The Caspio Insider’s Guide
Everything we know about Caspio in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Caspio
The Insider’s Guide
Low-code platform for database-driven web apps
Every plan, grade, refund rule and rival among spreadsheet and database tools, read from Caspio’s own pages.
Made by Caspio, Inc. · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Caspio’s own pages, its app-store listings and our grades. Every fact in it is on Caspio’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 4 of the 42 other spreadsheet and database tools we grade
Caspio is a low-code platform for building database-driven web apps, forms, reports and portals for internal or outside users. Every plan has unlimited app users, and prices rise by tier with records, automation limits and support. An AI builder and an MCP server are included.
To get you started, here are 9 things to know about Caspio, taken from its own pages and our grades.
It is a web app where the work is building the app, so there is a learning curve.
- 1
Best for database apps and portals with unlimited users
Caspio builds database-driven web apps, forms and portals, and every plan allows unlimited app users.
- 2
Paid plans start at $270 a month
As its pricing page puts it: $270 per month, billed annually ($300 billed monthly).
- 3
You can try it first
Free trial, length not stated on the pricing page
- 4
It runs on Web
Web.
- 5
Visual app builder
Build forms, reports, charts, calendars and search pages and deploy on your own site or Caspio hosting.
- 6
AI tools
Caspi, the AI app builder, chat agent, AI workflows and an MCP server for ChatGPT and Claude.
- 7
Automation
Triggered actions, scheduled tasks and import and export jobs, with run limits that rise by plan.
- 8
A 2.0 GPA, above 4 of 42
That is against the other spreadsheet and database tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Caspio you would be making a builder that other people can use without writing code. That is not a weekend's work, with an AI app builder or without one.
Caspio at a glance
- Pricing
- Free trial, from $270 per month, billed annually ($300 billed monthly)
- Free plan
- No
- Free trial
- Free trial, length not stated on the pricing page
- Runs on
- Web
- Made by
- Caspio, Inc.
- Category
- Spreadsheets & Databases
- Our grade
- 2.0 GPA, fair
The report card
Best for database apps and portals with unlimited users
Caspio builds database-driven web apps, forms and portals, and every plan allows unlimited app users. Team starts at $270 a month on annual billing and caps you at 5 app authors and 250K records, and onboarding is an extra fee on top.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Team is $270 a month on annual billing ($300 monthly), with no per-user fee. For five people that is $54 each, against $12 in the middle of spreadsheet tools, and one person pays the same $270. |
| Free plan and trial | D | There is a free trial but its length isn't stated on the pricing page, and whether it needs a card isn't stated either. No free plan. |
| Features | B | Visual app builder, automation, identity management, a REST API and webhooks, and a compliance edition. Nothing is missing from the core job on the listing, though heavier use pushes you to a dearer plan. |
| Ease of use | C | No store rating on record. It is a web app where the work is building the app, so there is a learning curve. |
| Platforms and integrations | B | Web only, with Zapier, Stripe, PayPal, HubSpot and Slack links and a REST API. No desktop or phone app is listed. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Caspio is for
- Fits if you build portals for outside users and don't want to pay per person
- Makes sense if you need compliance options like a HIPAA-style edition
Who it is not for
- Pricey if you are one person or a small team, as the floor is $270 a month on annual billing
- Tight if you grow, since Team stops at 5 app authors and 250K records
- Watch out: onboarding is a separate fee, $600 for Jumpstart or $1,800 for Enterprise Onboarding
- Watch out: SMS and some extensions use credit-based billing
- Watch out: the free trial length isn't stated
Good to know
Good for
- Organizations serving many outside users, since app users are unlimited
- Teams needing HIPAA-grade hosting through the compliance edition
- Builders who want hosted apps or embedded apps on their own site
Worth knowing
- Team allows 5 app authors and 250K records; heavier use needs Business at $540 a month on annual billing.
- Pricing is USD by default; the page also shows other currencies.
- Onboarding is a separate one-time fee: Jumpstart $600 or Enterprise Onboarding $1,800.
- SMS and some extensions use credit-based billing.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$270
A month to start
Caspio is a paid product with a free trial, starting at $270 per month, billed annually ($300 billed monthly).
There is a free trial but its length isn't stated on the pricing page, and whether it needs a card isn't stated either.
Team
$270
per month, billed annually ($300 billed monthly)
Unlimited app users, 5 app authors, 250K records, 50 GB files, chat support and 100 DataPages.
Business
$540
per month, billed annually ($600 billed monthly)
Unlimited authors, 1M records, 100 GB files, chat and phone support, 200 DataPages, custom domain.
Enterprise
Custom
2M+ records, unlimited DataPages, 2-hour ticket response and governance features. Sold through sales.
Trying it first
Free trial, length not stated on the pricing page
Read from caspio.com on Nov 12, 2026.
Ways to pay less
Annual discount
Save 10% with annual billing
The pricing page lists a 10% saving for paying annually: Team $270 and Business $540 a month.
Stated on caspio.comNonprofit
Extra discounts for nonprofits
The pricing page mentions extra discounts for nonprofits and qualifying countries; the amounts are not shown there.
Stated on caspio.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Low-code platform for database-driven web apps. Here is what it does, as its own site describes it, and what it covers: public API, AI features, databases, app builder, no-code, forms.
Visual app builder, automation, identity management, a REST API and webhooks, and a compliance edition.
- Visual app builder
- Build forms, reports, charts, calendars and search pages and deploy on your own site or Caspio hosting.
- AI tools
- Caspi, the AI app builder, chat agent, AI workflows and an MCP server for ChatGPT and Claude.
- Automation
- Triggered actions, scheduled tasks and import and export jobs, with run limits that rise by plan.
- Identity management
- Directories, two-factor authentication for end users, SAML in and out, and custom email templates.
- REST API and webhooks
- REST API, Zapier and webhooks with monthly integration call allowances: 500K on Team, 1M on Business.
- Compliance edition
- A HIPAA and compliance edition on separate infrastructure with a signed BAA, from $500 a month on a 1-year term.
Where it runs
- Web
What it works with
- Zapier
- Stripe
- PayPal
- HubSpot
- Slack
- Zoom
- ChatGPT
- Claude
Caspio is made by Caspio, Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
4/42
Other spreadsheet and database tools it is graded above
Caspio's GPA of 2.0 is higher than 4 of the 42 other spreadsheet and database tools we grade, and level with 4.
It stands best on features (B, above 19 of 42) and worst on value for money (D, above 1).
Its paid plans start at $270 a month, against a middle price of $11.38 for the category: 34 of the 35 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 7 tools score higher and cost less.
Each grade against the category
Every bar is all 43 spreadsheet and database tools we grade, cut by the letter each got. Caspio’s own letter is outlined.
- DValue for moneyAbove 1 of 42
- DFree plan and trialAbove 1 of 42
- BFeaturesAbove 19 of 42
- CEase of useAbove 5 of 42
- BPlatforms and integrationsAbove 7 of 42
Price against what you get
Each dot is one of 42 spreadsheet and database tools. Further left costs less; higher up scores better on features, ease of use and platforms. Caspio is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Caspio you would be making a builder that other people can use without writing code. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 34 of the 42 other spreadsheet and database tools grade higher. It costs $3,240 a year.
What you could make
- Forms: an app builder makes this well.
What you could not
- A builder that other people can use without writing code.
- A tool that builds and hosts other apps.
- Databases with views, filters and links between them.
- It plugs into other products, Zapier, Stripe and PayPal among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
- What a company asks for before it lets staff use something: single sign-on and HIPAA.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Caspio’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Knack, Quickbase, Kintone, Ragic and Claris FileMaker
The 5 tools Caspio is most often weighed against, with where each one differs from it.
- 2.4GPA
Knack
Free trial · from $49/mo
No-code online database and web app builder.
- Knack also covers workflow automation.
- 2.0GPA
Quickbase
Free trial · from $35/mo
Low-code platform for custom work apps and workflows.
- Caspio also covers forms.
- Quickbase also covers workflow automation and reports.
- 2.2GPA
Kintone
Free trial · from $24/mo
No-code database apps with workflows and team discussion.
- Only Kintone lists iOS and Android apps.
- Caspio also covers forms.
- Kintone also covers workflow automation.
- 2.8GPA
Ragic
Free plan · from $5/mo
No-code database builder with a spreadsheet-style interface.
- Ragic has a free plan. Caspio does not, though it has a free trial.
- Only Ragic lists iOS and Android apps.
- Caspio also covers app builder.
- 2.4GPA
Claris FileMaker
Free trial · from $17.50/mo
Low-code platform for custom database apps on desktop, iOS and web.
- Only Claris FileMaker lists macOS, Windows and iOS apps.
- Claris FileMaker is self-hostable, according to its own site.
- Caspio also covers no-code and forms.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Caspio free?
No, Caspio is a paid product, but you can try it first. Free trial, length not stated on the pricing page.
How much does Caspio cost?
Caspio lists 3 plans. Team: $270 per month, billed annually ($300 billed monthly).
What platforms does Caspio work on?
Caspio is available on Web.
Does Caspio offer any discounts?
Caspio publicly lists the following: Save 10% with annual billing; Extra discounts for nonprofits.
Does Caspio have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. Caspio is listed for Web.
Does Caspio have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. Caspio is listed for Web.
Is Caspio open source?
Caspio is not described as open source on its own site, as read on Nov 12, 2026.
Does Caspio have an API?
Yes. Caspio offers a public API, according to its own site.
What does Caspio integrate with?
Caspio's listing names Zapier, Stripe, PayPal, HubSpot, Slack, Zoom, ChatGPT and Claude.
Who makes Caspio?
Caspio is made by Caspio, Inc.
What are the alternatives to Caspio?
The closest alternatives to Caspio in our directory are Knack, Quickbase, Kintone, Ragic and Claris FileMaker.
How does Caspio compare with other spreadsheet and database tools?
Caspio's GPA of 2.0 is higher than 4 of the 42 other spreadsheet and database tools we grade, and level with 4.
Is Caspio good value for money?
ToolGPA grades Caspio D for value for money. Its paid plans start at $270 a month, against a middle price of $11.38 for the category: 34 of the 35 others that charge start lower.
Could I make my own version of Caspio?
To replace Caspio you would be making a builder that other people can use without writing code.
Where this guide comes from
The prices, plans, platforms and features were read from Caspio’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Caspio's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Caspio, Inc. Prices change, so check caspio.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Caspio, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/caspio
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Caspio: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/caspio
Know someone choosing between spreadsheet and database tools?
Send them this guide: toolgpa.com/tools/caspio/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded spreadsheet and database tools after Caspio, each with an Insider's Guide of its own.
- Spreadsheets & Databases Insider's GuideEvery one of the 43 spreadsheet and database tools we grade, compared
- Zoho Sheet Insider's GuideCollaborative online spreadsheet with a free version3.6 GPA
- Google Sheets Insider's GuideBrowser-based spreadsheet, free with a Google Account3.4 GPA
- Microsoft Excel Insider's GuideSpreadsheet app sold with Microsoft 365, free in the browser3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Caspio’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Caspio is a trademark of its owner, and this guide is not made, paid for or approved by Caspio, Inc. Prices and plans change: check caspio.com before you buy.