HiHello vs Sansan (2026): which should you pick?

Pick HiHello if

• Fits if you want a free card with a few paper card scans a month
• Works for teams of 5 to 100 that want signatures pushed to Gmail or Outlook

Look elsewhere if

• Skip it if you want a physical NFC card from the same company, as HiHello sells none and you'd write your card to your own tag
• Tight if your team is under five, since Business bills five users at least, $25 a month on yearly billing
• Not for you if you need CRM sync on your own: it needs Business, and SSO, SCIM and the contact webhook need Enterprise
• Pricey if you upgrade inside the iPhone app, at $9 a month or $84 a year against $8 and $72 on the website
• Watch out: Business stops at 100 users, and the lower per-user prices from 26 and 51 users aren't published

Pick Sansan if

• Fits if a sales team wants every employee's cards in one company-wide database
• Works for firms with offices in several countries, as cards in 11 languages are read

Look elsewhere if

• Not for you if you are an individual, as it is sold to companies with a minimum of 10 users
• Watch out: no prices are published and the standard contract term is 1 year
• Skip it if you want a free plan or a trial, as none is listed
• Tight if you are outside Japan and want signature capture, which is Japan only
• Watch out: scans include a human data-entry step, so it is not fully automatic

HiHello

• Business needs at least five users ($25 a month on yearly billing) and stops at 100; larger teams move to Enterprise.
• CRM sync, Gmail and Outlook signature deployment and the admin dashboard need Business; SAML SSO, SCIM and a contact webhook need Enterprise.
• HiHello sells no NFC cards: you write your card to an NFC tag you already own.
• Professional bought in the iOS app costs $9 a month or $84 a year, against $8 and $72 on the website.

Sansan

• No prices are published: every plan is quoted after a consultation, and the standard contract term is 1 year.
• The FAQ states a minimum of 10 users.
• Scanning uses a human data-entry step, since the vendor says AI alone is not yet accurate enough.
• The Contact Inbox feature that pulls contacts from email signatures is, per the features page, available only in Japan.

HiHello

Cards and sharing

Two cards free and eight on Professional, shared by QR code, widget, email, SMS, WhatsApp, Apple or Google Wallet, offline, or from an Apple Watch.

Universal Contact Scanner

Scans paper cards, event badges and QR codes into contacts: 5 a month free, 20 on Professional and 50 per user on Business, pooled across the team.

Email Signature Manager

Everyone gets a personal signature. Business deploys template signatures to Gmail and Outlook, with legal disclaimers and banner campaigns beneath them.

Lead capture and events

Business adds lead capture forms with consent, event tracking and analytics, and sends leads straight to Salesforce, HubSpot or Microsoft Dynamics 365.

Business Contact Manager

Unlimited contacts that update themselves, with notes and tags. On team plans, contacts stay with the company when someone leaves.

Directory and partner cards

Business adds a searchable company directory. Enterprise extends branded cards to affiliates, contractors and franchisees through self-enrollment.

Sansan

Card scanning with human checking

Paper cards are scanned with a dedicated scanner or photographed on a phone. Sansan says AI reads each card and a person then checks it, giving 99.9% accuracy across 11 languages.

Shared contact database

Every employee's contacts go into one company database that anyone can search, so staff can see who in the company already knows a given person.

Organization charts and activity history

An organization tree is built for each customer company, and emails, calls and meetings can be attached to a company or a person.

Virtual Cards

Online business card exchange is part of the standard contract, and contacts added this way are managed like ones met in person.

Email to contact lists

Contacts can be turned into lists by business type, department or position, used to send bulk emails, and tracked for opens and clicks.

Integrations and security controls

The features page lists Salesforce integration, an API, two-factor authentication, SAML, IP address restrictions and usage log downloads.

HiHello

• Personal$0

  One user: 2 cards, wallet and messaging sharing, a personal email signature, virtual backgrounds and 5 scans a month.

• Professional$6

  per month, billed yearly ($8 billed monthly)

  One user: 8 cards, your colors, fonts and video, branded QR codes, card analytics and 20 scans a month with contact enrichment.

• Business$5

  per user / month, billed yearly ($6 billed monthly)

  5 to 100 users: templates, signatures pushed to Gmail and Outlook, lead forms, CRM sync, a company directory and 50 scans per user.

• EnterpriseCustom

  100+ users: unlimited cards, scans and enrichment, SAML SSO and SCIM, a branded subdomain, invoice billing and a dedicated account team.

Sansan

Pricing could not be confirmed. See sansan.com.

HiHello

• Annual discount

  Save up to 25% with yearly billing

  HiHello says yearly billing saves 25% on Professional ($72 a year against $8 a month). Business is $5 per user a month yearly, or $6 monthly.

• Other savings

  Lower Business price from 26 and 51 users

  HiHello's pricing page says the Business price per user drops when a team reaches 26 users and again at 51; the lower figures are not published.

Sansan

No public discounts listed.