The Firetask Insider’s Guide
Everything we know about Firetask in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Firetask
The Insider’s Guide
GTD task manager with kanban boards for iPhone, iPad and Mac
Every plan, grade, refund rule and rival among to-do list apps, read from Firetask’s own pages.
Made by Elemental Tools GmbH · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Firetask’s own pages, its app-store listings and our grades. Every fact in it is on Firetask’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 6 of the 123 other to-do list apps we grade
Firetask is a task manager for iPhone, iPad and Mac that follows a GTD-style flow: capture into an inbox, decide what is in focus, delegate to a Waiting For list or park things under Someday. It adds kanban boards, task calendars and a Pomodoro timer, and syncs through the user's own iCloud account. The current version, Firetask 5, is a free download that needs a Firetask Pro subscription after a one-month trial.
To get you started, here are 9 things to know about Firetask, taken from its own pages and our grades.
No store rating on record, and there's a GTD structure to lay out before it helps: inbox, focus, projects, portfolios.
- 1
Best for GTD with kanban boards on Apple devices
Firetask is a GTD app for iPhone, iPad and Mac with inbox, In Focus, Waiting For and Someday lists, kanban boards, a task calendar and a Pomodoro timer, synced through your own iCloud.
- 2
Paid plans start at $2.08 a month when paid by the year
As its pricing page puts it: $24.99 per year, or $3.99 billed monthly (US App Store).
- 3
You can try it first
One-month free trial for new users
- 4
It runs on 2 platforms
iOS and macOS.
- 5
GTD focus lists
An Inbox with a badge count for unprocessed items, an In Focus list for today, a Waiting For list grouped by assignee and a Someday list follow a GTD-style flow.
- 6
Kanban boards
Drag-and-drop boards arrange tasks by status, focus, due date or priority, so a review can be done by moving cards between columns.
- 7
Task calendar
Monthly and weekly calendar views are built around tasks instead of events, with drag-and-drop rescheduling and repeating due dates.
- 8
A 2.2 GPA, above 6 of 123
That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Your call
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
Firetask at a glance
- Pricing
- Free trial, from $24.99 per year, or $3.99 billed monthly (US App Store)
- Free plan
- No
- Free trial
- One-month free trial for new users
- Runs on
- macOS, iOS
- Made by
- Elemental Tools GmbH
- Category
- To-Do List Apps
- Our grade
- 2.2 GPA, fair
The report card
Best for GTD with kanban boards on Apple devices
Firetask is a GTD app for iPhone, iPad and Mac with inbox, In Focus, Waiting For and Someday lists, kanban boards, a task calendar and a Pomodoro timer, synced through your own iCloud. There's no free plan: after a one-month trial it's $24.99 a year or $3.99 a month. It's Apple only, Firetask 4 users have to export and import their data and lose attachments and notes, and CSV import is Mac only.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | $24.99 a year is $2.08 a month, inside the cheapest quarter of this category, and it covers iPhone, iPad and Mac with everything unlocked. Skip the $3.99 monthly plan: that's $47.88 over a year. |
| Free plan and trial | C | No free plan. New users get a month, and then it's Firetask Pro or nothing. Nothing on record says whether the trial asks for a card. |
| Features | C | On record: GTD lists, kanban boards sorted by status or due date, a task calendar, portfolios, templates, /tomorrow and @John while typing. But the vendor's own notes name the gaps. The free upgrade drops attachments, journal entries and status notes, and CSV import is Mac only. |
| Ease of use | C | No store rating on record, and there's a GTD structure to lay out before it helps: inbox, focus, projects, portfolios. Coming from Firetask 4 is worse again, as your data has to be exported and imported by hand. |
| Platforms and integrations | C | Apple only: iPhone, iPad and Mac, with iCloud sync and links to Apple Calendar and Reminders. No web, Windows or Android version, and no API on record. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Firetask is for
- Fits if you follow GTD and use an iPhone, iPad and Mac
- Works for people who sort tasks by dragging cards between columns
Who it is not for
- Skip it if you use Windows, Android or a browser anywhere, as it's Apple only
- Not for you if you want a free plan, since the one-month trial ends in a subscription
- Pricey if you pay monthly, at $47.88 over a year against $24.99 for the yearly plan
- Watch out: moving from Firetask 4 means exporting and importing, and attachments, journal entries and status notes don't come across
- Watch out: CSV import is in the Mac app only, and there's no API on record
Good to know
Good for
- People who follow GTD on iPhone, iPad and Mac
- Users who like to review their tasks on a kanban board
- People who want tasks kept in their own iCloud with no separate account
Worth knowing
- Apple only: there are apps for iPhone, iPad and Mac, and sync runs through iCloud. No web, Windows or Android version is offered.
- After the one-month trial a Firetask Pro subscription is needed: $3.99 a month or $24.99 a year on the US App Store.
- Firetask 5 is a new app: Firetask 4 data must be exported and imported, and the free upgrade leaves out attachments, journal entries and status notes.
- CSV import is in the Mac app only; the manual says it will come to the iOS version.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$2.08
A month to start, paid by the year
Firetask is a paid product with a free trial, starting at $24.99 per year, or $3.99 billed monthly (US App Store).
New users get a month, and then it's Firetask Pro or nothing.
Firetask Pro Monthly
$3.99
per month
One subscription that unlocks every feature on iPhone, iPad and Mac, billed monthly through the App Store.
Firetask Pro Yearly
$24.99
per year
The same subscription for iPhone, iPad and Mac, billed once a year through the App Store.
Trying it first
One-month free trial for new users
Read from apps.apple.com on Oct 9, 2026.
Ways to pay less
Annual discount
Yearly plan costs less than twelve months
On the US App Store, Firetask Pro Yearly is $24.99, while Firetask Pro Monthly at $3.99 adds up to $47.88 over twelve months.
Stated on apps.apple.comOther savings
Free upgrade for Firetask 4 App Store customers
Existing Firetask 4 App Store customers can unlock Firetask 4-level functionality in Firetask 5 at no charge. Features new in version 5 still need the subscription.
Stated on firetask.com
What the app costs elsewhere
Each country’s App Store price for “Firetask Pro Yearly”, against $24.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Indonesia | Rp 399ribu | $22.31 | 11% less |
| Philippines | ₱ 1,490.00 | $23.72 | 5% less |
| Canada | $34.99 | $24.60 | about the same |
| India | ₹ 2,499 | $25.83 | about the same |
| Brazil | R$ 149,90 | $29.95 | 20% more |
| South Africa | R499.99 | $30.24 | 21% more |
| United Kingdom | £24.99 | $33.04 | 32% more |
| Germany | 29,99 € | $33.61 | 34% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
2
Places it runs: macOS and iOS
GTD task manager with kanban boards for iPhone, iPad and Mac. Here is what it does, as its own site describes it, and what it covers: templates, tasks, calendar, kanban boards, Pomodoro timer.
On record: GTD lists, kanban boards sorted by status or due date, a task calendar, portfolios, templates, /tomorrow and @John while typing.
- GTD focus lists
- An Inbox with a badge count for unprocessed items, an In Focus list for today, a Waiting For list grouped by assignee and a Someday list follow a GTD-style flow.
- Kanban boards
- Drag-and-drop boards arrange tasks by status, focus, due date or priority, so a review can be done by moving cards between columns.
- Task calendar
- Monthly and weekly calendar views are built around tasks instead of events, with drag-and-drop rescheduling and repeating due dates.
- Projects, portfolios and templates
- Tasks are grouped into projects and projects into portfolios, and templates store reusable task lists. To-dos act as lightweight subtasks inside a task.
- Command tagging and quick capture
- Typing /tomorrow sets a due date and @John delegates a task while it is being created. A share extension and a global Mac hotkey add tasks from other apps.
- Pomodoro timer
- Effort can be estimated in Pomodoros, with a built-in timer and a running Pomodoro count for the tasks in focus.
Where it runs
- macOS
- iOS
What it works with
- iCloud
- Apple Calendar
- Apple Reminders
Firetask is made by Elemental Tools GmbH.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
6/123
Other to-do list apps it is graded above
Firetask's GPA of 2.2 is higher than 6 of the 123 other to-do list apps we grade, and level with 20.
It stands best on value for money (B, above 50 of 123) and worst on free plan and trial (C, above 6).
Its paid plans start at $2.08 a month when paid by the year, against a middle price of $3 for the category: 24 of the 68 others that charge start lower.
On features, ease of use and platforms it scores 2.0 out of 4. 34 tools score higher and cost less.
Each grade against the category
Every bar is all 124 to-do list apps we grade, cut by the letter each got. Firetask’s own letter is outlined.
- BValue for moneyAbove 50 of 123
- CFree plan and trialAbove 6 of 123
- CFeaturesAbove 8 of 123
- CEase of useAbove 10 of 123
- CPlatforms and integrationsAbove 19 of 123
Price against what you get
Each dot is one of 99 to-do list apps. Further left costs less; higher up scores better on features, ease of use and platforms. Firetask is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Your call
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
You could make the core of Firetask for yourself: tasks, kanban boards, Pomodoro timer, calendar and templates. What you would give up is listed below. Whether that is worth the price is your call. At $24.99 a year it costs less than the weekend it would take to replace, which is the argument for keeping it.
What you could make
- Tasks, kanban boards, Pomodoro timer, calendar and templates: an app builder makes these well.
What you could not
- Apps for macOS and iOS that stay in step with each other.
What this rests on. Firetask’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
OmniFocus, Things 3, Nirvana, Everdo and 2Do
The 5 tools Firetask is most often weighed against, with where each one differs from it.
- 2.4GPA
OmniFocus
Free trial · from $74.99 one-time
Project-based task manager for Apple devices, with a web companion.
- Only OmniFocus lists a web app.
- OmniFocus is end-to-end encrypted, according to its own site.
- OmniFocus can be bought with a one-time purchase.
- 2.6GPA
Things 3
Free trial · from $9.99 one-time
Personal task manager for Apple devices, sold as a one-time purchase.
- Things 3 can be bought with a one-time purchase.
- Firetask also covers templates, kanban boards and Pomodoro timer.
- Things 3 also covers Markdown and natural-language input.
- 2.4GPA
Nirvana
Free plan · from $3/mo
To-do list app built around the Getting Things Done method.
- Nirvana has a free plan. Firetask does not, though it has a free trial.
- Only Nirvana lists a web app.
- Only Nirvana lists Windows and Android apps.
- 2.2GPA
Everdo
Free plan · from $39.99 one-time
Offline-first GTD task manager sold as a one-time purchase.
- Everdo has a free plan. Firetask does not, though it has a free trial.
- Only Everdo lists Windows, Linux and Android apps.
- Only Everdo lists a browser extension.
- 2.6GPA
2Do
Free plan · from $9.99 one-time
Task manager for Mac, iPhone, iPad and Android with no subscription.
- 2Do has a free plan. Firetask does not, though it has a free trial.
- Only 2Do lists an Android app.
- 2Do can be bought with a one-time purchase.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Firetask free?
No, Firetask is a paid product, but you can try it first. One-month free trial for new users.
How much does Firetask cost?
Firetask lists 2 plans. Firetask Pro Monthly: $3.99 per month.
What platforms does Firetask work on?
Firetask is available on iOS and macOS.
Does Firetask offer any discounts?
Firetask publicly lists the following: Yearly plan costs less than twelve months; Free upgrade for Firetask 4 App Store customers.
Does Firetask have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. Firetask is listed for iOS and macOS.
Does Firetask have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Firetask is listed for iOS and macOS.
Is Firetask open source?
Firetask is not described as open source on its own site, as read on Oct 9, 2026.
What does Firetask integrate with?
Firetask's listing names iCloud, Apple Calendar and Apple Reminders. A listing names up to eight integrations, so it may connect to more.
Who makes Firetask?
Firetask is made by Elemental Tools GmbH.
What are the alternatives to Firetask?
The closest alternatives to Firetask in our directory are OmniFocus, Things 3, Nirvana, Everdo and 2Do.
How does Firetask compare with other to-do list apps?
Firetask's GPA of 2.2 is higher than 6 of the 123 other to-do list apps we grade, and level with 20.
Is Firetask good value for money?
ToolGPA grades Firetask B for value for money. Its paid plans start at $2.08 a month when paid by the year, against a middle price of $3 for the category: 24 of the 68 others that charge start lower.
Could I make my own version of Firetask?
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
Where this guide comes from
The prices, plans, platforms and features were read from Firetask’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Firetask's own pages on 9 October 2026. Also tested with a demo account on 2026-03-15.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Elemental Tools GmbH. Prices change, so check firetask.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Firetask, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/firetask
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Firetask: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/firetask
Know someone choosing between to-do list apps?
Send them this guide: toolgpa.com/tools/firetask/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded to-do list apps after Firetask, each with an Insider's Guide of its own.
- To-Do List Apps Insider's GuideEvery one of the 124 to-do list apps we grade, compared
- Apple Reminders Insider's GuideApple's free to-do app for iPhone, iPad, Mac and Apple Watch3.6 GPA
- Microsoft To Do Insider's GuideFree to-do list from Microsoft that syncs with Outlook tasks3.6 GPA
- Google Tasks Insider's GuideGoogle's to-do list, built into Gmail, Calendar, Chat and Docs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Firetask’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Firetask is a trademark of its owner, and this guide is not made, paid for or approved by Elemental Tools GmbH. Prices and plans change: check firetask.com before you buy.