The AppFlowy Insider’s Guide
Everything we know about AppFlowy in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
AppFlowy
The Insider’s Guide
Open-core workspace for docs, wikis and projects you can self-host
Every plan, grade, refund rule and rival among note-taking apps, read from AppFlowy’s own pages.
Made by AppFlowy · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from AppFlowy’s own pages, its app-store listings and our grades. Every fact in it is on AppFlowy’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 22 of the 147 other note-taking apps we grade
AppFlowy is a workspace for documents, wikis and project databases that runs on the vendor's cloud or on your own servers. Pages combine rich-text content with databases that can be viewed as grids, kanban boards, calendars and charts, and several people can edit a page at the same time. AI features cover search across the workspace, writing help and meeting notes, with the option of running local or self-hosted models.
To get you started, here are 9 things to know about AppFlowy, taken from its own pages and our grades.
No store rating on record, and there's plenty to take in: databases with seven view types, guest editors, an admin panel.
- 1
Best for a docs and projects workspace on your own servers
AppFlowy is a workspace for documents, wikis and project databases that runs on AppFlowy's cloud or on your own servers, even ones cut off from the internet.
- 2
Paid plans start at $6 a month
As its pricing page puts it: $6 / month, billed annually (self-hosted One); cloud Pro is $16 per member.
- 3
There is a free plan
Cloud Personal plan: 1 workspace owner, 100 MB of storage, 7 MB file uploads, 7 days of version history, 1 form and 1 chart. A free self-hosted tier allows 1 user seat.
- 4
It runs on 6 platforms
Web, macOS, Windows, Linux, iOS and Android.
- 5
Documents and wikis
A rich-text editor with more than 40 content types for docs and team knowledge bases, with real-time co-editing and comments.
- 6
Database views
A database can be shown as a grid, kanban board, calendar, gallery, list, feed or chart, with filters and relations between databases.
- 7
Self-hosting
Deploy on your own hardware, in your own cloud or in an air-gapped environment, and manage users and instance settings from an admin panel.
- 8
A 2.4 GPA, above 22 of 147
That is against the other note-taking apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of AppFlowy you could make: wiki. What surrounds it you could not. The 7 things listed below take a company, not a weekend.
AppFlowy at a glance
- Pricing
- Free plan, from $6 / month, billed annually (self-hosted One); cloud Pro is $16 per member
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web, macOS, Windows, Linux, iOS, Android
- Made by
- AppFlowy, since 2021
- Category
- Note-Taking Apps
- Our grade
- 2.4 GPA, fair
The report card
Best for a docs and projects workspace on your own servers
AppFlowy is a workspace for documents, wikis and project databases that runs on AppFlowy's cloud or on your own servers, even ones cut off from the internet. On its cloud, Pro is $16 a member a month billed annually, and free is one owner with 100 MB. Self-hosted plans bill yearly only, the free self-hosted seat gets the web app alone, and the server is closed source under a commercial license.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | The real way in on AppFlowy's own cloud is Pro at $16 a member a month billed annually, $20 monthly, and the dearest tenth of this category starts at $9.99. Cheaper is self-hosted One at $6, but that's one seat on a server you run yourself. |
| Free plan and trial | C | Free, and you'll feel the walls: one workspace owner, 100 MB of storage, 7 MB uploads, 7 days of version history, one form, one chart, no guest editors and no publishing. Free self-hosted is one seat and the web app only. |
| Features | B | A rich-text editor with more than 40 content types, real-time co-editing and comments, and databases you can show as a grid, kanban board, calendar, gallery or chart. The AI answers from your own pages, writes up meetings and will run on local models. |
| Ease of use | C | No store rating on record, and there's plenty to take in: databases with seven view types, guest editors, an admin panel. On the cloud you sign up and start a page. Hosting it yourself is a server job, not an afternoon. |
| Platforms and integrations | A | Web, Mac, Windows, Linux, iPhone and Android, the lot. Then Slack, Teams, Google Calendar, Gmail, Google Drive, GitHub, Jira and Zapier, with public APIs and MCP on top. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who AppFlowy is for
- Fits if your team needs docs and project boards on servers you control
- Works for teams whose rules say data must stay in one country or off the internet
Who it is not for
- Pricey if you want the hosted version for a team, at $16 a member a month billed annually or $20 monthly
- Tight if you're staying free on the cloud: 1 owner, 100 MB, 7 MB uploads, 7 days of history, no guest editors or publishing
- Not for you if you want fully open source, as the self-hosted server is closed source under a commercial license
- Watch out: self-hosted plans bill yearly only, and the free self-hosted seat gets the web app but no desktop or mobile apps
- Watch out: cloud Pro bills per member in each workspace, so two Pro workspaces are charged separately, and Enterprise has no published price
Good to know
Good for
- Teams that want a docs and projects workspace on their own servers
- Organizations with data residency or air-gapped requirements
- Individuals who want a free workspace that works offline
Worth knowing
- The cloud Personal plan is for 1 workspace owner with 100 MB of storage, and has no guest editors, page publishing or dashboards.
- Self-hosted plans are billed annually only, and the free self-hosted tier covers 1 user seat and the web app, not the desktop or mobile apps.
- The self-hosted server is a closed-source distribution under a commercial license; AppFlowy describes the product as open core.
- Cloud Pro is charged per member in each workspace, so two Pro workspaces are billed separately.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$6
A month to start. There is a free plan too
AppFlowy has a free plan. Paid plans start at $6 / month, billed annually (self-hosted One); cloud Pro is $16 per member.
Free self-hosted is one seat and the web app only.
Personal
$0
AppFlowy Cloud for one workspace owner: 100 MB of storage, 7 MB uploads, 7 days of version history and a limited trial of AI.
Free (self-hosted)
$0
1 user seat per instance with the web app, up to 3 guest editors, version history and page publishing.
One (self-hosted)
$6
per month, billed annually
1 user seat with desktop and mobile apps, local and cloud AI, vault workspaces and up to 10 guest editors.
Team (self-hosted)
$10
per seat / month, billed annually
Up to 1,000 seats with workspace members, SCIM, LDAP, a security audit log and priority support.
Pro
$16
per member / month, billed annually; $20 billed monthly
AppFlowy Cloud for teams: unlimited members, guest editors and storage, dashboards, timelines, page publishing and 90 days of version history.
Enterprise (self-hosted)
Contact us
Unlimited seats and guest editors, plus managed deployment, whitelabeling and a support contract.
The free plan
Cloud Personal plan: 1 workspace owner, 100 MB of storage, 7 MB file uploads, 7 days of version history, 1 form and 1 chart. A free self-hosted tier allows 1 user seat.
Read from appflowy.com on Oct 5, 2026.
Ways to pay less
Annual discount
Save 20% on cloud Pro with yearly billing
Pro on AppFlowy Cloud is $16 per member a month billed annually ($192 a year) or $20 billed monthly.
Stated on appflowy.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
6
Places it runs: Web, macOS, Windows, Linux, iOS and Android
Open-core workspace for docs, wikis and projects you can self-host. Here is what it does, as its own site describes it, and what it covers: open source, self-hostable, works offline, AI features, real-time collaboration, databases, wiki.
The AI answers from your own pages, writes up meetings and will run on local models.
- Documents and wikis
- A rich-text editor with more than 40 content types for docs and team knowledge bases, with real-time co-editing and comments.
- Database views
- A database can be shown as a grid, kanban board, calendar, gallery, list, feed or chart, with filters and relations between databases.
- Self-hosting
- Deploy on your own hardware, in your own cloud or in an air-gapped environment, and manage users and instance settings from an admin panel.
- AI search and writing
- Answers questions from workspace content with traceable sources, drafts text and auto-fills database columns. It can run on local or self-hosted models.
- AI meeting notes
- Captures meetings and writes up notes inside the workspace. The cloud Personal plan gets a limited trial and Pro includes it.
- Sign-on and directory support
- SAML and OIDC single sign-on, SCIM, LDAP, MCP and public APIs. On self-hosted plans SCIM and LDAP start at the Team tier.
Where it runs
- Web
- macOS
- Windows
- Linux
- iOS
- Android
What it works with
- Slack
- Microsoft Teams
- Google Calendar
- Gmail
- Google Drive
- GitHub
- Jira
- Zapier
AppFlowy is made by AppFlowy, and has been around since 2021.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
22/147
Other note-taking apps it is graded above
AppFlowy's GPA of 2.4 is higher than 22 of the 147 other note-taking apps we grade, and level with 27.
It stands best on platforms and integrations (A, above 128 of 147) and worst on value for money (D, above 0).
Its paid plans start at $6 a month, against a middle price of $5.83 for the category: 36 of the 66 others that charge start lower.
On features, ease of use and platforms it scores 3.0 out of 4. 7 tools score higher and cost less.
Each grade against the category
Every bar is all 148 note-taking apps we grade, cut by the letter each got. AppFlowy’s own letter is outlined.
- DValue for moneyAbove 0 of 147
- CFree plan and trialAbove 7 of 147
- BFeaturesAbove 100 of 147
- CEase of useAbove 5 of 147
- APlatforms and integrationsAbove 128 of 147
Price against what you get
Each dot is one of 103 note-taking apps. Further left costs less; higher up scores better on features, ease of use and platforms. AppFlowy is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of AppFlowy you could make: wiki. What surrounds it you could not. The 7 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 98 of the 147 other note-taking apps grade higher. It costs $72 a year. AppFlowy is open source, so there is a third way: take its code and run it yourself.
What you could make
- Wiki: an app builder makes this well.
What you could not
- Databases with views, filters and links between them.
- Apps for macOS, Windows, Linux, iOS and Android that stay in step with each other.
- Several people working in it at the same moment.
- It plugs into other products, Slack, Microsoft Teams and Google Calendar among them.
- AI features, unless you pay a model provider for each request yourself.
- What a company asks for before it lets staff use something: single sign-on and SCIM.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. AppFlowy’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Notion, AFFiNE, Anytype, Obsidian and Logseq
The 5 tools AppFlowy is most often weighed against, with where each one differs from it.
- 3.2GPA
Notion
Free plan · from $10/mo
Workspace for docs, wikis, databases and projects with built-in AI.
- Only AppFlowy lists a Linux app.
- Only Notion lists a browser extension.
- AppFlowy is open source and self-hostable, according to its own site.
- 2.6GPA
AFFiNE
Free plan · from $6.75/mo
Open-source workspace that merges docs, whiteboards and databases.
- Only AFFiNE lists a browser extension.
- AppFlowy also covers wiki.
- AFFiNE also covers whiteboard.
- 2.6GPA
Anytype
Free plan · from $4/mo
Local-first, end-to-end encrypted workspace for notes and data.
- Only AppFlowy lists a web app.
- AppFlowy is open source, according to its own site.
- Anytype is end-to-end encrypted, according to its own site.
- 3.6GPA
Obsidian
Free plan · from $4/mo
Markdown note-taking app that keeps your files on your device.
- Only AppFlowy lists a web app.
- Only Obsidian lists a browser extension.
- AppFlowy is open source and self-hostable, according to its own site.
- 3.0GPA
Logseq
Free plan · from $5/mo
Open-source outliner for linked notes stored as local files.
- AppFlowy is self-hostable, according to its own site.
- AppFlowy also covers databases and wiki.
- Logseq also covers notes, Markdown, linked notes, whiteboard and daily notes.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
12
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is AppFlowy free?
AppFlowy has a free plan. Cloud Personal plan: 1 workspace owner, 100 MB of storage, 7 MB file uploads, 7 days of version history, 1 form and 1 chart.
How much does AppFlowy cost?
AppFlowy lists 6 plans. Personal: $0.
What platforms does AppFlowy work on?
AppFlowy is available on Web, macOS, Windows, Linux, iOS and Android.
Does AppFlowy offer any discounts?
AppFlowy publicly lists the following: Save 20% on cloud Pro with yearly billing.
Is AppFlowy open source?
Yes. AppFlowy is open source, according to its own site.
Does AppFlowy work offline?
Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.
What does AppFlowy integrate with?
AppFlowy's listing names Slack, Microsoft Teams, Google Calendar, Gmail, Google Drive, GitHub, Jira and Zapier.
Who makes AppFlowy?
AppFlowy is made by a company of the same name. It dates from 2021.
What are the alternatives to AppFlowy?
The closest alternatives to AppFlowy in our directory are Notion, AFFiNE, Anytype, Obsidian and Logseq.
How does AppFlowy compare with other note-taking apps?
AppFlowy's GPA of 2.4 is higher than 22 of the 147 other note-taking apps we grade, and level with 27.
Is AppFlowy good value for money?
ToolGPA grades AppFlowy D for value for money. Its paid plans start at $6 a month, against a middle price of $5.83 for the category: 36 of the 66 others that charge start lower.
Could I make my own version of AppFlowy?
The plain part of AppFlowy you could make: wiki. What surrounds it you could not.
Where this guide comes from
The prices, plans, platforms and features were read from AppFlowy’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from AppFlowy's own pages on 5 October 2026. Also tested with a demo account on 2026-03-23.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by AppFlowy. Prices change, so check appflowy.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- AppFlowy, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/appflowy
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "AppFlowy: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/appflowy
Know someone choosing between note-taking apps?
Send them this guide: toolgpa.com/tools/appflowy/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded note-taking apps after AppFlowy, each with an Insider's Guide of its own.
- Note-Taking Apps Insider's GuideEvery one of the 148 note-taking apps we grade, compared
- Microsoft OneNote Insider's GuideMicrosoft's free digital notebook for typed, inked and audio notes3.8 GPA
- Goodnotes Insider's GuideHandwritten notes, PDF markup and whiteboards with an AI assistant3.6 GPA
- Joplin Insider's GuideOpen source Markdown notes with sync through a service you choose3.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what AppFlowy’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. AppFlowy is a trademark of its owner, and this guide is not made, paid for or approved by AppFlowy. Prices and plans change: check appflowy.com before you buy.