QuickFile review (2026): is the free plan enough?
UK online accounting, free for smaller ledgers
Black Friday: is there a QuickFile sale?
QuickFile report card
Very good · out of 4.0 · graded Nov 12, 2026
Best for free UK accounts for smaller ledgers
QuickFile is UK online accounting, free while your ledger stays under 1,000 entries in 12 months, with invoicing, MTD VAT returns, multi-currency and unlimited users. Past that it's £60 a year plus VAT, bank feeds cost £15 a year extra, and Power User features are a separate paid extra.
Who QuickFile is for
- Fits if you're a UK sole trader or small company with under 1,000 ledger entries a year
- Works for people who want MTD VAT returns without a subscription
Who QuickFile is not for
- Tight if you're busy: 1,001 entries or more moves you to £60 plus VAT a year
- Watch out: bank feeds cost £15 plus VAT a year and extra storage £9.99 per GB, with 1 GB included
- Watch out: Power User features cost extra on the free tiers, and the page doesn't state the price
- Skip it if you're an accountant or bookkeeper: you're directed to QuickFile Affinity instead
Why QuickFile gets a 3.0
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- AValue for moneyFree below 1,000 ledger entries a year, then £60 plus VAT a year, well under 60% of the $15 a month that starts this category's cheaper quarter.
- BFree plan and trialFree while the 12-month ledger stays under 1,000 entries, with unlimited users. A small business can live on it, but a busy one passes the cap.
- BFeaturesInvoicing, estimates, VAT returns, purchases, banking automation and an API. The listing's limits are paid extras, not missing parts of the job.
- CEase of useNo store rating on record. You set up the ledger and bank feeds yourself, with help pages to lean on.
- BPlatforms and integrationsWeb, iPhone and Android, with an API. No desktop app is listed.
What these grades rest on. Graded from this listing, whose facts were read from QuickFile's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/quickfile#review"><img src="https://toolgpa.com/badge/quickfile.svg" alt="QuickFile: 3.0 GPA on ToolGPA" width="196" height="56"></a>Where QuickFile stands among accounting and invoicing tools
QuickFile's GPA of 3.0 is higher than 62 of the 65 other accounting and invoicing tools we grade.
It stands best on value for money (A, above 58 of 65) and worst on ease of use (C, above 1).
Its paid plans start at about $6.70 a month, against a middle price of $18.09 for the category: 5 of the 54 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 1 tool scores higher and costs less.
Each grade against the category
Every bar is all 66 accounting and invoicing tools we grade, cut by the letter each got. QuickFile’s own letter is outlined.
- AValue for moneyAbove 58 of 65, level with 7
- BFree plan and trialAbove 50 of 65, level with 10
- BFeaturesAbove 51 of 65, level with 14
- CEase of useAbove 1 of 65, level with 56
- BPlatforms and integrationsAbove 13 of 65, level with 46
Price against what you get
Each dot is one of 58 accounting and invoicing tools. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep QuickFile, or make your own?
Keep it
To replace QuickFile you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 3.0 is higher than 62 of the 65 other accounting and invoicing tools we grade. It costs $80.39 a year.
What you could make
- Invoicing, quotes and estimates, expense tracking and reports: an app builder makes these well.
What you could not
- Live feeds from your bank, which take an agreement with each bank or a service that has them.
- A real app for iOS and Android. Something home-made would be a web page.
- An API that other software can build on.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. QuickFile’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is QuickFile?
QuickFile is UK online accounting software that charges by the size of the account's nominal ledger instead of by user. Accounts under 1,000 ledger entries over 12 months pay nothing, and larger ones pay a yearly fee. It covers invoicing, estimates, purchases and receipts, bank automation, multi-currency and VAT returns that work with Making Tax Digital.
Worth knowing
- Prices exclude VAT; the paid tiers apply from 1,001 ledger entries in a rolling 12 months.
- Bank feeds cost an extra £15 plus VAT a year, and extra file storage is £9.99 per GB a year, with 1 GB included.
- Power User features cost extra on the free tiers, and the pricing page does not state that price.
- Accountants and bookkeepers are directed to the separate QuickFile Affinity product.
Key features
- Invoicing and estimates
- Branded invoices and quotations, with a client area, reusable inventory items and multi-currency support.
- VAT returns
- MTD-compatible VAT returns on every plan; MTD VAT bridging and MTD ITSA readiness are listed as Power User features.
- Purchases and receipts
- Receipt and purchase management, with receipts photographed and stored from the iOS and Android mobile app.
- Banking automation
- Automated bank feeds are an add-on at £15 plus VAT a year; the vendor lists the supported banks.
- Power User features
- Segmented profit and loss, custom trading styles, invoice revision history, cryptocurrency tracking and bulk invoice entry.
- API access
- API access and free unlimited users are included on all plans, along with two-factor authentication and daily backups.
QuickFile pricing
As of Nov 12, 2026, QuickFile has a free plan, and paid plans start at £60 per year, plus VAT, for accounts over 1,000 ledger entries.
- Starts at
- £60 per year, plus VAT, for accounts over 1,000 ledger entries
- Free plan
- Free while the 12-month nominal ledger stays under 1,000 entries, with invoicing, MTD VAT returns, multi-currency and unlimited users.
- Free trial
- None listed
| Plan | Price | What you get |
|---|---|---|
| Extra Small, Small and Medium | £0 | Up to 1,000 ledger entries in 12 months; Power User features are a separate paid subscription. |
| Large and Extra Large | £60per year, plus VAT | For 1,001 ledger entries and up, including Power User features; accounts over 40,000 entries need an enterprise quote. |
Read from quickfile.co.uk on Nov 12, 2026. Prices change, so confirm with QuickFile before you buy.
QuickFile alternatives
- QuickFile vs Clear Books
Free plan · from £5/mo
- QuickFile vs IRIS KashFlow
Free trial · from £13.50/mo
- QuickFile vs FreeAgent
Free trial · from $27/mo
- QuickFile vs Xero
Free trial · from $27/mo
Common questions
Does QuickFile have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. QuickFile is listed for Web, iOS and Android.
Does QuickFile have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. QuickFile is listed for Web, iOS and Android.
Is QuickFile open source?
QuickFile is not described as open source on its own site, as read on Nov 12, 2026.
Does QuickFile have an API?
Yes. QuickFile offers a public API, according to its own site.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 12, 2026.