The Explain Everything Insider’s Guide
Everything we know about Explain Everything in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Explain Everything
The Insider’s Guide
Teaching whiteboard with slides, video recording and collaboration
Every plan, grade, refund rule and rival among whiteboard and mind map tools, read from Explain Everything’s own pages.
Made by Promethean · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Explain Everything’s own pages, its app-store listings and our grades. Every fact in it is on Explain Everything’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 12 of the 61 other whiteboard and mind map tools we grade
Explain Everything is an infinite-canvas whiteboard aimed at teaching. Users build interactive lessons, record video tutorials and work in a shared project with other people. Its homepage says it is joining Promethean, and the education plans carry a Promethean bundle.
To get you started, here are 9 things to know about Explain Everything, taken from its own pages and our grades.
- 1
Best for teachers recording lessons on a whiteboard
Explain Everything is a teaching whiteboard with slides and recorded video lessons, on browsers, iPads and Android devices.
- 2
Paid plans start at $7.49 a month
As its pricing page puts it: $7.49 per month, billed yearly ($9.99 billed monthly).
- 3
There is a free plan
Up to 3 projects with 1 slide each, 3-minute videos, 500 MB storage and 15-minute sessions for 1 collaborator.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Infinite-canvas whiteboard
All plans include the whiteboarding tools and an infinite canvas that takes PDFs, documents, images, presentations, audio and video.
- 6
Video recording
A project can be recorded as a video tutorial. Length is capped at 3 minutes on the free plan and unlimited on paid plans.
- 7
Collaboration
People can work in one project at the same time or at different times. Session length and group size depend on the plan.
- 8
A 2.2 GPA, above 12 of 61
That is against the other whiteboard and mind map tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
Nothing Explain Everything does is plain enough to make in a weekend. The 6 things listed below take a company.
Explain Everything at a glance
- Pricing
- Free plan, from $7.49 per month, billed yearly ($9.99 billed monthly)
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web, iOS, Android
- Made by
- Promethean
- Category
- Whiteboards & Mind Maps
- Our grade
- 2.2 GPA, fair
- Store rating
- 4.6 on the App Store, 8,913 ratings
The report card
Best for teachers recording lessons on a whiteboard
Explain Everything is a teaching whiteboard with slides and recorded video lessons, on browsers, iPads and Android devices. The free plan holds 3 one-slide projects with 3-minute videos, and schools buy custom plans with volume pricing.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Pro is $7.49 a month billed yearly, between the category's cheaper quarter at $5 and the dearer quarter at $9.99. Education Advanced is $69 a year. |
| Free plan and trial | C | The free plan has 3 projects, 1 slide each, 3-minute videos, 500 MB and 15-minute sessions with one collaborator. No card is needed. |
| Features | C | Infinite canvas, video recording and classroom tools. Gaps the listing shows: the free tier's size limits, and larger collaboration needs Team or a school plan. |
| Ease of use | C | No store rating on record. You build lessons slide by slide. |
| Platforms and integrations | B | Web, iOS and Android, with Google Drive, OneDrive, Dropbox, Canvas, Schoology, Moodle and Blackboard listed. No Mac or Windows download is named. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Explain Everything is for
- Fits if you record whiteboard lessons from an iPad or a browser
- Works for a school that hands out assignments through Canvas, Moodle or Blackboard
Who it is not for
- Tight if you stay free: one slide per project and 3-minute videos run out fast
- Skip it if you want a Mac or Windows app, as none is named
- Watch out: free collaboration is one person for 15 minutes at a time
- Watch out: the $69 educator plan covers one educator account, and schools get custom quotes
- Watch out: deployment through MDM and group settings need the Team plan
Good to know
Good for
- Teachers who build and record lessons on an iPad or in a browser
- Tutors and trainers who record explainer videos
- Schools that need LMS assignments and volume licensing
Worth knowing
- The Free plan allows 3 projects with a single slide each, 3-minute videos and 15-minute collaboration sessions.
- Group-wide settings, license deployment through MDM and larger collaboration need the Team plan or a custom school plan.
- The pricing page lists iPads, iPhones, Chromebooks, Android devices and a browser app, with no separate Mac or Windows download named.
- Schools buy custom plans with volume pricing; the $69 Advanced plan covers one educator account.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$7.49
A month to start. There is a free plan too
Explain Everything has a free plan. Paid plans start at $7.49 per month, billed yearly ($9.99 billed monthly).
Free
$0
Up to 3 projects, 1 slide per project, 3-minute videos, 500 MB cloud storage, 1-on-1 collaboration for up to 15 minutes.
Pro
$7.49
per month, billed yearly ($9.99 billed monthly)
Unlimited projects and slides, unlimited video length, 20 GB storage, up to 8 people collaborating with no time limit, email support.
Team
$7.49
per user / month, billed yearly ($9.99 billed monthly)
Pro limits for a company, plus team settings, shared folders, 20 GB pooled storage per person and a choice of data region.
Education Advanced
$69
per year
For educators: unlimited projects, slides and video length, Promethean polling, timer and spinner, 7.5 GB storage, 30-minute collaboration.
The free plan
Up to 3 projects with 1 slide each, 3-minute videos, 500 MB storage and 15-minute sessions for 1 collaborator.
Read from explaineverything.com on Nov 12, 2026.
Ways to pay less
Education
Education plans for teachers and schools
The pricing page has a separate Plans for Education view with an Advanced plan at $69 per year and custom pricing for schools and districts.
Stated on explaineverything.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Teaching whiteboard with slides, video recording and collaboration. Here is what it does, as its own site describes it, and what it covers: real-time collaboration, whiteboard, screen recording, presentations.
Infinite canvas, video recording and classroom tools.
- Infinite-canvas whiteboard
- All plans include the whiteboarding tools and an infinite canvas that takes PDFs, documents, images, presentations, audio and video.
- Video recording
- A project can be recorded as a video tutorial. Length is capped at 3 minutes on the free plan and unlimited on paid plans.
- Collaboration
- People can work in one project at the same time or at different times. Session length and group size depend on the plan.
- Classroom tools
- Education plans add polling, a timer and a spinner, and school plans can hand out assignments through Canvas, Schoology, Moodle and Blackboard.
- Projection and broadcast
- The whiteboard can be shown on a second display or shared into a video meeting app.
Where it runs
- Web
- iOS
- Android
What it works with
- Dropbox
- Google Drive
- OneDrive
- YouTube
- Canvas
- Schoology
- Moodle
- Blackboard
Explain Everything is made by Promethean.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
12/61
Other whiteboard and mind map tools it is graded above
Explain Everything's GPA of 2.2 is higher than 12 of the 61 other whiteboard and mind map tools we grade, and level with 12.
It stands best on platforms and integrations (B, above 22 of 61) and worst on features (C, above 0).
Its paid plans start at $7.49 a month, against a middle price of $7.49 for the category: 22 of the 44 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 13 tools score higher and cost less.
Each grade against the category
Every bar is all 62 whiteboard and mind map tools we grade, cut by the letter each got. Explain Everything’s own letter is outlined.
- CValue for moneyAbove 7 of 61
- CFree plan and trialAbove 7 of 61
- CFeaturesAbove 0 of 61
- CEase of useAbove 0 of 61
- BPlatforms and integrationsAbove 22 of 61
Price against what you get
Each dot is one of 55 whiteboard and mind map tools. Further left costs less; higher up scores better on features, ease of use and platforms. Explain Everything is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
Nothing Explain Everything does is plain enough to make in a weekend. The 6 things listed below take a company.
That makes this kind of software worth paying for, not this one in particular: 37 of the 61 other whiteboard and mind map tools grade higher. It costs $89.88 a year.
What you could not
- An endless canvas that stays smooth with hundreds of things on it.
- Recording the screen with its sound, and somewhere to keep the video.
- A slide editor.
- A real app for iOS and Android. Something home-made would be a web page.
- Several people working in it at the same moment.
- It plugs into other products, Dropbox, Google Drive and OneDrive among them.
What this rests on. Explain Everything’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Microsoft Whiteboard, Miro, Conceptboard, Klaxoon and Padlet
The 5 tools Explain Everything is most often weighed against, with where each one differs from it.
- 3.4GPA
Microsoft Whiteboard
Free
Free collaborative canvas built into Microsoft 365 and Teams.
- Only Microsoft Whiteboard lists a Windows app.
- Explain Everything also covers screen recording and presentations.
- Microsoft Whiteboard also covers templates.
- 3.0GPA
Miro
Free plan · from $8/mo
Online whiteboard for team brainstorming, diagrams and planning.
- Only Miro lists macOS and Windows apps.
- Explain Everything also covers screen recording and presentations.
- Miro also covers templates, mind mapping and diagrams.
- 2.2GPA
Conceptboard
Free plan · from €5/mo
Online whiteboard with task management, hosted in Germany.
- Only Explain Everything lists iOS and Android apps.
- Explain Everything also covers screen recording and presentations.
- Conceptboard also covers templates, tasks and kanban boards.
- 2.0GPA
Klaxoon
Free plan · from $24.90/mo
Visual collaboration platform for meetings and workshops.
- Only Explain Everything lists iOS and Android apps.
- Explain Everything also covers screen recording and presentations.
- Klaxoon also covers templates and mind mapping.
- 2.4GPA
Padlet
Free plan · from $300/yr
Boards and sandboxes for sharing ideas in classrooms and teams.
- Only Padlet lists a macOS app.
- Explain Everything also covers screen recording and presentations.
- Padlet also covers templates.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Explain Everything free?
Explain Everything has a free plan. Up to 3 projects with 1 slide each, 3-minute videos, 500 MB storage and 15-minute sessions for 1 collaborator.
How much does Explain Everything cost?
Explain Everything lists 4 plans. Free: $0.
What platforms does Explain Everything work on?
Explain Everything is available on Web, iOS and Android.
Does Explain Everything offer any discounts?
Explain Everything publicly lists the following: Education plans for teachers and schools.
How is Explain Everything rated?
Explain Everything's iPhone and iPad app averages 4.6 out of 5 from 8,913 ratings on the App Store in the United States, as read on Nov 13, 2026.
Does Explain Everything have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Explain Everything is listed for Web, iOS and Android.
Does Explain Everything have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Explain Everything is listed for Web, iOS and Android.
Is Explain Everything open source?
Explain Everything is not described as open source on its own site, as read on Nov 12, 2026.
What does Explain Everything integrate with?
Explain Everything's listing names Dropbox, Google Drive, OneDrive, YouTube, Canvas, Schoology, Moodle and Blackboard.
Does Explain Everything have a student discount?
Education plans for teachers and schools. The pricing page has a separate Plans for Education view with an Advanced plan at $69 per year and custom pricing for schools and districts.
Who makes Explain Everything?
Explain Everything is made by Promethean.
What are the alternatives to Explain Everything?
The closest alternatives to Explain Everything in our directory are Microsoft Whiteboard, Miro, Conceptboard, Klaxoon and Padlet.
How does Explain Everything compare with other whiteboard and mind map tools?
Explain Everything's GPA of 2.2 is higher than 12 of the 61 other whiteboard and mind map tools we grade, and level with 12.
Is Explain Everything good value for money?
ToolGPA grades Explain Everything C for value for money. Its paid plans start at $7.49 a month, against a middle price of $7.49 for the category: 22 of the 44 others that charge start lower.
Could I make my own version of Explain Everything?
Nothing Explain Everything does is plain enough to make in a weekend. The 6 things listed below take a company.
Where this guide comes from
The prices, plans, platforms and features were read from Explain Everything’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Explain Everything's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Promethean. Prices change, so check explaineverything.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Explain Everything, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/explain-everything
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Explain Everything: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/explain-everything
Know someone choosing between whiteboard and mind map tools?
Send them this guide: toolgpa.com/tools/explain-everything/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded whiteboard and mind map tools after Explain Everything, each with an Insider's Guide of its own.
- Whiteboards & Mind Maps Insider's GuideEvery one of the 62 whiteboard and mind map tools we grade, compared
- Microsoft Whiteboard Insider's GuideFree collaborative canvas built into Microsoft 365 and Teams3.4 GPA
- draw.io Insider's GuideFree diagram editor that saves files to storage you choose3.2 GPA
- tldraw Insider's GuideFree online whiteboard with a local desktop app3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Explain Everything’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Explain Everything is a trademark of its owner, and this guide is not made, paid for or approved by Promethean. Prices and plans change: check explaineverything.com before you buy.