Microsoft Lists
Information-tracking lists app included with Microsoft 365
What is Microsoft Lists?
Microsoft Lists is the information-tracking app in Microsoft 365. Teams build a list from a template, an Excel or CSV file, an existing list or a blank start, add columns for different types of data, and look at the same items as a grid, a calendar or a gallery. Lists can be created in the Lists app, in SharePoint or as tabs in Microsoft Teams channels, and the app comes with Microsoft 365 business and enterprise plans rather than being sold on its own.
Microsoft Lists is a paid product with a free trial, starting at $5.40 per user / month, paid yearly (Microsoft 365 Business Basic, no Teams). See every plan
Good for
- Organizations already paying for Microsoft 365 that need shared trackers
- Teams that want a tracker beside the conversation in a Teams channel
- Tracking issues, assets, events and onboarding from ready-made templates
Worth knowing
- Lists is not sold on its own: it comes with Microsoft 365 business and enterprise plans, which are priced per user.
- The iOS and Android apps were retired in mid-November 2025. On a phone, Lists runs in a mobile browser or inside Teams.
- A list can hold up to 30 million items, but a view that shows more than 5,000 can run into the list view threshold.
- Help pages direct users to a work or school account. Lists for personal Microsoft accounts is offered only as a preview.
Key features
- Templates and imports
- Ready-made templates such as Issue tracker, Asset manager, Event itinerary and Onboarding checklist. A list can also start from an Excel workbook, a CSV file, an existing list or a blank page.
- Grid, calendar and gallery views
- The same items can be shown as a list, a calendar or a gallery, and saved views can sort, group and filter them. A single view can display at most 5,000 items.
- Conditional formatting
- View formatting highlights rows that meet a condition, such as a status set to Blocked, and alternating row styles are built in. An advanced mode accepts JSON.
- Rules
- A rule pairs a trigger, such as an item being modified or a column value changing, with an action such as emailing someone. Date-approaching rules are limited to two per list.
- Lists in Microsoft Teams
- A list can be added as a tab in a Teams channel, next to the conversation. Lists are created in the desktop or web version of Teams; on mobile, members can view and edit but not create them.
- Power Apps and Power Automate
- Forms can be extended with Power Apps and workflows built with Power Automate, using a list as the data source for a custom app.
Microsoft Lists pricing
- Starts at
- $5.40 per user / month, paid yearly (Microsoft 365 Business Basic, no Teams)
- Free plan
- None
- Free trial
- One-month free trial of the Microsoft 365 business plans; a credit card is required to sign up
| Plan | Price | What you get |
|---|---|---|
| Microsoft 365 Business Basic | $7.00per user / month, paid yearly ($8.40 on a monthly subscription) | Lists with SharePoint, Teams, web and mobile Office apps, business email and 1 TB of storage per user. The version without Teams is $5.40. |
| Microsoft 365 Business Standard | $14.00per user / month, paid yearly ($16.80 on a monthly subscription) | Everything in Basic plus desktop versions of Word, Excel, PowerPoint and Outlook, Loop and Clipchamp. The version without Teams is $10.79. |
| Microsoft 365 Business Premium | $22.00per user / month, paid yearly ($26.40 on a monthly subscription) | Everything in Standard plus device management, protection against phishing and malware, and sensitive-data controls. $18.79 without Teams. |
| Business Standard with Copilot | $23.50per user / month, paid yearly | Business Standard with Microsoft 365 Copilot Business built into Word, Excel, PowerPoint, Outlook and Teams. $20.30 without Teams. |
| Business Premium with Copilot | $32.00per user / month, paid yearly | Business Premium with Microsoft 365 Copilot Business included. The version without Teams is $28.80. |
Read from microsoft.com on Oct 6, 2026. Prices change, so confirm with Microsoft Lists before you buy.
Ways to pay less
- Annual discountLower per-user price when paid yearly
Business Basic is $7.00 per user a month paid yearly against $8.40 on a monthly subscription, Standard $14.00 against $16.80 and Premium $22.00 against $26.40.
Stated on microsoft.com - NonprofitNonprofit grant and staff pricing
Eligible nonprofits get Microsoft 365 Business Basic as a grant, free for up to 300 users, with Business Standard at $3.50 and Business Premium at $5.50 per user a month, paid yearly.
Stated on microsoft.com
Works with
- Microsoft Teams
- SharePoint
- Power Automate
- Power Apps
- Excel
Microsoft Lists alternatives
- Microsoft Lists vs Airtable
Free plan · from $20/mo
- Microsoft Lists vs Smartsheet
Free trial · from $9/mo
- Microsoft Lists vs Zoho Tables
Free plan · from $4/mo
- Microsoft Lists vs Microsoft Access
Free trial · from $9.99/mo
- Microsoft Lists vs Microsoft Planner
Free trial · from $5.40/mo
Common questions
Is Microsoft Lists free?
No, Microsoft Lists is a paid product, but you can try it first. One-month free trial of the Microsoft 365 business plans; a credit card is required to sign up.
How much does Microsoft Lists cost?
Microsoft Lists lists 5 plans. Microsoft 365 Business Basic: $7.00 per user / month, paid yearly ($8.40 on a monthly subscription). Microsoft 365 Business Standard: $14.00 per user / month, paid yearly ($16.80 on a monthly subscription). Microsoft 365 Business Premium: $22.00 per user / month, paid yearly ($26.40 on a monthly subscription). Business Standard with Copilot: $23.50 per user / month, paid yearly. Business Premium with Copilot: $32.00 per user / month, paid yearly. Prices were read from microsoft.com on Oct 6, 2026.
What platforms does Microsoft Lists work on?
Microsoft Lists is available on Web.
Does Microsoft Lists offer any discounts?
Microsoft Lists publicly lists the following: Lower per-user price when paid yearly; Nonprofit grant and staff pricing.
Does Microsoft Lists have an Android app?
No Android app was listed when its pages were read on Oct 6, 2026. Microsoft Lists is listed for Web.
Does Microsoft Lists have an iPhone app?
No iPhone app was listed when its pages were read on Oct 6, 2026. Microsoft Lists is listed for Web.
Is Microsoft Lists open source?
Microsoft Lists is not described as open source on its own site, as read on Oct 6, 2026.
What does Microsoft Lists integrate with?
Microsoft Lists's listing names Microsoft Teams, SharePoint, Power Automate, Power Apps and Excel. A listing names up to eight integrations, so it may connect to more.
Who makes Microsoft Lists?
Microsoft Lists is made by Microsoft.
What are the alternatives to Microsoft Lists?
The closest alternatives to Microsoft Lists in our directory are Airtable, Smartsheet, Zoho Tables, Microsoft Access and Microsoft Planner. Each one has a side-by-side comparison with Microsoft Lists.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 6, 2026.
- microsoft.com/en-us/microsoft-365/microsoft-lists
- microsoft.com/en-us/microsoft-365/business/microsoft-365-plans-and-pricing
- microsoft.com/en-us/microsoft-365/business/microsoft-365-business-basic
- microsoft.com/en-us/microsoft-365/business/microsoft-365-business-standard
- microsoft.com/en-us/microsoft-365/business/microsoft-365-business-premium
- microsoft.com/en-us/microsoft-365/business/nonprofit-plans-and-pricing
- support.microsoft.com/en-us/sharepoint/lists/microsoft-lists-mobile-apps-retirement
- support.microsoft.com/en-us/sharepoint/lists/data-and-lists/what-is-a-list-in-microsoft-365
- support.microsoft.com/en-us/sharepoint/lists/create-a-list-from-the-lists-app
- support.microsoft.com/en-us/teams/platform/get-started-with-lists-in-teams
- support.microsoft.com/en-us/sharepoint/lists/data-and-lists/list-templates-in-microsoft-365
- support.microsoft.com/en-us/sharepoint/lists/documents-and-library/create-a-rule-to-automate-a-list-or-library
- support.microsoft.com/en-us/sharepoint/lists/data-and-lists/formatting-list-views
- support.microsoft.com/en-us/sharepoint/lists/data-and-lists/create-change-or-delete-a-view-of-a-list-or-library
- support.microsoft.com/en-us/sharepoint/lists/data-and-lists/list-view-threshold-for-large-lists-and-libraries