Dext vs Hubdoc (2026): which should you pick?

Pick Dext if

• Fits if sorting receipts is the worst part of doing your books
• Works for bookkeeping firms chasing paperwork from 10 or more clients

Look elsewhere if

• Skip it if you were hoping to drop your accounting software, as Dext only feeds it
• Tight if you file more than 250 documents a month, since extras wait unread until next month or an upgrade
• Pricey if you need line items or statements read, as those are add-ons from $13 to $20.50 a month
• Watch out: firm plans need at least 10 clients, and Data health and insights is $7.50 per client extra
• Watch out: annual plans need 30 days' notice to cancel, and more than 5 business entities needs a quote

Pick Hubdoc if

• Fits if you already use Xero or QuickBooks Online and drown in paper bills
• Works for bookkeepers who want supplier documents collected automatically

Look elsewhere if

• Not for you if you need a ledger, because it captures documents and doesn't keep books
• Skip it if you want a free plan, as it's a 30-day trial and then $12 a month
• Watch out: the pricing page lists one monthly plan and no annual option
• Watch out: the site sits under the Xero name now, so how it's bundled may change

Dext

• Dext is not a ledger: it sends coded documents to accounting software such as Xero, QuickBooks or Sage, which is bought separately.
• After the monthly document allowance is used, uploads wait unread until the next billing date or an upgrade; over 5 business entities needs a quote.
• Line item, supplier statement and bank statement extraction past the free credits cost from $20.50, $20.50 and $13 a month, or $0.50, $0.50 and $0.32 a document.
• Firm plans need at least 10 clients, Data health and insights costs $7.50 per client a month extra, and annual plans need 30 days' notice to cancel.

Hubdoc

• It captures and extracts documents; it is not a ledger and needs an accounting platform to post to.
• The pricing page lists a single $12 USD monthly plan and gives no annual option.
• The site now sits under the Xero name, so how it is bundled with Xero may change.

Dext

Capture from phone, email or WhatsApp

Send receipts, invoices and statements from the mobile app, an email-in address, WhatsApp or an upload, or have Dext fetch invoices from suppliers directly.

Data extraction and coding

Reads supplier, date, amount, tax and line items (Dext states over 99% accuracy), suggests categories and applies supplier rules before publishing.

Accounting software sync

Publishes coded documents to 36+ accounting and e-commerce platforms, including Xero, QuickBooks and Sage, and pulls bank feeds from over 11,500 banks.

Employee expenses and mileage

Staff submit expense claims and mileage in the app, managers approve them, and each claim syncs to the books with an audit trail.

AI Assist

A paid add-on that learns the choices you make on suppliers, categories and splits and proposes automations for you to approve.

Vault document storage

Keeps every original document for at least ten years, tagged and searchable. Free up to 100MB, with more storage from $4 a month.

Hubdoc

Document capture

Import bills and receipts by photographing them in the mobile app, forwarding emails, uploading from a desktop or scanning.

Data extraction

Reads key information from bills, statements, invoices and receipts so it does not need to be typed in.

Supplier rules

Rules automate how receipts, bills and statements from a given supplier are coded when they are sent on.

Accounting sync

Sends documents and their data to Xero, QuickBooks Online and Bill.com.

Collaboration and backup

Several collaborators can work in one account, documents can be downloaded, and files can be synced to Box.

Mobile apps

Apps for smartphones and tablets on Apple and Android devices.

Dext

• Business$25.21

  per month for up to 250 documents, billed annually ($31.50 monthly)

  5 users, capture, extraction and accounting sync. A slider adds users and documents: $48.75 a month billed annually at 10 users and 500 documents.

• Essentials$17.70

  per client / month, on an annual subscription billed monthly

  For accounting and bookkeeping firms, 10-client minimum. Capture and processing for business and self-employed clients; the rate per client varies with the count.

• Advanced$19.20

  per client / month, on an annual subscription billed monthly

  For firms, 10-client minimum. Adds advanced automation, practice insights and controls; the rate per client varies with the count.

Hubdoc

• Hubdoc$12

  per month after the 30-day trial

  One plan with unlimited usage, multiple collaborators, tech support, downloads, backup and Box sync.

Dext

• Annual discount

  Up to 20% off business plans with yearly billing

  The entry business plan costs $25.21 a month billed annually ($302.50 a year) against $31.50 billed monthly.

• Annual discount

  13% off firm plans on an annual subscription

  The pricing page for accounting and bookkeeping firms labels its annual subscription 13% off the monthly rate.

Hubdoc

No public discounts listed.