Caspio vs Quickbase (2026): which should you pick?
As of Nov 12, 2026, Caspio and Quickbase share a 2.0 GPA, neither has a free plan and their prices can't be set side by side, so the choice depends on which features you need.
Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA
They get the same grade on all five counts.
Price, platforms and features side by side. The table says where each price was read and when.
Caspio
Low-code platform for database-driven web apps
Quickbase
Low-code platform for custom work apps and workflows
Which one is for you
Pick Caspio if
- Fits if you build portals for outside users and don't want to pay per person
- Makes sense if you need compliance options like a HIPAA-style edition
Look elsewhere if
- Pricey if you are one person or a small team, as the floor is $270 a month on annual billing
- Tight if you grow, since Team stops at 5 app authors and 250K records
- Watch out: onboarding is a separate fee, $600 for Jumpstart or $1,800 for Enterprise Onboarding
- Watch out: SMS and some extensions use credit-based billing
- Watch out: the free trial length isn't stated
Pick Quickbase if
- Fits if an operations or compliance team needs custom apps with audit logs
- Makes sense if you will want Gantt charts and SSO later
Look elsewhere if
- Pricey if you are small, as the platform minimum on top of $35 per user is not shown
- Skip it if you want a quick price, since plans are sold through a contact form
- Tight if you need SSO, SCIM, Gantt charts, a sandbox or HIPAA support, which need Business at $55
- Watch out: extensions and the AI Intelligence Pack are add-ons
How we grade them
| 2.0GPACaspioFair | 2.0GPAQuickbaseFair | |
|---|---|---|
| Value for money | DTeam is $270 a month on annual billing ($300 monthly), with no per-user fee. For five people that is $54 each, against $12 in the middle of spreadsheet tools, and one person pays the same $270. | DTeam is $35 per user a month priced annually, plus a platform minimum fee the page does not show. Spreadsheet tools sit at $12 in the middle and $31 for the dearer quarter. |
| Free plan and trial | DThere is a free trial but its length isn't stated on the pricing page, and whether it needs a card isn't stated either. No free plan. | DA 30-day trial with all Business features, but the page doesn't say whether it needs a card. There is no free plan. |
| Features | BVisual app builder, automation, identity management, a REST API and webhooks, and a compliance edition. Nothing is missing from the core job on the listing, though heavier use pushes you to a dearer plan. | BApp builder, reports and charts, workflow automation, AI, security and compliance, extensions and APIs. Nothing in the listing shows a missing core piece. |
| Ease of use | CNo store rating on record. It is a web app where the work is building the app, so there is a learning curve. | CNo store rating on record. It is a web app where the work is building the apps, so there is a learning curve. |
| Platforms and integrations | BWeb only, with Zapier, Stripe, PayPal, HubSpot and Slack links and a REST API. No desktop or phone app is listed. | BWeb only, with extensions and APIs. No desktop or phone app is listed. |
| Best for | database apps and portals with unlimited users | operations teams building company work apps |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Caspio and Quickbase. How we grade
Price against what you get
Caspio starts at $270 a month and scores 2.7 out of 4 on features, ease of use and platforms. Quickbase starts at $35 a month for each person and scores 2.7.
They score the same, and Quickbase starts $235 a month lower. Of the other spreadsheet and database tools on the chart, 7 score higher than Caspio for less, and 7 score higher than Quickbase for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Caspio also covers forms.
- Quickbase also covers workflow automation and reports.
At a glance
| Caspio | Quickbase | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | $270 per month, billed annually ($300 billed monthly) | $35 per user / month, priced annually, plus a platform minimum |
| Free plan | None | None |
| Free trial | Free trial, length not stated on the pricing page | 30-day free trial with all Business plan features |
| Web | ||
| Made by | Caspio, Inc. | Quickbase |
| Price read from | caspio.com | quickbase.com |
| Checked | Nov 12, 2026 | Nov 12, 2026 |
Worth knowing
Caspio
- Team allows 5 app authors and 250K records; heavier use needs Business at $540 a month on annual billing.
- Pricing is USD by default; the page also shows other currencies.
- Onboarding is a separate one-time fee: Jumpstart $600 or Enterprise Onboarding $1,800.
- SMS and some extensions use credit-based billing.
Quickbase
- Listed per-user prices do not include a platform minimum fee; its amount is not shown on the page.
- Plans are sold through the contact form; the free 30-day trial includes Business plan features.
- SSO, SCIM, Gantt charts, sandbox and HIPAA support need the Business plan or higher.
- Extensions and the AI Intelligence Pack are add-ons.
Key features
Caspio
- Visual app builder
- Build forms, reports, charts, calendars and search pages and deploy on your own site or Caspio hosting.
- AI tools
- Caspi, the AI app builder, chat agent, AI workflows and an MCP server for ChatGPT and Claude.
- Automation
- Triggered actions, scheduled tasks and import and export jobs, with run limits that rise by plan.
- Identity management
- Directories, two-factor authentication for end users, SAML in and out, and custom email templates.
- REST API and webhooks
- REST API, Zapier and webhooks with monthly integration call allowances: 500K on Team, 1M on Business.
- Compliance edition
- A HIPAA and compliance edition on separate infrastructure with a signed BAA, from $500 a month on a 1-year term.
Quickbase
- Visual app builder
- Build apps and workflows visually, from app templates or an AI prompt.
- Reports and charts
- Grid, map, calendar and kanban reports plus line, pie and bar charts, with personalized dashboards.
- Workflow automation
- A visual workflow builder, custom emails, secure links for outside stakeholders and document creation.
- Quickbase AI
- AI features for building apps, turning spreadsheets into apps and an agent over your apps; an AI Intelligence Pack add-on is optional.
- Security and compliance
- Audit logs and encryption on Team; Business adds SSO, SCIM, sandbox and FDA and HIPAA support.
- Extensions and APIs
- RESTful APIs on every plan and nine extensions such as XL Docs and JuicedSign as an add-on.
Plans
Caspio
Team$270
per month, billed annually ($300 billed monthly)
Unlimited app users, 5 app authors, 250K records, 50 GB files, chat support and 100 DataPages.
Business$540
per month, billed annually ($600 billed monthly)
Unlimited authors, 1M records, 100 GB files, chat and phone support, 200 DataPages, custom domain.
EnterpriseCustom
2M+ records, unlimited DataPages, 2-hour ticket response and governance features. Sold through sales.
Quickbase
Team$35
per user / month, priced annually, plus platform minimum
Dashboards, 13+ report types, workflow automation, audit logs, encryption. Cost excludes the platform minimum.
Business$55
per user / month, priced annually, plus platform minimum
Adds SSO and SCIM, Gantt charts, sandbox and FDA and HIPAA compliance. Cost excludes the platform minimum.
EnterpriseCustom
Adds advanced performance tools, advanced data encryption and data warehouse integrations. Sold through sales.
Ways to pay less
Caspio
- Annual discount
Save 10% with annual billing
The pricing page lists a 10% saving for paying annually: Team $270 and Business $540 a month.
- Nonprofit
Extra discounts for nonprofits
The pricing page mentions extra discounts for nonprofits and qualifying countries; the amounts are not shown there.
Quickbase
No public discounts listed.
Common questions
Which is cheaper, Caspio or Quickbase?
As of Nov 12, 2026, Caspio starts at $270 per month, billed annually ($300 billed monthly), and Quickbase starts at $35 per user / month, priced annually, plus a platform minimum. One is priced for each person and the other is not, so which costs less depends on how many of you use it.
Which has a free plan, Caspio or Quickbase?
As of Nov 12, 2026, neither Caspio nor Quickbase has a free plan. Both have a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.