Botkeeper vs Hubdoc (2026): which should you pick?
As of Nov 12, 2026, Hubdoc grades higher than Botkeeper: 2.2 against 1.4 out of 4.0.
Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA
Botkeeper grades higher on features. Hubdoc grades higher on value for money, the free plan and platforms. They get the same grade on ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Botkeeper
Automated bookkeeping platform sold to accounting firms
Hubdoc
Captures bills and receipts and sends the data to accounting software
Which one is for you
Pick Botkeeper if
- Fits if you run an accounting firm with 10 or more clients to keep books for
- Works for firms that want categorization and reconciliation done by software
Look elsewhere if
- Not for you if you're a business keeping your own books, as it's sold to accounting firms
- Pricey if you have only a few clients: $134 a license for 1 to 4, $98 for 5 to 9
- Skip it if you want to try before paying, because there's no free trial
- Watch out: licenses are software only, and extra services and support upgrades cost more
Pick Hubdoc if
- Fits if you already use Xero or QuickBooks Online and drown in paper bills
- Works for bookkeepers who want supplier documents collected automatically
Look elsewhere if
- Not for you if you need a ledger, because it captures documents and doesn't keep books
- Skip it if you want a free plan, as it's a 30-day trial and then $12 a month
- Watch out: the pricing page lists one monthly plan and no annual option
- Watch out: the site sits under the Xero name now, so how it's bundled may change
How we grade them
| 1.4GPABotkeeperWeak | 2.2GPAHubdocFair | |
|---|---|---|
| Value for money | D$134 a license a month for 1 to 4 licenses on annual billing, one license per client. That's about five times the $26 middle; the $53 rate needs 25 or more clients. | B$12 a month for the one plan, inside the category's cheaper quarter (up to $15), though it only does the capture step. |
| Free plan and trial | FNo free plan and no trial. Monthly billing can be cancelled, but an annual plan commits you for the full year. | CA 30-day free trial with no credit card, then $12 a month. No free plan. |
| Features | CCategorization, bank reconciliation, journal entries and a close tracker. The licenses are software only, and extra services are bought separately. | DCaptures documents and extracts data, with supplier rules and sync. It's not a ledger and needs an accounting platform to post to. |
| Ease of use | CNo store rating on record. A firm has to onboard every client entity as its own license. | CNo store rating on record. You link it to your accounting software and set up supplier rules first. |
| Platforms and integrations | CWeb only, and no integrations are listed on the pages we read. | BWeb, iPhone and Android, syncing to Xero, QuickBooks Online and Bill.com, with Box for backup. No desktop app. |
| Best for | accounting firms automating client bookkeeping | capturing bills and receipts for your accounting software |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Botkeeper and Hubdoc. How we grade
Price against what you get
Botkeeper starts at $53 a month for each person and scores 2.0 out of 4 on features, ease of use and platforms. Hubdoc starts at $12 a month and scores 2.0.
They score the same, and Hubdoc starts $41 a month lower. Of the other accounting and invoicing tools on the chart, 39 score higher than Botkeeper for less, and 18 score higher than Hubdoc for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Botkeeper also covers workflow automation and reports.
- Hubdoc also covers documents and expense tracking.
At a glance
| Botkeeper | Hubdoc | |
|---|---|---|
| Pricing | Paid | Free trial |
| Starts at | $53 per license / month at 25+ licenses, billed annually ($59 billed monthly) | $12 USD per month after the free trial |
| Free plan | None | None |
| Free trial | None listed | 30-day free trial, no credit card required |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Botkeeper | Hubdoc Inc. |
| Price read from | botkeeper.com | hubdoc.com |
| Checked | Nov 12, 2026 | Nov 12, 2026 |
Worth knowing
Botkeeper
- It is sold to accounting firms, with one license per client entity, not to a business keeping its own books.
- The listed licenses are software only: the firm manages and administers the work, and extra services are bought separately.
- There is no free trial; monthly billing can be cancelled anytime, while an annual plan commits for the full year.
- Support is tiered, and the licenses include standard support with paid upgrades.
Hubdoc
- It captures and extracts documents; it is not a ledger and needs an accounting platform to post to.
- The pricing page lists a single $12 USD monthly plan and gives no annual option.
- The site now sits under the Xero name, so how it is bundled with Xero may change.
Key features
Botkeeper
- Transaction categorization
- Machine learning categorizes transactions and posts to the ledger only when confidence is high; lower-confidence items go to a review queue.
- Automated bank reconciliation
- Fetches statements, reconciles accounts and flags exceptions so the preparer reviews only what does not match.
- Journal entry automation
- Drafts journal entries and runs an end-of-month review with anomaly detection to support a faster close.
- Firm dashboard and close tracker
- Firm Insights and Close Tracker show automation performance and close status across all clients or for a single client.
- Client collaboration tools
- An Activity Hub, task and workflow tools, document storage and a password manager keep client requests in one place.
Hubdoc
- Document capture
- Import bills and receipts by photographing them in the mobile app, forwarding emails, uploading from a desktop or scanning.
- Data extraction
- Reads key information from bills, statements, invoices and receipts so it does not need to be typed in.
- Supplier rules
- Rules automate how receipts, bills and statements from a given supplier are coded when they are sent on.
- Accounting sync
- Sends documents and their data to Xero, QuickBooks Online and Bill.com.
- Collaboration and backup
- Several collaborators can work in one account, documents can be downloaded, and files can be synced to Box.
- Mobile apps
- Apps for smartphones and tablets on Apple and Android devices.
Plans
Botkeeper
1 - 4 Licenses$134
per license / month, billed annually ($149 billed monthly)
Software-only entity licenses for firms with a few clients; one license covers one client.
5 - 9 Licenses$98
per license / month, billed annually ($109 billed monthly)
Same features as every tier at a lower per-license rate.
10 - 24 Licenses$71
per license / month, billed annually ($79 billed monthly)
The tier the pricing page marks as most popular.
25+ Licenses$53
per license / month, billed annually ($59 billed monthly)
Lowest per-license rate, for firms that onboard 25 or more client entities.
Hubdoc
Hubdoc$12
per month after the 30-day trial
One plan with unlimited usage, multiple collaborators, tech support, downloads, backup and Box sync.
Ways to pay less
Botkeeper
- Annual discount
Save 10% with annual billing
The pricing page shows annual billing at 10% below the monthly per-license rate and gives volume tiers up to 25+ licenses.
Hubdoc
No public discounts listed.
Common questions
Which is cheaper, Botkeeper or Hubdoc?
As of Nov 12, 2026, Botkeeper starts at $53 per license / month at 25+ licenses, billed annually ($59 billed monthly), and Hubdoc starts at $12 USD per month after the free trial. One is priced for each person and the other is not, so which costs less depends on how many of you use it.
Which has a free plan, Botkeeper or Hubdoc?
As of Nov 12, 2026, neither Botkeeper nor Hubdoc has a free plan. Hubdoc has a free trial.
Which platforms do Botkeeper and Hubdoc run on?
As of Nov 12, 2026, only Hubdoc lists iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.