The Keka HR Insider’s Guide
Everything we know about Keka HR in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Keka HR
The Insider’s Guide
HR, payroll and talent software for growing companies
Every plan, grade, refund rule and rival among HR software, read from Keka HR’s own pages.
Made by Keka · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Keka HR’s own pages, its app-store listings and our grades. Every fact in it is on Keka HR’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 72 of the 101 other HR software we grade
Keka is an HR and payroll platform organized into payroll, HR, talent and project-services suites. Its US pricing page lists three HR and payroll tiers priced per employee per month, with a free trial, and separate tabs for hiring and project timesheets. It also has plans for India and other regions.
To get you started, here are 9 things to know about Keka HR, taken from its own pages and our grades.
Hiring and project tools are priced separately and weren't recorded.
- 1
Best for HR, attendance and reviews for mid-sized firms
It doesn't say whether that is billed monthly or yearly, or how long the free trial lasts.
- 2
Paid plans start at $9 a month for each person
As its pricing page puts it: $9 per employee / month; billing basis not stated.
- 3
You can try it first
Free trial offered on every plan; length not stated
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Core HR
Employee profiles, org structure, document storage and letter generation, onboarding and exit workflows, and access roles.
- 6
Time and attendance
Leave management, attendance tracking, overtime automation and shift management, with leave data linked to payroll.
- 7
Employee experience
Pulse surveys, longer surveys, public praise and an employee expression wall on the higher tiers.
- 8
A 2.2 GPA, above 72 of 101
That is against the other HR software we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Keka HR you would be making payroll taxes worked out and filed with the government for you. That is not a weekend's work, with an AI app builder or without one.
Keka HR at a glance
- Pricing
- Free trial, from $9 per employee / month; billing basis not stated
- Free plan
- No
- Free trial
- Free trial offered on every plan; length not stated
- Runs on
- Web, iOS, Android
- Made by
- Keka
- Category
- HR Software
- Our grade
- 2.2 GPA, fair
The report card
Best for HR, attendance and reviews for mid-sized firms
Keka is an HR system for records, leave, attendance, onboarding and reviews, at $9, $16 or $22 per employee a month on the US page. It doesn't say whether that is billed monthly or yearly, or how long the free trial lasts. Hiring and project tools are priced separately and weren't recorded.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | $9, $16 or $22 per employee a month on the US page, against a category middle of about $7. The page does not say if it is billed monthly or annually. |
| Free plan and trial | D | A free trial is offered on every plan, but the pricing page gives no length. |
| Features | B | Core HR, time and attendance, employee experience, performance and a mobile app. The listing names no gap in the core HR work. |
| Ease of use | C | No store rating on record. Leave, attendance and payroll rules need setting up first. |
| Platforms and integrations | B | Web plus iOS and Android apps. No integrations list on record, and no desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Keka HR is for
- Fits if you want attendance, leave and reviews in one HR system
- Works for firms that want one monthly price per employee on the US page
Who it is not for
- Tight if you want reviews and feedback, which sit on the $22 Growth plan
- Watch out: the trial length isn't stated and the billing basis isn't either
- Watch out: the default pricing page shows rupees, and the dollar prices are on the US page
- Pricey if you add hiring or project tools, which are priced on separate tabs
Good to know
Good for
- Companies of about 20 to 20,000 employees, the range the site states
- Teams that want published per-employee prices for HR tiers
- Companies hiring or paying staff in India, the US and other regions Keka serves
Worth knowing
- The US page does not say whether the per-employee price is billed monthly or annually; its FAQ says annual contracts and larger headcounts usually lower the rate.
- The default pricing page showed rupee prices; the dollar tiers above are from the United States page.
- Hiring and project services are priced on separate tabs, and their prices were not recorded here.
- The trial length is not stated on the pricing page.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$9
A month to start, for each person
Keka HR is a paid product with a free trial, starting at $9 per employee / month; billing basis not stated.
The page does not say if it is billed monthly or annually.
Foundation
$9
per employee / month, billing basis not stated
Employee profiles, documents and letters, basic onboarding and exit, leave management, attendance, overtime and a mobile app.
Strength
$16
per employee / month, billing basis not stated
Foundation plus advanced onboarding, exit surveys, employee pulse surveys, surveys and extra login options.
Growth
$22
per employee / month, billing basis not stated
Strength plus 1-on-1 meetings, continuous feedback, public praise, cyclic performance reviews and selfie or GPS attendance.
Trying it first
Free trial offered on every plan; length not stated
Read from keka.com on Nov 12, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
HR, payroll and talent software for growing companies. Here is what it does, as its own site describes it, and what it covers: AI features, surveys, payroll, time clock, applicant tracking, employee records, time off.
Core HR, time and attendance, employee experience, performance and a mobile app.
- Core HR
- Employee profiles, org structure, document storage and letter generation, onboarding and exit workflows, and access roles.
- Time and attendance
- Leave management, attendance tracking, overtime automation and shift management, with leave data linked to payroll.
- Employee experience
- Pulse surveys, longer surveys, public praise and an employee expression wall on the higher tiers.
- Performance reviews
- Cyclic performance reviews, 1-on-1 meeting records and continuous feedback on the Growth tier.
- Hiring and project services
- Separate pricing tabs cover a hiring suite and a project services suite with timesheets and billing.
- Mobile app
- A mobile app for employees, linked from the pricing page to the Play Store and App Store.
Where it runs
- Web
- iOS
- Android
What it works with
Its own pages name no integrations.
Keka HR is made by Keka.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
72/101
Other HR software it is graded above
Keka HR's GPA of 2.2 is higher than 72 of the 101 other HR software we grade, and level with 12.
It stands best on features (B, above 73 of 101) and worst on free plan and trial (D, above 67).
Its paid plans start at $9 a month for each person, against a middle price of $5 for the category: 28 of the 40 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. Nothing scores higher for less, though at least one tool matches that score at a lower price.
Each grade against the category
Every bar is all 102 HR software we grade, cut by the letter each got. Keka HR’s own letter is outlined.
- CValue for moneyAbove 6 of 101
- DFree plan and trialAbove 67 of 101
- BFeaturesAbove 73 of 101
- CEase of useAbove 1 of 101
- BPlatforms and integrationsAbove 34 of 101
Price against what you get
Each dot is one of 42 HR software. Further left costs less; higher up scores better on features, ease of use and platforms. Keka HR is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Keka HR you would be making payroll taxes worked out and filed with the government for you. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 2.2 is higher than 72 of the 101 other HR software we grade. It costs $108 a year.
What you could make
- Employee records, time off, surveys and applicant tracking: an app builder makes these well.
What you could not
- Payroll taxes worked out and filed with the government for you.
- Clocking in from a phone, checked against where and when.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Keka HR’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Zimyo, HROne, Factorial, Zoho People and BambooHR
The 5 tools Keka HR is most often weighed against, with where each one differs from it.
- 2.2GPA
Zimyo
Free trial · from ₹80/mo
Indian HRMS with payroll, attendance and AI add-ons.
- Keka HR also covers time clock.
- Zimyo also covers expense tracking.
- 2.0GPA
HROne
Free trial · from ₹4950/mo
Indian HRMS covering core HR, attendance, payroll and hiring.
- Keka HR also covers surveys and time clock.
- HROne also covers expense tracking.
- 2.0GPA
Factorial
From $8/mo
HR, time, shifts, expenses and IT for small firms, quoted by module.
- Keka HR also covers surveys, payroll and time clock.
- Factorial also covers time tracking, expense tracking and shift scheduling.
- 2.4GPA
Zoho People
Free plan · from $3/mo
Low-cost HR records, attendance, shifts and reviews from Zoho.
- Zoho People has a free plan. Keka HR does not, though it has a free trial.
- Keka HR also covers surveys, payroll and applicant tracking.
- Zoho People also covers reports and shift scheduling.
- 2.4GPA
BambooHR
Free trial · from $250/mo
HR records, hiring, time off and reviews, with US payroll as an add-on.
- Keka HR also covers surveys and time clock.
- BambooHR also covers reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
11
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Keka HR free?
No, Keka HR is a paid product, but you can try it first. Free trial offered on every plan; length not stated.
How much does Keka HR cost?
Keka HR lists 3 plans. Foundation: $9 per employee / month, billing basis not stated.
What platforms does Keka HR work on?
Keka HR is available on Web, iOS and Android.
Does Keka HR have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Keka HR is listed for Web, iOS and Android.
Does Keka HR have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Keka HR is listed for Web, iOS and Android.
Is Keka HR open source?
Keka HR is not described as open source on its own site, as read on Nov 12, 2026.
Who makes Keka HR?
Keka HR is made by Keka.
What are the alternatives to Keka HR?
The closest alternatives to Keka HR in our directory are Zimyo, HROne, Factorial, Zoho People and BambooHR.
How does Keka HR compare with other HR software?
Keka HR's GPA of 2.2 is higher than 72 of the 101 other HR software we grade, and level with 12.
Is Keka HR good value for money?
ToolGPA grades Keka HR C for value for money. Its paid plans start at $9 a month for each person, against a middle price of $5 for the category: 28 of the 40 others that charge start lower.
Could I make my own version of Keka HR?
To replace Keka HR you would be making payroll taxes worked out and filed with the government for you.
Where this guide comes from
The prices, plans, platforms and features were read from Keka HR’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Keka's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Keka. Prices change, so check keka.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Keka HR, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/keka-hr
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Keka HR: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/keka-hr
Know someone choosing between HR software?
Send them this guide: toolgpa.com/tools/keka-hr/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded HR software after Keka HR, each with an Insider's Guide of its own.
- HR Software Insider's GuideEvery one of the 102 HR software we grade, compared
- Breathe Insider's GuideUK HR software for small firms, priced per business, not per person2.6 GPA
- Buk Insider's GuideLatin American HR and payroll suite with a free tier for 20 people2.6 GPA
- Leave Dates Insider's GuideAnnual leave planner and absence tracker for small teams2.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Keka HR’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Keka HR is a trademark of its owner, and this guide is not made, paid for or approved by Keka. Prices and plans change: check keka.com before you buy.