Trello vs Vikunja

Trello

• Individuals and small teams that plan work on kanban boards
• Groups of up to 10 collaborators sharing a free Workspace
• Teams already using Jira or other Atlassian products

Vikunja

• People who want their task data on a server they control
• Households and teams sharing projects across list, board and Gantt views
• Moving off Todoist, Trello or Microsoft To Do with a built-in importer

Trello

• The Free plan is capped at 10 collaborators and 10 boards per Workspace, with 10MB per file.
• Calendar, Timeline, Table, Dashboard and Map views are only on Premium and Enterprise.
• AI features and full Planner access start on the Standard plan.
• The Enterprise price is an estimate that depends on user count, and the plan is billed annually.

Vikunja

• Vikunja Cloud has no free plan. The free option is self-hosting, where server maintenance, updates and backups are your job.
• The mobile app is an alpha pre-release for Android that the docs say covers only very basic features, and the maker gives no iPhone support.
• The admin panel, audit logs and time tracking belong to Vikunja Pro, a paid add-on for self-hosted instances in private beta with no public prices.
• Cloud prices are listed in euros only, and the vendor describes its CalDAV integration as early alpha with known bugs.

Trello

Boards, lists and cards

Work is laid out as cards in lists on a board. Cards are unlimited on every plan; the Free plan allows up to 10 boards per Workspace.

Inbox

Captures to-dos from email, Slack and other sources into a personal Inbox. It is included on the Free plan.

Planner

Brings a synced calendar into Trello so blocks of focus time can be set aside for work. Full Planner access starts on the Standard plan.

Automation

Built-in automation is metered by Workspace command runs: 250 a month on Free, 1,000 on Standard and unlimited on Premium.

Premium views

Premium adds Calendar, Timeline, Table, Dashboard and Map views, including Workspace-level views that span boards.

Power-Ups and integrations

Power-Ups link boards to other tools, with unlimited Power-Ups per board on every plan. An MCP server connects Trello to AI tools.

Vikunja

List, kanban, Gantt and table views

Each project can be shown as a list, a kanban board, a table with selectable columns or a Gantt chart, and you can switch between them at any time.

Quick Add Magic

Typing a date, a *label, an @assignee, a +project or a !priority into a task title sets those fields as the task is created. It works in the web UI.

Sharing, teams and link shares

A project can be shared with one user, a team or a link. Link shares let people view or edit tasks without an account, with the same permission levels.

Reminders, repeats and relations

Tasks take due dates, reminders, repeat intervals, priorities, labels, attachments and subtasks, and can be related to tasks in other projects, for example as blockers.

Imports and CalDAV

Built-in importers cover Todoist, Trello, Microsoft To Do, TickTick, WeKan, Planka and CSV files. A CalDAV integration syncs tasks with outside clients such as iOS Reminders.

API, webhooks and MCP

A documented REST API with token authentication, webhooks, a vendor-maintained community node for n8n and, from version 2.7.0, an MCP endpoint for AI assistants.

Trello

• Free$0

  Up to 10 collaborators and 10 boards per Workspace, unlimited cards and Power-Ups, and 250 command runs a month.

• Standard$5

  per user / month, billed annually ($6 billed monthly)

  Unlimited boards, AI features, full Planner, card mirroring, custom fields, 250MB per file and 1,000 command runs a month.

• Premium$10

  per user / month, billed annually ($12.50 billed monthly)

  Adds Calendar, Timeline, Table, Dashboard and Map views, unlimited command runs, and admin and security controls.

• Enterprise$17.50

  per user / month, billed annually ($210 per user a year)

  Estimated price that depends on user count. Adds unlimited Workspaces, organization-wide permissions and Atlassian Guard Standard.

Vikunja

• Self-Hosted€0

  The open-source version on your own server: unlimited tasks and projects, all four views, teams, sharing and CalDAV.

• Personal€4

  per month, or €40 billed yearly

  One managed Cloud account with unlimited lists, tasks, reminders, share links and filters, and 10GB of attachment storage.

• Organization€5

  per user / month, or €50 per user billed yearly

  Everything in Personal, plus unlimited teams, 50GB of attachment storage, priority email support and central team billing.

• Family€10

  per month for up to 5 users, or €99 billed yearly

  Everything in Personal for up to 5 users, with shared household projects on one subscription and one bill.

Trello

• Annual discount

  Lower per-user price with annual billing

  Standard is $5 per user / month billed annually against $6 monthly (about 17% less), and Premium is $10 against $12.50 (20% less).

• Nonprofit

  Atlassian nonprofit discount covers Trello

  Trello's pricing FAQ confirms a nonprofit community discount. Atlassian's nonprofit program lists 50-100% off its apps, Trello included, for eligible organizations.

• Education

  50% off for academic institutions

  Atlassian's licensing page lists academic licenses at 50% off Trello Standard, Premium and Enterprise, and classroom licenses for students and teachers at 75% off Standard and Premium.

Vikunja

• Annual discount

  Lower price with yearly billing

  Yearly billing costs €40 for Personal, €99 for Family and €50 per user for Organization, which the pricing page labels as 17.5% to 20% less than paying monthly.