The ActivTrak Insider’s Guide
Everything we know about ActivTrak in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
ActivTrak
The Insider’s Guide
Workforce analytics that tracks activity and work time automatically
Every plan, grade, refund rule and rival among time tracking apps, read from ActivTrak’s own pages.
Made by ActivTrak · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from ActivTrak’s own pages, its app-store listings and our grades. Every fact in it is on ActivTrak’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 17 of the 69 other time tracking apps we grade
ActivTrak is workforce analytics software that records which apps and websites people use and turns it into automatic time tracking, schedule adherence, utilization and productivity reports. It is aimed at managers and operations teams rather than people filling in timesheets. Paid plans are priced per monitored worker, and the free plan covers 3 workers.
To get you started, here are 9 things to know about ActivTrak, taken from its own pages and our grades.
It watches people rather than logging hours to projects, so it suits oversight more than client billing.
- 1
Best for seeing how a team spends its working time
ActivTrak tracks activity and work time automatically, showing app and website use, attendance and productivity trends.
- 2
Paid plans start at $10 a month for each person
As its pricing page puts it: $10 per worker / month, billed annually.
- 3
There is a free plan
Free plan for up to 3 workers: basic activity visibility with 30 days of data history and limited functionality.
- 4
It runs on Web
Web.
- 5
Automatic time tracking
Records activity in the background and summarizes it by user and team, with daily work metrics and real-time visibility.
- 6
Schedule and location adherence
Compare actual work against schedules, spot exceptions and trends, identify breaks and validate work location policy on higher plans.
- 7
Productivity and capacity reports
Utilization, workload balance, benchmarks, headcount planning and coaching opportunities, plus an on-demand Work Advisor.
- 8
A 2.2 GPA, above 17 of 69
That is against the other time tracking apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of ActivTrak you could make: time tracking and reports. What surrounds it you could not. The 6 things listed below take a company, not a weekend.
ActivTrak at a glance
- Pricing
- Free plan, from $10 per worker / month, billed annually
- Free plan
- Yes
- Free trial
- 14-day free trial of Workforce Management plus Productivity Optimization
- Runs on
- Web
- Made by
- ActivTrak, since 2009
- Category
- Time Tracking
- Our grade
- 2.2 GPA, fair
The report card
Best for seeing how a team spends its working time
ActivTrak tracks activity and work time automatically, showing app and website use, attendance and productivity trends. It watches people rather than logging hours to projects, so it suits oversight more than client billing. The free plan stops at 3 workers, and screenshots and live view need a paid add-on.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Work Activity Tracking is $10 a worker billed yearly, and $7 only on a 3-year term. Time-tracking's dearer quarter starts at $9. |
| Free plan and trial | C | A free plan for 3 workers with 30 days of data and limited functions, plus a 14-day trial. |
| Features | C | Automatic tracking, adherence and productivity reports. It does not log project hours for billing, and screenshots need an add-on. |
| Ease of use | C | No store rating on record. You deploy an agent to each worker's computer and tune the reports. |
| Platforms and integrations | B | A web dashboard with Power BI, Tableau and Looker Studio. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who ActivTrak is for
- Fits if you manage a remote team and want to see where their time goes
- Works for a manager who wants reports sent into Power BI or Tableau
Who it is not for
- Not for you if you want to bill clients by project hours, as it tracks activity, not projects
- Tight if you stay free: 3 workers and 30 days of data
- Watch out: screenshots, live view and website blocking need the Screen Details add-on
- Watch out: the $7 rate needs a 3-year term, and more than 50 licences need a paid support plan
Good to know
Good for
- Managers who need workforce activity and utilization data without timesheets
- Remote or hybrid teams checking schedule and location adherence
- Companies measuring how much AI tools are actually used
Worth knowing
- It monitors worker activity rather than logging project hours, so it suits oversight more than client billing.
- Screenshots, live view and website blocking need the paid Screen Details add-on.
- The $7 rate for Work Activity Tracking applies only on a 3-year subscription; the standard annual rate is $10.
- The free plan is limited to 3 workers and 30 days of data, and more than 50 licenses require a paid support plan.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$10
A month to start, for each person. There is a free plan too
ActivTrak has a free plan. Paid plans start at $10 per worker / month, billed annually.
Free
$0
for up to 3 workers
Basic activity visibility, 30 days of data history, limited functionality. A trial downgrades to this plan.
Work Activity Tracking
$10
per worker / month, billed annually ($7 on a 3-year term)
Adherence to working hours and tech policy: automatic time tracking, real-time visibility, attendance, app and website usage. 6 months of data.
Workforce Management
$15
per worker / month, billed annually
Adds utilization and financial loss, productivity against goals, schedule exception reports and offline meeting tracking. 6 months of data.
Productivity Optimization
$17
per worker / month, billed annually
Adds organization productivity trends, workload balance, benchmarks and goals, capacity planning and coaching. 1 year of data.
Workflow
$21
per worker / month, billed annually
Finds repetitive work and AI or automation opportunities; sold through sales for AI and operations teams.
The free plan
Free plan for up to 3 workers: basic activity visibility with 30 days of data history and limited functionality.
Trying it first
14-day free trial of Workforce Management plus Productivity Optimization
Read from activtrak.com on Nov 12, 2026.
Ways to pay less
Other savings
Save 30% on a two-plan bundle
ActivTrak's pricing page offers a 30% saving when Workforce Management and Productivity Optimization are bought together.
Stated on activtrak.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Workforce analytics that tracks activity and work time automatically. Here is what it does, as its own site describes it, and what it covers: public API, AI features, site & app blocker, time tracking, reports, dashboards.
Automatic tracking, adherence and productivity reports.
- Automatic time tracking
- Records activity in the background and summarizes it by user and team, with daily work metrics and real-time visibility.
- Schedule and location adherence
- Compare actual work against schedules, spot exceptions and trends, identify breaks and validate work location policy on higher plans.
- Productivity and capacity reports
- Utilization, workload balance, benchmarks, headcount planning and coaching opportunities, plus an on-demand Work Advisor.
- AI usage measurement
- An AI Insights add-on at $4 per worker per month covers AI usage, governance and compliance, adoption and productivity impact.
- Screen Details add-on
- Screenshots, live screen view, title bars, full URLs, alarms and website blocking are an optional add-on, not part of the base plans.
Where it runs
- Web
What it works with
- Power BI
- Tableau
- Google Looker Studio
ActivTrak is made by ActivTrak, and has been around since 2009.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
17/69
Other time tracking apps it is graded above
ActivTrak's GPA of 2.2 is higher than 17 of the 69 other time tracking apps we grade, and level with 7.
It stands best on platforms and integrations (B, above 18 of 69) and worst on features (C, above 0).
Its paid plans start at $10 a month for each person, against a middle price of $6.70 for the category: 46 of the 58 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 30 tools score higher and cost less.
Each grade against the category
Every bar is all 70 time tracking apps we grade, cut by the letter each got. ActivTrak’s own letter is outlined.
- CValue for moneyAbove 14 of 69
- CFree plan and trialAbove 10 of 69
- CFeaturesAbove 0 of 69
- CEase of useAbove 2 of 69
- BPlatforms and integrationsAbove 18 of 69
Price against what you get
Each dot is one of 64 time tracking apps. Further left costs less; higher up scores better on features, ease of use and platforms. ActivTrak is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of ActivTrak you could make: time tracking and reports. What surrounds it you could not. The 6 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 45 of the 69 other time tracking apps grade higher. It costs $120 a year.
What you could make
- Time tracking and reports: an app builder makes these well.
What you could not
- Connections that pull numbers from dozens of other services.
- Blocking that reaches every browser and app and is hard to switch off.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Power BI, Tableau and Google Looker Studio among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
- People on the other end: coaches. No app builder makes those.
What this rests on. ActivTrak’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Time Doctor, Hubstaff, DeskTime, Teramind and Insightful
The 5 tools ActivTrak is most often weighed against, with where each one differs from it.
- 2.4GPA
Time Doctor
Free trial · from $6.67/mo
Employee time tracking and workforce analytics for remote teams.
- ActivTrak has a free plan. Time Doctor does not, though it has a free trial.
- Only Time Doctor lists macOS, Windows, Linux, iOS and Android apps.
- Only Time Doctor lists a browser extension.
- 2.6GPA
Hubstaff
Free trial · from $4.99/mo
Time tracking with screenshots, activity levels and payroll.
- ActivTrak has a free plan. Hubstaff does not, though it has a free trial.
- Only Hubstaff lists macOS, Windows, Linux, iOS and Android apps.
- Only Hubstaff lists a browser extension.
- 2.6GPA
DeskTime
Free trial · from $6.42/mo
Automatic time tracking and productivity monitoring for teams.
- ActivTrak has a free plan. DeskTime does not, though it has a free trial.
- Only DeskTime lists macOS, Windows, Linux, iOS and Android apps.
- ActivTrak also covers site & app blocker and dashboards.
- 2.0GPA
Teramind
Free trial
Employee monitoring, insider risk and data loss prevention.
- ActivTrak has a free plan. Teramind does not, though it has a free trial.
- Only Teramind lists Windows and macOS apps.
- ActivTrak also covers site & app blocker.
- 2.2GPA
Insightful
Free trial · from $8/mo
Workforce analytics with automatic time tracking and attendance.
- ActivTrak has a free plan. Insightful does not, though it has a free trial.
- Only Insightful lists Windows, macOS and Linux apps.
- ActivTrak also covers site & app blocker.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is ActivTrak free?
ActivTrak has a free plan. Free plan for up to 3 workers: basic activity visibility with 30 days of data history and limited functionality.
How much does ActivTrak cost?
ActivTrak lists 5 plans. Free: $0 for up to 3 workers.
What platforms does ActivTrak work on?
ActivTrak is available on Web.
Does ActivTrak offer any discounts?
ActivTrak publicly lists the following: Save 30% on a two-plan bundle.
Does ActivTrak have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. ActivTrak is listed for Web.
Does ActivTrak have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. ActivTrak is listed for Web.
Is ActivTrak open source?
ActivTrak is not described as open source on its own site, as read on Nov 12, 2026.
Does ActivTrak have an API?
Yes. ActivTrak offers a public API, according to its own site.
What does ActivTrak integrate with?
ActivTrak's listing names Power BI, Tableau and Google Looker Studio. A listing names up to eight integrations, so it may connect to more.
Does ActivTrak have a free trial?
Yes. 14-day free trial of Workforce Management plus Productivity Optimization.
Who makes ActivTrak?
ActivTrak is made by a company of the same name. It dates from 2009.
What are the alternatives to ActivTrak?
The closest alternatives to ActivTrak in our directory are Time Doctor, Hubstaff, DeskTime, Teramind and Insightful.
How does ActivTrak compare with other time tracking apps?
ActivTrak's GPA of 2.2 is higher than 17 of the 69 other time tracking apps we grade, and level with 7.
Is ActivTrak good value for money?
ToolGPA grades ActivTrak C for value for money. Its paid plans start at $10 a month for each person, against a middle price of $6.70 for the category: 46 of the 58 others that charge start lower.
Could I make my own version of ActivTrak?
The plain part of ActivTrak you could make: time tracking and reports.
Where this guide comes from
The prices, plans, platforms and features were read from ActivTrak’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from ActivTrak's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by ActivTrak. Prices change, so check activtrak.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- ActivTrak, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/activtrak
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "ActivTrak: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/activtrak
Know someone choosing between time tracking apps?
Send them this guide: toolgpa.com/tools/activtrak/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded time tracking apps after ActivTrak, each with an Insider's Guide of its own.
- Time Tracking Insider's GuideEvery one of the 70 time tracking apps we grade, compared
- Jibble Insider's GuideFree time clock and attendance tracker with GPS and face recognition3.4 GPA
- Clockify Insider's GuideTeam time tracker and timesheets with a free plan for 5 users3.2 GPA
- TimeCamp Insider's GuideTime tracking with attendance, billing and a free plan for any team3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what ActivTrak’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. ActivTrak is a trademark of its owner, and this guide is not made, paid for or approved by ActivTrak. Prices and plans change: check activtrak.com before you buy.