The Botkeeper Insider’s Guide
Everything we know about Botkeeper in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Botkeeper
The Insider’s Guide
Automated bookkeeping platform sold to accounting firms
Every plan, grade, refund rule and rival among accounting and invoicing tools, read from Botkeeper’s own pages.
Made by Botkeeper · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Botkeeper’s own pages, its app-store listings and our grades. Every fact in it is on Botkeeper’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.4
GPA, above 0 of the 65 other accounting and invoicing tools we grade
Botkeeper is bookkeeping automation for accounting firms rather than for business owners. It categorizes transactions, reconciles bank accounts and drafts journal entries, then surfaces low-confidence items for a person to review. Firms buy one license per client entity and run the work themselves.
To get you started, here are 8 things to know about Botkeeper, taken from its own pages and our grades.
A firm has to onboard every client entity as its own license.
- 1
Best for accounting firms automating client bookkeeping
Botkeeper is automated bookkeeping software sold to accounting firms, one license per client.
- 2
Paid plans start at $53 a month for each person
As its pricing page puts it: $53 per license / month at 25+ licenses, billed annually ($59 billed monthly).
- 3
It runs on Web
Web.
- 4
Transaction categorization
Machine learning categorizes transactions and posts to the ledger only when confidence is high; lower-confidence items go to a review queue.
- 5
Automated bank reconciliation
Fetches statements, reconciles accounts and flags exceptions so the preparer reviews only what does not match.
- 6
Journal entry automation
Drafts journal entries and runs an end-of-month review with anomaly detection to support a faster close.
- 7
A 1.4 GPA, above 0 of 65
That is against the other accounting and invoicing tools we grade, on value, the free plan, features, ease of use and platforms.
- 8
Keep it
To replace Botkeeper you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one.
Botkeeper at a glance
- Pricing
- Paid, from $53 per license / month at 25+ licenses, billed annually ($59 billed monthly)
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web
- Made by
- Botkeeper
- Category
- Accounting & Invoicing
- Our grade
- 1.4 GPA, weak
The report card
Best for accounting firms automating client bookkeeping
Botkeeper is automated bookkeeping software sold to accounting firms, one license per client. It does categorization, reconciliation and journal entries, but a small firm pays $134 a license, the $53 rate needs 25 clients, there's no trial, and it isn't for a business keeping its own books.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | $134 a license a month for 1 to 4 licenses on annual billing, one license per client. That's about five times the $26 middle; the $53 rate needs 25 or more clients. |
| Free plan and trial | F | No free plan and no trial. Monthly billing can be cancelled, but an annual plan commits you for the full year. |
| Features | C | Categorization, bank reconciliation, journal entries and a close tracker. The licenses are software only, and extra services are bought separately. |
| Ease of use | C | No store rating on record. A firm has to onboard every client entity as its own license. |
| Platforms and integrations | C | Web only, and no integrations are listed on the pages we read. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Botkeeper is for
- Fits if you run an accounting firm with 10 or more clients to keep books for
- Works for firms that want categorization and reconciliation done by software
Who it is not for
- Not for you if you're a business keeping your own books, as it's sold to accounting firms
- Pricey if you have only a few clients: $134 a license for 1 to 4, $98 for 5 to 9
- Skip it if you want to try before paying, because there's no free trial
- Watch out: licenses are software only, and extra services and support upgrades cost more
Good to know
Good for
- Accounting firms with many small bookkeeping clients
- Firms that want software and keep the bookkeeping work in-house
- Teams that pay per client and expect to add clients over time
Worth knowing
- It is sold to accounting firms, with one license per client entity, not to a business keeping its own books.
- The listed licenses are software only: the firm manages and administers the work, and extra services are bought separately.
- There is no free trial; monthly billing can be cancelled anytime, while an annual plan commits for the full year.
- Support is tiered, and the licenses include standard support with paid upgrades.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$53
A month to start, for each person
Botkeeper is a paid product, starting at $53 per license / month at 25+ licenses, billed annually ($59 billed monthly).
Monthly billing can be cancelled, but an annual plan commits you for the full year.
1 - 4 Licenses
$134
per license / month, billed annually ($149 billed monthly)
Software-only entity licenses for firms with a few clients; one license covers one client.
5 - 9 Licenses
$98
per license / month, billed annually ($109 billed monthly)
Same features as every tier at a lower per-license rate.
10 - 24 Licenses
$71
per license / month, billed annually ($79 billed monthly)
The tier the pricing page marks as most popular.
25+ Licenses
$53
per license / month, billed annually ($59 billed monthly)
Lowest per-license rate, for firms that onboard 25 or more client entities.
Read from botkeeper.com on Nov 12, 2026.
Ways to pay less
Annual discount
Save 10% with annual billing
The pricing page shows annual billing at 10% below the monthly per-license rate and gives volume tiers up to 25+ licenses.
Stated on botkeeper.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Automated bookkeeping platform sold to accounting firms. Here is what it does, as its own site describes it, and what it covers: AI features, workflow automation, reports, bookkeeping.
Categorization, bank reconciliation, journal entries and a close tracker.
- Transaction categorization
- Machine learning categorizes transactions and posts to the ledger only when confidence is high; lower-confidence items go to a review queue.
- Automated bank reconciliation
- Fetches statements, reconciles accounts and flags exceptions so the preparer reviews only what does not match.
- Journal entry automation
- Drafts journal entries and runs an end-of-month review with anomaly detection to support a faster close.
- Firm dashboard and close tracker
- Firm Insights and Close Tracker show automation performance and close status across all clients or for a single client.
- Client collaboration tools
- An Activity Hub, task and workflow tools, document storage and a password manager keep client requests in one place.
Where it runs
- Web
What it works with
Its own pages name no integrations.
Botkeeper is made by Botkeeper.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
0/65
Other accounting and invoicing tools it is graded above
Botkeeper's GPA of 1.4 is higher than 0 of the 65 other accounting and invoicing tools we grade.
It stands best on features (C, above 4 of 65) and worst on free plan and trial (F, above 0).
Its paid plans start at $53 a month for each person, against a middle price of $18.09 for the category: 46 of the 54 others that charge start lower.
On features, ease of use and platforms it scores 2.0 out of 4. 39 tools score higher and cost less.
Each grade against the category
Every bar is all 66 accounting and invoicing tools we grade, cut by the letter each got. Botkeeper’s own letter is outlined.
- DValue for moneyAbove 0 of 65
- FFree plan and trialAbove 0 of 65
- CFeaturesAbove 4 of 65
- CEase of useAbove 1 of 65
- CPlatforms and integrationsAbove 1 of 65
Price against what you get
Each dot is one of 58 accounting and invoicing tools. Further left costs less; higher up scores better on features, ease of use and platforms. Botkeeper is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Botkeeper you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 65 of the 65 other accounting and invoicing tools grade higher. It costs $636 a year.
What you could make
- Reports: an app builder makes this well.
What you could not
- Live feeds from your bank, which take an agreement with each bank or a service that has them.
- Connections to other products, each kept working as those products change.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
What this rests on. Botkeeper’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Dext, Hubdoc, Puzzle, Karbon and Bench
The 5 tools Botkeeper is most often weighed against, with where each one differs from it.
- 2.4GPA
Dext
Free trial · from $25.21/mo
Receipt and invoice capture that codes documents for your ledger.
- Only Dext lists iOS and Android apps.
- Only Dext lists a browser extension.
- Botkeeper also covers workflow automation and reports.
- 2.2GPA
Hubdoc
Free trial · from $12/mo
Captures bills and receipts and sends the data to accounting software.
- Only Hubdoc lists iOS and Android apps.
- Botkeeper also covers workflow automation and reports.
- Hubdoc also covers documents and expense tracking.
- 2.0GPA
Puzzle
Free trial · from $25/mo
AI-driven accounting software for startups and small businesses.
- Botkeeper also covers workflow automation.
- Puzzle also covers invoicing and expense tracking.
- 1.6GPA
Karbon
From $59/mo
Practice management software for accounting firms.
- Only Karbon lists iOS and Android apps.
- Botkeeper also covers reports and bookkeeping.
- Karbon also covers tasks, shared inbox, time tracking and invoicing.
- 1.6GPA
Bench
From $199/mo
Bookkeeping done by an assigned bookkeeper, with optional tax filing.
- Botkeeper also covers workflow automation.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
12
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Botkeeper free?
No. Botkeeper is a paid product, starting at $53 per license / month at 25+ licenses, billed annually ($59 billed monthly).
How much does Botkeeper cost?
Botkeeper lists 4 plans. 1 - 4 Licenses: $134 per license / month, billed annually ($149 billed monthly).
What platforms does Botkeeper work on?
Botkeeper is available on Web.
Does Botkeeper offer any discounts?
Botkeeper publicly lists the following: Save 10% with annual billing.
Does Botkeeper have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. Botkeeper is listed for Web.
Does Botkeeper have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. Botkeeper is listed for Web.
Is Botkeeper open source?
Botkeeper is not described as open source on its own site, as read on Nov 12, 2026.
Who makes Botkeeper?
Botkeeper is made by a company of the same name.
What are the alternatives to Botkeeper?
The closest alternatives to Botkeeper in our directory are Dext, Hubdoc, Puzzle, Karbon and Bench.
How does Botkeeper compare with other accounting and invoicing tools?
Botkeeper's GPA of 1.4 is higher than 0 of the 65 other accounting and invoicing tools we grade.
Is Botkeeper good value for money?
ToolGPA grades Botkeeper D for value for money. Its paid plans start at $53 a month for each person, against a middle price of $18.09 for the category: 46 of the 54 others that charge start lower.
Could I make my own version of Botkeeper?
To replace Botkeeper you would be making live feeds from your bank, which take an agreement with each bank or a service that has them.
Where this guide comes from
The prices, plans, platforms and features were read from Botkeeper’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Botkeeper's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Botkeeper. Prices change, so check botkeeper.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Botkeeper, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/botkeeper
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Botkeeper: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/botkeeper
Know someone choosing between accounting and invoicing tools?
Send them this guide: toolgpa.com/tools/botkeeper/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded accounting and invoicing tools after Botkeeper, each with an Insider's Guide of its own.
- Accounting & Invoicing Insider's GuideEvery one of the 67 accounting and invoicing tools we grade, compared
- Zoho Invoice Insider's GuideFree invoicing app from Zoho for freelancers and small businesses3.6 GPA
- Zoho Books Insider's GuideOnline accounting from Zoho, with a free plan and six paid tiers3.4 GPA
- Odoo Insider's GuideBusiness app suite whose Accounting app is free when used on its own3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Botkeeper’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Botkeeper is a trademark of its owner, and this guide is not made, paid for or approved by Botkeeper. Prices and plans change: check botkeeper.com before you buy.