AppFlowy vs Notion

AppFlowy

• Teams that want a docs and projects workspace on their own servers
• Organizations with data residency or air-gapped requirements
• Individuals who want a free workspace that works offline

Notion

• Teams that want docs, a wiki and project tracking in one workspace
• Individuals who want a free personal workspace with unlimited pages
• Building custom trackers and dashboards from databases

AppFlowy

• The cloud Personal plan is for 1 workspace owner with 100 MB of storage, and has no guest editors, page publishing or dashboards.
• Self-hosted plans are billed annually only, and the free self-hosted tier covers 1 user seat and the web app, not the desktop or mobile apps.
• The self-hosted server is a closed-source distribution under a commercial license; AppFlowy describes the product as open core.
• Cloud Pro is charged per member in each workspace, so two Pro workspaces are billed separately.

Notion

• Notion Agent, AI Meeting Notes and Enterprise Search are only a limited trial on Free and Plus; full access starts at Business.
• The Free plan limits blocks once a second member joins, caps file uploads at 5 MB and keeps 7 days of page history.
• There is no Linux desktop app; Notion points Linux users to the browser version.
• Custom Agents run on Notion credits, an add-on for Business and Enterprise priced at $10 per 1,000 monthly credits.

AppFlowy

Documents and wikis

A rich-text editor with more than 40 content types for docs and team knowledge bases, with real-time co-editing and comments.

Database views

A database can be shown as a grid, kanban board, calendar, gallery, list, feed or chart, with filters and relations between databases.

Self-hosting

Deploy on your own hardware, in your own cloud or in an air-gapped environment, and manage users and instance settings from an admin panel.

AI search and writing

Answers questions from workspace content with traceable sources, drafts text and auto-fills database columns. It can run on local or self-hosted models.

AI meeting notes

Captures meetings and writes up notes inside the workspace. The cloud Personal plan gets a limited trial and Pro includes it.

Sign-on and directory support

SAML and OIDC single sign-on, SCIM, LDAP, MCP and public APIs. On self-hosted plans SCIM and LDAP start at the Team tier.

Notion

Docs and pages

Pages hold text, media and embeds. Several people can edit the same page, leave comments and @-mention each other.

Databases

Databases organize hundreds or thousands of items such as projects or tasks. Charts are limited to 1 on Free, and database automations start on Plus.

Wikis

A knowledge base keeps team documentation in one place. Private teamspaces for restricting access need the Business plan.

Notion Agent, Meeting Notes and Search

The AI agent, meeting transcription with summaries and search across connected apps are included from Business. Free and Plus get a limited trial.

Forms and Sites

Collect responses into a database and publish pages to the web. Custom forms start on Plus, conditional logic on Business, and custom domains are billed per domain.

Offline pages

The desktop and mobile apps can view, edit and create pages offline. Free users pick pages to download; paid plans also download recent and favorite pages automatically.

AppFlowy

• Personal$0

  AppFlowy Cloud for one workspace owner: 100 MB of storage, 7 MB uploads, 7 days of version history and a limited trial of AI.

• Free (self-hosted)$0

  1 user seat per instance with the web app, up to 3 guest editors, version history and page publishing.

• One (self-hosted)$6

  per month, billed annually

  1 user seat with desktop and mobile apps, local and cloud AI, vault workspaces and up to 10 guest editors.

• Team (self-hosted)$10

  per seat / month, billed annually

  Up to 1,000 seats with workspace members, SCIM, LDAP, a security audit log and priority support.

• Pro$16

  per member / month, billed annually; $20 billed monthly

  AppFlowy Cloud for teams: unlimited members, guest editors and storage, dashboards, timelines, page publishing and 90 days of version history.

• Enterprise (self-hosted)Contact us

  Unlimited seats and guest editors, plus managed deployment, whitelabeling and a support contract.

Notion

• Free$0

  For individuals: unlimited pages and blocks for one person, 5 MB file uploads, 7-day page history, 10 guests and basic forms.

• Plus$10

  per member / month, billed yearly

  Unlimited file uploads, 30-day page history, unlimited guests, custom forms, unlimited charts and database automations.

• Business$20

  per member / month, billed yearly

  Everything in Plus, plus Notion Agent, AI Meeting Notes, Enterprise Search (beta), SAML SSO, private teamspaces and 90-day page history.

• EnterpriseCustom

  Everything in Business, plus SCIM user provisioning, audit logs, advanced security controls and unlimited page history.

AppFlowy

• Annual discount

  Save 20% on cloud Pro with yearly billing

  Pro on AppFlowy Cloud is $16 per member a month billed annually ($192 a year) or $20 billed monthly.

Notion

• Annual discount

  Save up to 20% with yearly billing

  Notion's pricing page says paying yearly instead of monthly saves up to 20% on the Plus and Business plans.

• Education

  Free Education plan for students and educators

  Students and educators at accredited colleges and universities get a free one-member workspace with Plus features by signing up with a school email. K-12 is not eligible.

• Nonprofit

  50% off the Business plan for nonprofits

  Verified nonprofit organizations can apply for 50% off the Business plan on up to three workspaces. Verification takes 3 to 7 business days.

• Startups

  Up to 6 months of Business free for startups

  Startups under 100 employees that are not yet paying customers can apply for 1, 3 or 6 months of the Business plan free, depending on partner affiliation and company details.