Hubdoc vs Shoeboxed (2026): which should you pick?

Pick Hubdoc if

• Fits if you already use Xero or QuickBooks Online and drown in paper bills
• Works for bookkeepers who want supplier documents collected automatically

Look elsewhere if

• Not for you if you need a ledger, because it captures documents and doesn't keep books
• Skip it if you want a free plan, as it's a 30-day trial and then $12 a month
• Watch out: the pricing page lists one monthly plan and no annual option
• Watch out: the site sits under the Xero name now, so how it's bundled may change

Pick Shoeboxed if

• Fits if you'd rather post a pile of paper receipts than scan them one by one
• Works for people who drive for work and want mileage and receipts in one place at tax time

Look elsewhere if

• Skip it if you want to try it before paying: the card is charged at sign-up, and the refund window closes once an envelope ships
• Not for you if you need your books kept too, as it only captures receipts and mileage
• Tight if you snap a lot on Starter: 50 digital scans a month and 20 paper a year, then $0.07 to $2 a scan
• Pricey if you need QuickBooks Online, Xero or Gmail sync, as they start on Pro at $24.75 a month billed yearly
• Watch out: Starter keeps scans for 3 years only, and cancelling means calling the billing team

Hubdoc

• It captures and extracts documents; it is not a ledger and needs an accounting platform to post to.
• The pricing page lists a single $12 USD monthly plan and gives no annual option.
• The site now sits under the Xero name, so how it is bundled with Xero may change.

Shoeboxed

• There is no free plan or free trial: the card is charged at sign-up, with a 30-day money-back guarantee that ends once a Magic Envelope has been shipped.
• Scans past a plan's allowance cost extra, from $0.07 to $0.19 per digital scan and $0.77 to $2 per paper scan, and extra envelopes are $9 each.
• QuickBooks Online, Xero and Gmail sync need Pro or higher, and Starter keeps digital scans for 3 years rather than for as long as the account is active.
• It captures receipts and mileage but does not keep books; cancelling means calling the billing team rather than doing it in the account.

Hubdoc

Document capture

Import bills and receipts by photographing them in the mobile app, forwarding emails, uploading from a desktop or scanning.

Data extraction

Reads key information from bills, statements, invoices and receipts so it does not need to be typed in.

Supplier rules

Rules automate how receipts, bills and statements from a given supplier are coded when they are sent on.

Accounting sync

Sends documents and their data to Xero, QuickBooks Online and Bill.com.

Collaboration and backup

Several collaborators can work in one account, documents can be downloaded, and files can be synced to Box.

Mobile apps

Apps for smartphones and tablets on Apple and Android devices.

Shoeboxed

Magic Envelope mail-in scanning

Mail paper receipts and documents in a postage-paid envelope; staff in Durham scan and categorize them, then shred them or send them back, as you choose.

Several ways to send receipts

Snap receipts in the iOS and Android app, forward them to an account email address, drag them in from a computer, or import e-receipts with Gmail sync on Pro and up.

Human-checked data extraction

OCR pulls the vendor, total, date, sales tax and payment type, and Shoeboxed staff check the result before it lands in the account.

Tax categories and expense reports

Receipts are sorted into 15 standard tax categories or your own, and reports with the receipt images attached can be exported, shared or printed.

Automatic mileage tracking

The mobile app logs business trips by GPS in the background and sends a daily summary to confirm. It is included on every plan.

Accounting software sync

Pro and higher connect to QuickBooks Online and Xero; every plan exports CSV, and receipts can also go to Wave, Evernote and Dropbox.

Hubdoc

• Hubdoc$12

  per month after the 30-day trial

  One plan with unlimited usage, multiple collaborators, tech support, downloads, backup and Box sync.

Shoeboxed

• Starter$8.08

  per month for up to 3 users, billed annually ($9 billed monthly)

  50 digital scans a month, 20 paper scans a year, 1 Magic Envelope a year and 3 years of scan storage. Billed as $97 a year.

• Pro$24.75

  per month for up to 5 users, billed annually ($29 billed monthly)

  250 digital and 50 paper scans a month, an envelope each quarter, Gmail receipt sync, QuickBooks Online and Xero, and phone support.

• Plus$66.42

  per month for up to 10 users, billed annually ($79 billed monthly)

  1,000 digital and 150 paper scans a month, a Magic Envelope every month and priority support. Billed as $797 a year.

• Paper Plus$166.42

  per month for up to 10 users, billed annually ($179 billed monthly)

  For heavy paper volume: 5,000 digital and 300 paper scans a month and 2 Magic Envelopes a month. Billed as $1,997 a year.

Hubdoc

No public discounts listed.

Shoeboxed

• Annual discount

  Save 11% to 19% with yearly billing

  Starter is $97 a year against $9 a month, Pro $297 against $29 and Plus $797 against $79; the pricing page gives the saving as 11%, 17% and 19%.