CRM
• Works for teams of up to 50 users that want one admin panel and lead assignment

Look elsewhere if

• Not for you if you want a digital card to share, as the site describes no NFC card or shareable profile
• Tight if you stay on the free plan: it only adds contacts to the address book and includes 2 human transcriptions, once
• Watch out: human transcription is capped at 100 per user a year on Sales Ninja, and extra packs cost $25 per 100
• Watch out: Sales Ninja covers up to 50 users, and bigger teams are quoted
• Not for you if you work from a computer, as only iOS and Android apps are listed

Sansan

• No prices are published: every plan is quoted after a consultation, and the standard contract term is 1 year.
• The FAQ states a minimum of 10 users.
• Scanning uses a human data-entry step, since the vendor says AI alone is not yet accurate enough.
• The Contact Inbox feature that pulls contacts from email signatures is, per the features page, available only in Japan.

ScanBizCards

• It is a scanner and contact manager, not a digital card you share: its site describes no NFC card or shareable profile page.
• CRM export, cloud backup and the admin panel are on the paid Sales Ninja plan; the free plan only adds contacts to the address book.
• Human transcription is limited: 2 on the free plan (one time only), 100 per user per year on Sales Ninja, and extra credits are one-time packs such as 100 for $25.
• Sales Ninja covers teams of up to 50 users, and the site lists only iOS and Android apps.

Sansan

Card scanning with human checking

Paper cards are scanned with a dedicated scanner or photographed on a phone. Sansan says AI reads each card and a person then checks it, giving 99.9% accuracy across 11 languages.

Shared contact database

Every employee's contacts go into one company database that anyone can search, so staff can see who in the company already knows a given person.

Organization charts and activity history

An organization tree is built for each customer company, and emails, calls and meetings can be attached to a company or a person.

Virtual Cards

Online business card exchange is part of the standard contract, and contacts added this way are managed like ones met in person.

Email to contact lists

Contacts can be turned into lists by business type, department or position, used to send bulk emails, and tracked for opens and clicks.

Integrations and security controls

The features page lists Salesforce integration, an API, two-factor authentication, SAML, IP address restrictions and usage log downloads.

ScanBizCards

Card and badge scanning

Photograph a business card or conference badge and the app reads it with OCR. Batch scanning of several cards is supported.

Human transcription

Scanned cards can be transcribed by a person. Sales Ninja includes 100 per user per year, and extra credits are sold in one-time packs.

CRM export

Contacts export to Salesforce and other CRMs, or as CSV. Direct scan-to-CRM and batch export are listed under the paid plans.

Email signature capture

Saves and updates contacts from the signature block of emails. Listed with the paid features.

Intro email and vCard

Sends an introduction email with a vCard and a photo after a scan.

Scan API

The business card and badge scan APIs can be connected to a company's own systems.

Sansan

Pricing could not be confirmed. See sansan.com.

ScanBizCards

• Trail-Blazer$0

  Free for life: card and badge scanning, address book export, and 2 human transcriptions, one time only.

• Sales Ninja$100

  per user / year, for teams of up to 50 users

  Adds CRM export, cloud backup, email signature contact capture, an admin panel, lead assignment, batch export, custom fields and 100 human transcriptions per user per year.

• Growth HackerCustom

  For more than 50 user licenses, quoted by sales. Includes customized human transcription bundles and personalized onboarding.