The Factorial Insider’s Guide
Everything we know about Factorial in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Factorial
The Insider’s Guide
HR, time, shifts, expenses and IT for small firms, quoted by module
Every plan, grade, refund rule and rival among HR software, read from Factorial’s own pages.
Made by Factorial · checked Oct 18, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Factorial’s own pages, its app-store listings and our grades. Every fact in it is on Factorial’s page too, where it is kept up to date. Checked Oct 18, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 1 of the 9 other HR software we grade
Factorial is a Barcelona-based business platform that keeps employee records, documents, time off, time tracking and shift planning together, with recruiting, performance reviews, expenses and device management as further modules. Its AI assistant, One, answers questions and prepares documents from company data. Every customer gets a quote for the modules it picks.
To get you started, here are 8 things to know about Factorial, taken from its own pages and our grades.
No App Store rating on record, and picking modules with sales, then setting up shifts and policies, takes a while.
- 1
Best for shift-based teams wanting HR and rotas together
It's strongest for firms with shift workers.
- 2
Paid plans start at $8 a month for each person
As its pricing page puts it: $8 per user / month and up, by quote.
- 3
It runs on 3 platforms
Web, iOS and Android.
- 4
Core HR and documents
Every plan has the employee directory, onboarding and offboarding, payslip distribution, bulk document sending, fillable PDFs and legal e-signatures.
- 5
Time off and time tracking
Unlimited time-off policies and custom absence types, plus clock-ins by geolocation or QR code with overtime compensation.
- 6
Shift planning
Build shifts in bulk, set rotating patterns or generate them automatically, and share the schedule with staff.
- 7
A 2.0 GPA, above 1 of 9
That is against the other HR software we grade, on value, the free plan, features, ease of use and platforms.
- 8
Keep it
The plain part of Factorial you could make: employee records, time off, time tracking, applicant tracking and expense tracking. What surrounds it you could not. The 6 things listed below take a company, not a weekend.
Factorial at a glance
- Pricing
- Paid, from $8 per user / month and up, by quote
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web, iOS, Android
- Made by
- Factorial
- Category
- HR Software
- Our grade
- 2.0 GPA, fair
The report card
Best for shift-based teams wanting HR and rotas together
Factorial puts records, time off, clock-ins and shift planning together, then adds hiring, reviews, expenses and even company devices if you want them. It's strongest for firms with shift workers. But only an $8 starting figure is published, and the real price comes in a quote.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Factorial starts at $8 a user a month, so a ten-person company pays $80 and up, right on this category's middle. That's for Core, with records, onboarding, payslips and e-signatures; any modules you add are quoted on top. |
| Free plan and trial | F | No free plan, and the trial links on its pages led to a missing page, so no trial is on record. |
| Features | B | Records, documents and e-signatures, time off, clock-ins by location or QR code, shift planning, hiring, reviews, training, expenses and device management. The whole job, with a fair bit more besides. |
| Ease of use | C | No App Store rating on record, and picking modules with sales, then setting up shifts and policies, takes a while. |
| Platforms and integrations | B | Web, iPhone and Android, with Slack, Google Workspace, Zapier, DATEV, Sage 200, Okta and Power BI. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Factorial is for
- Great if your staff work shifts and clock in by QR code or location
- Handy when you want HR, expenses and company laptops in one place
- Good for firms in Spain, Germany or Mexico, where it has offices
Who it is not for
- Skip it if you want a full price on the page, as only $8 and up is published
- Not for you if you want to try it first, as no trial is on record
- Pricey if you add lots of modules, since each one is quoted on top
Good to know
Good for
- Small and mid-sized firms in Spain, Germany or Mexico, where it has offices
- Businesses with shift workers that need time tracking and rotas
- Teams wanting HR, expenses and IT devices in one system
Worth knowing
- Only the $8 starting figure is published; the real price comes in a quote that depends on the modules and the headcount.
- Monthly plans bill for the employees present at the start of each month; annual plans bill extra only in months above the agreed count.
- Offices are in Spain, Germany and Mexico; the about page says both 12 and 120 countries for its customers and does not list where payroll works.
- The free-trial links on its pages lead to a missing page, so a trial could not be confirmed.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$8
A month to start, for each person
Factorial is a paid product, starting at $8 per user / month and up, by quote.
That's for Core, with records, onboarding, payslips and e-signatures; any modules you add are quoted on top.
Tailored plan
$8
per user / month and up
Factorial Core (directory, onboarding, payslip delivery, bulk documents, e-signature) plus the modules chosen. Quoted and sold through sales.
Read from factorial.com on Oct 18, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
HR, time, shifts, expenses and IT for small firms, quoted by module. Here is what it does, as its own site describes it, and what it covers: AI features, time tracking, expense tracking, shift scheduling, applicant tracking, employee records, time off.
The whole job, with a fair bit more besides.
- Core HR and documents
- Every plan has the employee directory, onboarding and offboarding, payslip distribution, bulk document sending, fillable PDFs and legal e-signatures.
- Time off and time tracking
- Unlimited time-off policies and custom absence types, plus clock-ins by geolocation or QR code with overtime compensation.
- Shift planning
- Build shifts in bulk, set rotating patterns or generate them automatically, and share the schedule with staff.
- Recruiting, reviews and training
- Post jobs to several boards with AI CV parsing, run 360-degree performance reviews, track goals and manage training with certificates.
- Expenses, projects and IT
- Read receipts with OCR, route expenses through multi-step approvals, log hours to projects, and manage devices and SaaS licenses.
- One, the AI assistant
- An AI agent that searches and analyzes company data, builds reports and prepares policies, contracts and payroll documents for review.
Where it runs
- Web
- iOS
- Android
What it works with
- Slack
- Google Workspace
- Zapier
- DATEV
- Sage 200
- Okta
- Microsoft Power BI
Factorial is made by Factorial.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
1/9
Other HR software it is graded above
Factorial's GPA of 2.0 is higher than 1 of the 9 other HR software we grade, and level with 3.
It stands best on features (B, above 1 of 9) and worst on free plan and trial (F, above 0).
Its paid plans start at $8 a month for each person, against a middle price of $9 for the category: 2 of the 6 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. Nothing scores higher for less, though at least one tool matches that score at a lower price.
Each grade against the category
Every bar is all 10 HR software we grade, cut by the letter each got. Factorial’s own letter is outlined.
- CValue for moneyAbove 1 of 9
- FFree plan and trialAbove 0 of 9
- BFeaturesAbove 1 of 9
- CEase of useAbove 0 of 9
- BPlatforms and integrationsAbove 0 of 9
Price against what you get
Each dot is one of 7 HR software. Further left costs less; higher up scores better on features, ease of use and platforms. Factorial is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Factorial you could make: employee records, time off, time tracking, applicant tracking and expense tracking. What surrounds it you could not. The 6 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 5 of the 9 other HR software grade higher. It costs $96 a year.
What you could make
- Employee records, time off, time tracking, applicant tracking and expense tracking: an app builder makes these well.
What you could not
- A rota the whole staff sees on their phones, with swaps and alerts.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Slack, Google Workspace and Zapier among them.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Factorial’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Personio, Sesame HR, HiBob, Zoho People and Breathe
The 5 tools Factorial is most often weighed against, with where each one differs from it.
- 1.8GPA
Personio
Paid
European HR platform for records, absences, time and recruiting.
- Factorial also covers expense tracking and shift scheduling.
- 2.4GPA
Sesame HR
Free trial · from $3.75/mo
Modular HR from Spain built around clock-ins, time off and shifts.
- Factorial also covers time tracking and expense tracking.
- Sesame HR also covers time clock.
- 2.0GPA
HiBob
Paid
HR platform for mid-sized global firms, with US and UK payroll.
- Factorial also covers time tracking, expense tracking and shift scheduling.
- HiBob also covers reports and payroll.
- 2.4GPA
Zoho People
Free plan · from $3/mo
Low-cost HR records, attendance, shifts and reviews from Zoho.
- Zoho People has a free plan. Factorial does not.
- Factorial also covers time tracking, expense tracking and applicant tracking.
- Zoho People also covers reports and time clock.
- 2.6GPA
Breathe
Free trial · from £24/mo
UK HR software for small firms, priced per business, not per person.
- Factorial also covers time tracking.
- Breathe also covers reports and time clock.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
12
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Factorial free?
No. Factorial is a paid product, starting at $8 per user / month and up, by quote.
How much does Factorial cost?
Factorial lists one plan. Tailored plan: $8 per user / month and up.
What platforms does Factorial work on?
Factorial is available on Web, iOS and Android.
Does Factorial have a Windows app?
No Windows app was listed when its pages were read on Oct 18, 2026. Factorial is listed for Web, iOS and Android.
Does Factorial have a macOS app?
No macOS app was listed when its pages were read on Oct 18, 2026. Factorial is listed for Web, iOS and Android.
Is Factorial open source?
Factorial is not described as open source on its own site, as read on Oct 18, 2026.
What does Factorial integrate with?
Factorial's listing names Slack, Google Workspace, Zapier, DATEV, Sage 200, Okta, Microsoft Power BI and LinkedIn.
Who makes Factorial?
Factorial is made by Factorial.
What are the alternatives to Factorial?
The closest alternatives to Factorial in our directory are Personio, Sesame HR, HiBob, Zoho People and Breathe.
How does Factorial compare with other HR software?
Factorial's GPA of 2.0 is higher than 1 of the 9 other HR software we grade, and level with 3.
Is Factorial good value for money?
ToolGPA grades Factorial C for value for money. Its paid plans start at $8 a month for each person, against a middle price of $9 for the category: 2 of the 6 others that charge start lower.
Could I make my own version of Factorial?
The plain part of Factorial you could make: employee records, time off, time tracking, applicant tracking and expense tracking.
Where this guide comes from
The prices, plans, platforms and features were read from Factorial’s own pages on Oct 18, 2026, and the grades were given on Oct 18, 2026. Graded from this listing, whose facts were read from Factorial's own pages on 18 October 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Factorial. Prices change, so check factorial.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
2,068
Tools graded, in 57 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
ToolGPA is free to read. It may earn a commission from affiliate links and it works with sponsors, but anything paid for is labelled and no one can pay for a grade. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
2,068
tools graded
57
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Factorial, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/factorial
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Factorial: The Insider's Guide", checked Oct 18, 2026. https://toolgpa.com/tools/factorial
Know someone choosing between HR software?
Send them this guide: toolgpa.com/tools/factorial/guide
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See our other guides
The best-graded HR software after Factorial, each with an Insider's Guide of its own.
- HR Software Insider's GuideEvery one of the 10 HR software we grade, compared
- Breathe Insider's GuideUK HR software for small firms, priced per business, not per person2.6 GPA
- BambooHR Insider's GuideHR records, hiring, time off and reviews, with US payroll as an add-on2.4 GPA
- CharlieHR Insider's GuideHR software for UK small businesses, priced by team-size bracket2.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Factorial’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. ToolGPA uses affiliate links and may earn a commission from them, and it works with sponsors; anything paid for is labelled, and no one can pay for a grade. Factorial is a trademark of its owner, and this guide is not made, paid for or approved by Factorial. Prices and plans change: check factorial.com before you buy.