The KeyData Insider’s Guide
Everything we know about KeyData in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
KeyData
The Insider’s Guide
Booking data and benchmarking for vacation rental managers
Every plan, grade, refund rule and rival among vacation rental tools, read from KeyData’s own pages.
Made by KeyData Dashboard, Inc. · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from KeyData’s own pages, its app-store listings and our grades. Every fact in it is on KeyData’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.8
GPA, above 3 of the 53 other vacation rental tools we grade
KeyData, from KeyData Dashboard, Inc., is a data platform built on reservation records that property managers share from their property management systems. ProData gives managers benchmarking, pacing and owner reports, DestinationData serves tourism boards, and EnterpriseData supplies custom data and APIs.
To get you started, here are 7 things to know about KeyData, taken from its own pages and our grades.
No store rating on record, and you connect a property manager system and book a demo first.
- 1
Best for rental market data and benchmarks
It does not set prices or run bookings, no price is published, and access starts with a demo request.
- 2
It runs on Web
Web.
- 3
Market benchmarking
Compare a portfolio with similar properties in the same market, filtering by bedrooms, amenities, location and stay length.
- 4
Pacing and booking insights
Track future bookings against the prior year, along with booking windows, booking curves and forward occupancy trends.
- 5
Owner and unit reporting
Year-over-year, occupancy and market-comparison reports down to the single unit, for explaining results to property owners.
- 6
A 1.8 GPA, above 3 of 53
That is against the other vacation rental tools we grade, on value, the free plan, features, ease of use and platforms.
- 7
Keep it
The plain part of KeyData you could make: reports. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
KeyData at a glance
- Pricing
- Paid
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web
- Made by
- KeyData Dashboard, Inc.
- Category
- Vacation Rental Software
- Our grade
- 1.8 GPA, weak
The report card
Best for rental market data and benchmarks
KeyData reports on bookings and benchmarks a vacation rental portfolio against its market, using data from managers who connect their systems. It does not set prices or run bookings, no price is published, and access starts with a demo request.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | No price is published, so we grade it in the middle; SuperControl's site says it is free for SuperControl users. |
| Free plan and trial | F | No free plan and no trial on record for everyone. |
| Features | C | Benchmarking, pacing and owner reports are covered, but it reports only: no pricing, no bookings. |
| Ease of use | C | No store rating on record, and you connect a property manager system and book a demo first. |
| Platforms and integrations | B | Web only, fed by Guesty, Hostaway, Hospitable, OwnerRez, Lodgify and Streamline. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who KeyData is for
- Fits if you manage a portfolio and want to see how it compares with local competitors
- Works for SuperControl users, where the site says KeyData is free
Who it is not for
- Skip it if you want a price up front, as none is published and access starts with a demo
- Not for you if your system is not one of the supported ones, since the data depends on those connections
- Too light for running the business, as it reports and benchmarks but does not set prices or manage bookings
- Watch out: what you pay may depend on which property manager system you use
Good to know
Good for
- Property managers who need market benchmarks backed by booking data
- Managers who must explain performance to property owners
- Tourism boards and analysts needing short-term rental market data
Worth knowing
- No prices are published on the site; access starts with a demo request.
- The data comes from managers who connect a supported property management system, so coverage depends on those connections.
- SuperControl's site says KeyData is free for SuperControl users, so cost may depend on your PMS.
- It reports and benchmarks; it does not set prices or manage bookings.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
KeyData's current pricing could not be confirmed from its own site.
No price is published, so we grade it in the middle; SuperControl's site says it is free for SuperControl users.
We could not confirm KeyData’s current prices from its own site, so this guide lists no plans. keydata.co has them.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Booking data and benchmarking for vacation rental managers. Here is what it does, as its own site describes it, and what it covers: public API, reports, dashboards.
Benchmarking, pacing and owner reports are covered, but it reports only: no pricing, no bookings.
- Market benchmarking
- Compare a portfolio with similar properties in the same market, filtering by bedrooms, amenities, location and stay length.
- Pacing and booking insights
- Track future bookings against the prior year, along with booking windows, booking curves and forward occupancy trends.
- Owner and unit reporting
- Year-over-year, occupancy and market-comparison reports down to the single unit, for explaining results to property owners.
- Direct-source reservation data
- The vendor says its figures come from confirmed bookings in more than 80 property management systems, not scraped calendars.
- Rental projections and comp sets
- Projects revenue for new or acquired inventory and builds groups of competing properties without manual research.
- Data for tourism and enterprise
- DestinationData serves destination organizations, and EnterpriseData offers custom data and an API for investors and analysts.
Where it runs
- Web
What it works with
- Guesty
- Hostaway
- Hospitable
- OwnerRez
- Lodgify
- Streamline
- Escapia
- Supercontrol
KeyData is made by KeyData Dashboard, Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
3/53
Other vacation rental tools it is graded above
KeyData's GPA of 1.8 is higher than 3 of the 53 other vacation rental tools we grade, and level with 10.
It stands best on platforms and integrations (B, above 4 of 53) and worst on free plan and trial (F, above 0).
Each grade against the category
Every bar is all 54 vacation rental tools we grade, cut by the letter each got. KeyData’s own letter is outlined.
- CValue for moneyAbove 5 of 53
- FFree plan and trialAbove 0 of 53
- CFeaturesAbove 1 of 53
- CEase of useAbove 0 of 53
- BPlatforms and integrationsAbove 4 of 53
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of KeyData you could make: reports. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 40 of the 53 other vacation rental tools grade higher.
What you could make
- Reports: an app builder makes this well.
What you could not
- Connections that pull numbers from dozens of other services.
- It plugs into other products, Guesty, Hostaway and Hospitable among them, and has an API.
What this rests on. KeyData’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
AirDNA, Airbtics, PriceLabs, Wheelhouse and Beyond
The 5 tools KeyData is most often weighed against, with where each one differs from it.
- 2.2GPA
AirDNA
Free plan
Short-term rental market data, revenue estimates and comp sets.
- AirDNA also covers research.
- 2.0GPA
Airbtics
Free plan · from $29/mo
Airbnb market data and revenue estimates for hosts and investors.
- Airbtics has a free plan. KeyData does not.
- Airbtics also covers research.
- 2.4GPA
PriceLabs
Free trial · from $19.99/mo
- 2.2GPA
Wheelhouse
Free plan · from $19.99/mo
Dynamic pricing and market data for short and mid-term rentals.
- Wheelhouse has a free plan. KeyData does not.
- Wheelhouse also covers calendar.
- 2.2GPA
Beyond
Free plan
Dynamic pricing for short-term rentals, billed as a share of bookings.
- Beyond has a free plan. KeyData does not.
- Only Beyond lists an iOS app.
- Beyond also covers calendar.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
11
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is KeyData free?
No. KeyData is a paid product.
What platforms does KeyData work on?
KeyData is available on Web.
Does KeyData have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. KeyData is listed for Web.
Does KeyData have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. KeyData is listed for Web.
Is KeyData open source?
KeyData is not described as open source on its own site, as read on Nov 13, 2026.
Does KeyData have an API?
Yes. KeyData offers a public API, according to its own site.
What does KeyData integrate with?
KeyData's listing names Guesty, Hostaway, Hospitable, OwnerRez, Lodgify, Streamline, Escapia and Supercontrol.
Who makes KeyData?
KeyData is made by KeyData Dashboard, Inc.
What are the alternatives to KeyData?
The closest alternatives to KeyData in our directory are AirDNA, Airbtics, PriceLabs, Wheelhouse and Beyond.
How does KeyData compare with other vacation rental tools?
KeyData's GPA of 1.8 is higher than 3 of the 53 other vacation rental tools we grade, and level with 10.
Could I make my own version of KeyData?
The plain part of KeyData you could make: reports. What surrounds it you could not.
Where this guide comes from
The prices, plans, platforms and features were read from KeyData’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from KeyData's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by KeyData Dashboard, Inc. Prices change, so check keydata.co before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- KeyData, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/key-data-dashboard
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "KeyData: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/key-data-dashboard
Know someone choosing between vacation rental tools?
Send them this guide: toolgpa.com/tools/key-data-dashboard/guide
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See our other guides
The best-graded vacation rental tools after KeyData, each with an Insider's Guide of its own.
- Vacation Rental Software Insider's GuideEvery one of the 54 vacation rental tools we grade, compared
- CiiRUS Insider's GuideVacation rental PMS with trust accounting for professional managers2.8 GPA
- Hospitable Insider's GuideGuest messaging, channel sync and operations for short-term rentals2.6 GPA
- Hostex Insider's GuideLow-cost channel manager and PMS for short-term rentals2.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what KeyData’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. KeyData is a trademark of its owner, and this guide is not made, paid for or approved by KeyData Dashboard, Inc. Prices and plans change: check keydata.co before you buy.